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Format The Dissertation must conform one of two available formats Option 1 ‐ traditional format inclusive of: Part I: Preliminary Pages Title Page
Dedication (optional page) Acknowledgments (optional page) Table of Contents
List of Tables (if applicable)
List of Figures (if applicable) Abstract Part II: Text (divided by chapter or section headings) Part III: References / Bibliography (depends on your style guide) Appendices Title Page Appendix Sections (if applicable) Part IV: About the Author (required for dissertations)
Option 2 –– collection of articles/papers instead of chapters. References may be at the end of each section or at the end of the entire document. Copyright permissions (if applicable) must be noted on the Acknowledgements page. Part I: Preliminary Pages Title Page Dedication (optional page)
Acknowledgments and copyright permission (if applicable) Table of Contents
Abstract Part II: Collection of Articles/Papers Part III: References / Bibliography (depends on your style guide) Appendices Title Page Appendix Sections (if applicable) |
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| title | Dissertation Defense |
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After the Doctoral Dissertation Committee has determined that the final draft of the dissertation is suitable for presentation; the committee will request the scheduling and announcement of the Dissertation Defense (also called Final Oral Examination or Oral Defense). A copy of the announcement should be sent to the Office of Graduate Studies, preferably two weeks in advance of the defense date. The announcement must also be posted in a public forum for a minimum of twenty‐four hours to comply with statute requirements for a public meeting. The defense can be done via distance technology. A student must successfully defend the dissertation in order to be able to proceed and complete the final submission process.
Procedures for Conducting the Doctoral Dissertation Defense (Final Oral Examination)
The Doctoral Dissertation defense (final oral examination) should be conducted within a timeline to allow for the student to make any necessary corrections following the defense and still meet the final copy deadline for turning in the Dissertation to the Office of Graduate Studies.
The presentation should be considered an important function in the Department and all graduate students and faculty be encouraged to attend.
The presentation and defense are open to the public and as such, must meet the requirements of the Sunshine Laws for the State of Florida. The Doctoral Dissertation Committee deliberation is not public.
The room selected for the examination should have adequate seating with an alternate room selected in case of problems.
It is required that all members of the Doctoral Dissertation Committee be present for the examination unless an absence is approved prior to the defense taking place by the Office of Graduate Studies Dean. In the event that a member cannot attend in person, participation is permissible via speakerphone or video conference. A minimum of three members, including the Major Professor is required to proceed with the defense. If a non‐committee member (Outside Chair) chairs the Defense, this individual does not count as one of the three required members in attendance. If an unforeseeable situation arises that would prevent compliance with this requirement the Major Professor or Doctoral Dissertation Defense Chair should contact the Office of Graduate Studies for guidance and approval to proceed with the defense.
The length of the examination period will generally not exceed three hours. Throughout this time the Doctoral Dissertation Defense Chair is to be in charge of all proceedings and, ideally, is expected to play a balancing role between advocacy and contention.
The Doctoral Dissertation Defense Chair, at any time during the course of the examination, may request all visitors to leave.
Presentation
The Doctoral Dissertation Defense Chair should open the proceedings by introducing the candidate and the Doctoral Dissertation Committee.
The examination should begin with a presentation by the candidate designed to summarize the dissertation.
Questions: Following the presentation the Defense may be moved to a different setting for the main examination. The College determines the order of the proceedings described below:
The examination will consist of questions about the research by the Doctoral Dissertation Defense Chair and the Doctoral Dissertation Committee.
It is suggested that questioning should be limited to about 15 minutes for each Doctoral Dissertation Committee member with subsequent rounds of questioning as necessary.
Questions from the faculty‐at‐large and/or the public may be allowed following the presentation. It is suggested that questioning from the general audience be limited up to 5 minutes per person.
Deliberations and Voting: Following the completion of these proceedings, the Doctoral Dissertation Defense Chair
will ask all visitors and the candidate to leave and will re‐convene the Doctoral Dissertation Committee only.
will preside over the deliberations and voting of the Committee. (Note: If a non‐committee member [Outside Chair] is used, he/she will not participate in the voting).
is responsible for tallying the votes and informing the candidate of the final decision. The voting is to be limited to “pass” and “fail” votes. The vote of the Doctoral Dissertation Committee must be unanimous. If unanimous agreement cannot be reached, the Doctoral Dissertation Defense Chair notifies the Department Chair (or appropriate equivalent) who will endeavor to resolve the dispute in an expedient fashion.
records the vote on the Successful Defense Form and conveys the decision of the Doctoral Dissertation Committee (Successful Defense form) to the Department/College Graduate office to be kept in the student’s file.
