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All absence requests (excused and unexcused) are logged and tracked by the MCOM Office of Student Affairs.
EVENT | Mandatory Classes (where attendance is required) Absence Excused? (Yes / No) | Course Exams (attendance is required) Absence Excused? (Yes / No) |
Student health issues, illnesses, including infections that could put others at risk. | Yes Make-up assignment coordinated with course director and/or Instructor. | Course Tests (i.e. ExamSoft) – Yes Make-up test scheduled 2 days after originally scheduled test if health permits. For extended health issues, to be scheduled at the end of the course. OSCE or NBME Final Exams – Yes Make-up arrangements coordinated with Course Director when health permits. |
Death or serious illness of a close family member. | Yes Make-up assignment coordinated with course director and/or Instructor. | Course Tests (i.e. ExamSoft) – Yes Make-up test scheduled 2 days after originally scheduled test if circumstances permit. OSCE or NBME Final Exams – Yes Make-up arrangements coordinated with Course Director. |
*Birth of a child (student is the mother or father). | Yes Make-up assignment coordinated with course director and/or Instructor. | Course Tests (i.e. ExamSoft) – Yes Make-up arrangements coordinated with course director when circumstances permit. OSCE or NBME Final Exams – Yes Make-up arrangements coordinated with Course Director when circumstances permit. |
*Religious holidays | Yes Make-up assignment coordinated with course director and/or Instructor. | Course Tests (i.e. ExamSoft) – Yes Make-up test scheduled 2 days after originally scheduled test if circumstances permit. OSCE or NBME Final Exams – Yes Make-up arrangements coordinated with Course |
*Wedding, student is the bride or groom, or attending the wedding of an immediate family member. | Yes Make-up assignment coordinated with course director and/or Instructor. | Course Tests (i.e. ExamSoft) – Yes Make-up arrangements coordinated with course director when circumstances permit. OSCE or NBME Final Exams – No |
*Presenting at or attending a medical conference and the student asked for permission prior to committing to the conference. | Yes Make-up assignment coordinated with course director and/or Instructor. | Course Tests (i.e. ExamSoft) - Yes Make-up arrangements 2 days after the scheduled test. OSCE or NBME Final Exams - No |
*Participation in a MCOM-sanctioned activity (i.e. IPE DAY, Black Robe Day, Day at the Capital, Research Day). | Yes Make-up assignment coordinated with course director and/or Instructor. | Course Tests (i.e. ExamSoft) - Yes Make-up arrangements 2 days after the scheduled test. OSCE or NBME Final Exams - No |
Personal or family events including vacations, birthdays, reunions, graduations, wedding of a friend (not in the party). | No, Absence may affect final grade. Make-up assignment coordinated with course director and/or Instructor. | Course Tests (i.e. ExamSoft) - No OSCE or NBME Final Exams - No |
Significant personal event otherwise unspecified that is approved by the Associate Dean for Student Affairs | Yes Make-up assignment coordinated with course director and/or Instructor. | Course Tests (i.e. ExamSoft) - Yes Make-up arrangements coordinated with course director when circumstances permit.
OSCE or NBME Final Exams – Yes |
Medical Student Hours in Year 1 and Year 2
Students are limited to a maximum of 35 required curricular contact hours for any given week. Students in general, will be given two days free (typically Saturday and Sunday) from all required curricular contact time for any given week, and at least one half day (free of scheduled class in the required courses) per work week, except for weeks shortened by vacation.
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Clinical Clerkships – Guidelines for Excused and Unexcused Absences
EVENT | ABSENCE EXCUSED? | MAKE UP TIME NEEDED? |
Student illness, including infections that could put patients or other staff at risk | Yes | Yes, if > 1 day missed. Student responsible to reschedule missed experiences. |
Illness or death of a close family member or close friend | Yes | Yes, if > 2 days missed. Student responsible to reschedule missed experiences. |
Birthdays, Trips, Reunions, and other personal activities | No, absence will impact final grade! | Yes, for all days missed. Student responsible to reschedule all missed experiences. |
Religious holidays | Yes, if notification is made 2 months prior to clerkship schedule completion. | Reasonable accommodation will be made to schedule around requested observed holidays during rotation. Yes, if > 1 day missed. Student responsible to reschedule missed experiences. |
Presentation at a medical conference | Yes, if notification is made 2 months prior to clerkship schedule completion. | Attempts will be made to schedule the student so that the absence is minimally disruptive. Yes, if > 1 day missed. Student responsible to reschedule all missed experiences. |
Attending a medical conference | Yes, if notification is made 2 months prior to clerkship schedule completion. | Student may only miss one day per clerkship before vacation time must be used to make-up absences. Yes, if > 1 day missed, Student responsible to reschedule all missed experiences. |
Wedding (student is bride or groom). Birth of a child (student is mother or father) | Yes, if notification is made 2 months prior to clerkship schedule completion. | Student may only miss one day per clerkship before vacation time must be used to make-up absences. Yes, if > 1 day missed. Student responsible to reschedule missed experiences. |
Attending the wedding of an immediate family member or extremely close friend | Yes, if notification is made 2 months prior to clerkship schedule completion. | Student may only miss one day per clerkship before vacation time must be used to make-up absences. Yes, if > 1 day missed. Student responsible to reschedule all missed experiences. |
Significant personal event otherwise unspecified that is cleared with Doctoring 3 Director, clerkship director, and Associate Dean for Student Affairs | Yes, if notification is made 2 months prior to clerkship schedule completion. | Student may only miss one day of clerkship before vacation time must be used to make-up absences. Yes, if > 1 day missed. Student responsible to reschedule all missed experiences. |
Students are expected to attend all scheduled clerkship didactic conferences, lectures, workshops, and daily patient rounds. Mandatory sessions and participation requirements in the clinical years are determined by the individual clerkships. Recognizing that situations arise such that students miss time from their lectures/clinical responsibilities, the procedures presented below will be followed when an unplanned absence is necessary.
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MCOM students are held to the same work hour guidelines as are residents, per ACGME guidelines:
- Students are limited to a maximum of 80 duty hours per week including in-house call, averaged over four weeks.
- Students must be given one day out of seven free from all clinical and educational responsibilities, averaged over four weeks.
- Students cannot be scheduled for in-house call more than once every three nights, averaged over four weeks.
Students may not work more than 28 consecutive hours. - Students should be given at least ten hours for rest and personal activities between daily duty periods and after in-house call.
- Students, residents, and faculty are not permitted to allow/require deviation from the above rules.
Violations should be reported to the clerkship director, the Assistant Dean for Clinical Curriculum, the Associate Dean for Undergraduate Medical Education, or the Associate Dean for Student Affairs.