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title08.23.2023 Weekly Check-In

Attendees

Xiaoying Liu , Shruti Kumar , Kevin Meleedy , Brisey Lopez Bello

Agenda

  1. Action items check.

  2. Registration cycle status.

  3. Updates on Project Plan and Confluence reports.

  4. Quick check- Documentation in Confluence, initial feedback.

Discussion

  1. Action items check.

    1. Review changes for upcoming cycle to further discuss with the team and communicate to IT. - Xiaoying, Chirag. 08.15.2023 - DONE. - Xiaoying checked all of the changes and shared with IT. - To be shared with Kevin and Brisey.

  2. Registration cycle status.

    1. In progress, Xiaoying is almost done, final review is planned for next week. No blockers. https://usfjira.atlassian.net/jira/plans/67/scenarios/72/timeline

  3. Updates on Project Plan and Confluence reports.

  4. Quick check- Documentation in Confluence, initial feedback. IPEDS - Integrated Postsecondary Education Data System - https://nces.ed.gov/ipeds/

    1. Brisey mentioned that it would be nice to have a workflow defined for each of the surveys. Since some of them already have it, it would just be to make it consistent across the IPEDS knowledge base. - The team agreed!

    2. Kevin will work on documenting workflows in the form of activities/steps for the surveys that don’t have it already. - We don’t believe that diagrams are required at the moment.

    3. We will use some time during the bi-weekly meetings to go through that. Xiaoying will describe how the process is done and we’ll document it.

    4. Kevin will use old diagrams to create a draft which will be reviewed during the meetings.

    5. For next meeting we will review the Workflow for the IC Header survey.

Action items

  1. Draft IC Header workflow. - Kevin, 09.05.2023

  2. Create Project Plan in Jira. - Brisey, 08.29.2023 - In progress

  3. Setup bi-weekly meetings and final review meetings. - Brisey. - 08.29.2023 - Check on the final review for Fall, Winter and Spring.

  4. Reach out to Valeria regarding Registration link. - Brisey, 08.09.2023 - DONE

  5. Review changes for upcoming cycle to further discuss with the team and communicate to IT. - Xiaoying, Chirag. 08.15.2023 - DONE. -

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