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| title | Dissertation Components |
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| title | Dissertation Proposal |
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| title | Dissertation Submission & Defense |
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| title | Submission of Final Version |
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| title | Use of PhD in Credentials and Publication |
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Graduation from USF
EDIT Students must develop a program o
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All requirements for doctoral degrees must be completed within seven (7) calendar years from the student’s date of admission for doctoral study. Students have four years form the date of admission to complete all required coursework, pass the qualifying examination, and be admitted to doctoral candidacy. Students then have three years from the date of doctoral candidacy to complete the degree requirements. |
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Institutional Review Board Approval (IRB) All research investigators at USF are responsible for making the initial determination as to whether their research will involve human subjects as defined in the Quick Start Guide for Investigators (2004), available online at http://www.research.usf.edu/cs/quickstart.htm. When it is not clear whether the research involves human subjects, research investigators must seek assistance from the USF Office of Research. If it is determined that human subjects are involved, the investigator is responsible for applying for review by the appropriate IRB. This task is accomplished by research investigators preparing a protocol giving a complete description of the proposed research, a detailed application and, when appropriate, a sample of the proposed informed consent form. All forms can be found online at http://www.research.usf.edu/dric/ As a part of the application process, the student should ensure that adequate scientific review of the research study has been performed, via the student's signature, the major professor's signature, and the signature of the DrPH Program Director or designee before the IRB form is forwarded. All doctoral students must complete the IRB training during their first semester following admission. IRB training courses are available online at http://www.research.usf.edu/dric/ |
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| title | Dissertation Defense |
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After the Doctoral Dissertation Committee has determined that the final draft of the dissertation is suitable for presentation; the committee will request the scheduling and announcement of the Dissertation Defense (also called Final Oral Examination or Oral Defense). A copy of the announcement should be sent to the Office of Graduate Studies, preferably two weeks in advance of the defense date. The announcement must also be posted in a public forum for a minimum of twenty‐four hours to comply with statute requirements for a public meeting. The defense can be done via distance technology. A student must successfully defend the dissertation in order to be able to proceed and complete the final submission process.
Procedures for Conducting the Doctoral Dissertation Defense (Final Oral Examination) The Doctoral Dissertation defense (final oral examination) should be conducted within a timeline to allow for the student to make any necessary corrections following the defense and still meet the final copy deadline for turning in the Dissertation to the Office of Graduate Studies. The presentation should be considered an important function in the Department and all graduate students and faculty be encouraged to attend. The presentation and defense are open to the public and as such, must meet the requirements of the Sunshine Laws for the State of Florida. The Doctoral Dissertation Committee deliberation is not public. The room selected for the examination should have adequate seating with an alternate room selected in case of problems. It is required that all members of the Doctoral Dissertation Committee be present for the examination unless an absence is approved prior to the defense taking place by the Office of Graduate Studies Dean. In the event that a member cannot attend in person, participation is permissible via speakerphone or video conference. A minimum of three members, including the Major Professor is required to proceed with the defense. If a non‐committee member (Outside Chair) chairs the Defense, this individual does not count as one of the three required members in attendance. If an unforeseeable situation arises that would prevent compliance with this requirement the Major Professor or Doctoral Dissertation Defense Chair should contact the Office of Graduate Studies for guidance and approval to proceed with the defense. The length of the examination period will generally not exceed three hours. Throughout this time the Doctoral Dissertation Defense Chair is to be in charge of all proceedings and, ideally, is expected to play a balancing role between advocacy and contention. The Doctoral Dissertation Defense Chair, at any time during the course of the examination, may request all visitors to leave. Presentation
The Doctoral Dissertation Defense Chair should open the proceedings by introducing the candidate and the Doctoral Dissertation Committee. The examination should begin with a presentation by the candidate designed to summarize the dissertation.
Questions: Following the presentation the Defense may be moved to a different setting for the main examination. The College determines the order of the proceedings described below: The examination will consist of questions about the research by the Doctoral Dissertation Defense Chair and the Doctoral Dissertation Committee. It is suggested that questioning should be limited to about 15 minutes for each Doctoral Dissertation Committee member with subsequent rounds of questioning as necessary. Questions from the faculty‐at‐large and/or the public may be allowed following the presentation. It is suggested that questioning from the general audience be limited up to 5 minutes per person.
