Page Comparison

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1. To access the ITFM Reconciler application, go to http://usfweb.usf.edu/DSS/Reconciler/ .
   
   
   
   
2. Select Log In >.
   The application displays the USF NetID login page.
   
   
   
   
3. Enter your USF NetID credentials and click Sign In.
   The system displays the Reconciler home page.

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Security Permissions

Users are granted access to the Reconciler application through security permissions. The Reconciler has two security roles: User and Manager. The screen options and tasks allowed vary depending on your role. The procedures shown in this guide are separated by role.

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The ITFM Reconciler home page consists of a Header and a Workspace.

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The Header contains:

• View selection buttons for Division Selection, which is the default, and Division ManagementManage, which is available to those in Manager roles
• The user’s login name
• The Log out button

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1. Click the Select Division button.
   The application displays a list of revenue and expense transactions for the division.
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2. Locate the transactions to reconcile and click Reconcile.
   The application reconciles the transaction and removes it from the list.
3. Navigate to additional pages by scrolling to the bottom of the display and selecting a page number or clicking the arrowsƒ „.
4. Return to the Division Selection workspace by clicking Division Selection in the Header.

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To display the Division Management workspace, click the Division Manage > Division Management button in the Header. This workspace displays the Division ID, Division Name, and Action buttons for adding, editing, and deleting.

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1. On the Division Management workspace, toggle the arrow next to the division you wish to update. 
   The application displays all of the departments associated with the selected division with options to add, edit, and delete.
   
   
   
   
2. Select your option to Edit, Delete, or Add New Department
   1. Click + Add New Department to create a new department within a division. The application defaults the selected Division ID and prompts you for a Department Name. Type your new department name and click Update to save or Cancel if you do not wish to save the changes.
   2. Click  Edit to modify the Division ID or Department ID. When you change the Division ID, the department moves to its new department and the display returns to the Division Management workspace.
   3. Click x X Delete to remove a department.

View and Update Fiscal Year

Managers with permissions can access the system configuration component of the ITFM, which displays the maintenance schedule, including:

• The next set of transaction load dates
• The closing date for the current or most recent fiscal year
• The start date of the next fiscal year, which updates automatically when the calendar advances

When the new fiscal year starts, all of the divisions are rolled to the next year, and transactions continue to post automatically to the divisions. You can select the year on the right portion of the workspace to display the divisions for each fiscal year. 

Using the system configuration component managers can update the fiscal year closing date, which is the date when transactions for that fiscal year no longer load. Note that transaction dates are based on activity date, not posted date. 

1. On the Home page, select Manage > System Configuration.
   
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2. Select Edit to update the closing date.
3. Select a date from the calendar.
4. Click Save.