Page Comparison

Attendees

Xiaoying Liu ,Kevin Meleedy , Brisey Lopez Bello

Agenda

1. Action items check.

2. Project Documentation/Confluence status.

3. Opening Winter and Spring Cycle.

4. Winter and Spring general status.

Discussion

1. Action items check.

2. Project Documentation/Confluence status.

   1. IPEDS submissions that need workflow steps added.  

      1. IC header- Kevin created the draft, which was reviewed during the meeting. Team approved the steps and shared some feedback, which will be included in Confluence. - DONE

      2. 12-month enrollment. - Kevin is working on this one. Due date: October 31st. - DONE and added to confluence.

      3. Completions - Kevin is working on this one. Due date: October 31st. - DONE and added to confluence.

      4. GRS - Kevin to work on this next- Due Nov 14th. - DONE, reviewed by Xiaoying and added to confluence by Kevin.

      5. 200% GRS  - Kevin to work on this next- Due Nov 14th. - DONE, reviewed by Xiaoying and added to confluence by Kevin.

      6. Admissions - Kevin to work on this next- Due Nov 28th. -DONE and in Confluence.

      7. Outcome measures - There’s no previous documentation on this one, Kevin has to create it from scratch, so it will require some more team reviews and feedback. - Kevin to work on this next- Due Dec 11th. Done and updated in confluence.

      8. Fall enrollment - Open. - There’s no previous documentation on this one, Kevin has to create it from scratch, so it will require some more team reviews and feedback. - Kevin to work on this next- Due Nov 28th. Done and updated in confluence.

   2. Review workflows for:

      1. Institutional characteristics

      2. Financial aid

      3. Academic Libraries 

      4. Human resources

      5. Finance  

   General

   1. Brisey to create an initiative for Documentation purposes only.

3. Opening Winter and Spring Cycle.

   1. Kevin to reach out to all stakeholders announcing that the cycles are open. - DONE, for both the winter and spring cycles. Kevin also shared the file including all the changes. - No replies from the stakeholders back to Kevin.

   2. Share box folders with them. - Ready, completed by Kevin.

4. Winter and Spring general status.

   1. Xiaoying will working on the Admissions survey. She will be out of office during the week of Dec 18th and the first week of January. - IT logic is fine for this one.

      1. We complete the survey and submit it to Admissions for approval. - To be submitted in January.

   2. GRS, GRS 200 and Outcome measures have dependencies with IT. Xiaoying will review if any change is required on their logic, especially for Outcome Measures, which might have a change. Last year we had a question regarding the flag of adjusting the cohort for this survey.

      1. Retention file is due on January 26th, which includes all the changes regarding cohorts.

   3. She will work on the remaining surveys upon her return in January.

Action items

1. Create initiative and epics for documentation purposes only. - Brisey, 10.24.2023

2. Draft 12 months enrollment workflow and Completions. - Kevin, 10.31.2023

3. Draft IC Header workflow. - Kevin, 09.05.2023- DONE.

4. Create Project Plan in Jira. - Brisey, 08.29.2023 - DONE.

5. Setup bi-weekly meetings and final review meetings. - Brisey. - 08.29.2023 - Check on the final review for Fall, Winter and Spring. - DONE.

6. Reach out to Valeria regarding Registration link. - Brisey, 08.09.2023 - DONE

7. Review changes for upcoming cycle to further discuss with the team and communicate to IT. - Xiaoying, Chirag. 08.15.2023 - DONE. -