Deliberations and Voting: Following the completion of these proceedings, the Doctoral Dissertation Defense Chair will ask all visitors and the candidate to leave and will re‐convene the Doctoral Dissertation Committee only. will preside over the deliberations and voting of the Committee. (Note: If a non‐committee member [Outside Chair] is used, he/she will not participate in the voting). is responsible for tallying the votes and informing the candidate of the final decision. The voting is to be limited to “pass” and “fail” votes. The vote of the Doctoral Dissertation Committee must be unanimous. If unanimous agreement cannot be reached, the Doctoral Dissertation Defense Chair notifies the Department Chair (or appropriate equivalent) who will endeavor to resolve the dispute in an expedient fashion. records the vote on the Successful Defense Form and conveys the decision of the Doctoral Dissertation Committee (Successful Defense form) to the Department/College Graduate office to be kept in the student’s file.
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| title | Dissertation Final Submission |
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Information on requirements for submission of the finished and approved manuscript copies is available online at the Thesis and Dissertation website. Students who fail to submit the final copy of a dissertation by the posted submission deadline will not be considered for graduation. The student may be considered for graduation in the following semester and must therefore apply for the degree (graduation) by the posted deadline, enroll in a minimum of two (2) dissertation hours for that subsequent semester, and meet the submission requirements as posted on the Thesis/Dissertation website. Only after the Office of Graduate Studies has approved the manuscript can the student be certified for the degree. Students are required to submit the dissertation in an electronic format (ETD). Requirements and procedures are available at the Office of Graduate Studies website. All theses/dissertations will be submitted to the Office of Graduate Studies designated System for official publication and archiving. Once a dissertation is approved and accepted by the Office of Graduate Studies for publication, it cannot be changed. |
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In the semester in which the final manuscript has been received, reviewed, and certified for permanent filing in the University Library, the Office of Graduate Studies submits the change of grade from “Z” to “S” for the last registration of dissertation courses to the office of the registrar when all grades are due at the end of the semester. |
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| title | Use of PhD in Credentials and Publication |
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Students may only use the credential of “Ph.D.” after degree conferral is granted. It is inappropriate to use the credential until it is officially and formally granted. The use of the abbreviation “Ph.D.” in university publications, correspondence, etc., including websites and other electronic media, shall be upper case “P”, lower case “h” followed by a period, an upper case “D” and another period. It shall not be used in the format of all upper case letters without periods, as in “PHD”. |
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Graduation from USF
To graduate, a student must submit the Application for Degree through their College. This application must be submitted in the term of expected graduation by the deadline noted in the academic calendar. If a student applies for graduation and is not approved, a new Application for Degree must be submitted by the deadline in a new term. In order for the degree statement to appear on a student’s academic record, the student must file the aforementioned application whether or not participation in the commencement ceremony is desired.
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Doctoral degrees must be completed within seven (7) years from the student’s original date of admission for doctoral study. All courses applied to the doctoral degree must be completed within seven (7) years, including courses taken prior to admission to the USF doctoral program, taken as non‐degree seeking, or transferred in from other institutions.
In the event that a student nears the end of the time limitation as specified above, but the student needs more time to complete the degree, the student may submit a request for an extension using the Time Limit Extension Request Form, available on the Office of Graduate Studies website. Requests must include: the reasons for the delay in completion, the anticipated time needed for completion, endorsements from the graduate faculty advisor, graduate program, and College Dean or designee, a detailed plan of study and timeline for the remaining requirements for the degree
If approved, the time limit extension also applies to courses applied toward the degree. However, programs may require additional or repeat coursework as part of the condition of the time limit extension. Students who exceed the time limitations may have their registration placed on hold until a request for extension has been approved. Only one time limit extension request is permitted. Students who are temporarily unable to continue the program should submit a Leave of Absence Request, which extends the time limit for the duration of the approved Leave. |
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| title | Application to Graduate |
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The Application for a Graduate Degree is an online process done in Oasis. The application must be submitted to the College advising office prior to the graduation application deadline. Inquiries concerning approval or denial of graduation should be made to the appropriate college. It is the student’s responsibility to clear all “I” (Incomplete) and “M” (Missing) grades in all courses and to provide official transcripts of all transferred course work needed for graduation at least three weeks prior to the end of the term in which he/she expects to graduate. |
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| title | Commencement and Diplomas |
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Graduate students may not participate in commencement exercises until all requirements for the degree sought have been fulfilled. All doctoral graduates receive degree conferral from the Tampa campus. Diplomas are mailed to the student’s permanent address approximately six (6) weeks after commencement. Students with a change of address need to fill out a change of address form at the Registrar’s office. Questions regarding diplomas and degree certification should be directed to the Registrar’s office at 974‐2000. |
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