Report Description

The Financial Analytics - Auto Validation report will be used to identify discrepancies found in the financial amounts found between the source and the Azure SQL pool tables in Synapsefor finance. The report data is refreshed daily (except on Sundays) and shows the shows a bar chart with the total number of differences found for each record type in a summary tablespecified validation date range. A detail table lists each record where differences were found and shows the actual identified with the amounts in the source and SQL pool tables shown along with a column that shows the difference between the two amounts. The report also shows the actual SQL queries used to pull the amounts for each record type.

Filters

FiscalYear

Fiscal year of the financial transaction

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The financial record type

Traveler Name

First and last name of traveler.

Fund Code

A five digit numeric value to identify a source of funds. The default is for all codes to be selected; individual or multiple codes may be selected.

FAST Department Code

A six digit numeric code to determine FAST Department. The default is for all codes to be selected; individual or multiple codes may be selected.

Expense Report Status

Current status of travel expense report: Canceled, Deleted, Deletion in Progress, Fiscal Review, Paid, Prepay Auditor, Request Approved, Submission in Progress, Supervisor Review

Expense Report On Hold

Filter will display Y/N if Expense Report is on Hold.

Expense Report Send Backs

Filter will display Y/N if Expense Report had a Send Back.

Expense Report Created Day

The date the travel expense report was created.

Travel End Day

The date in which a travel trip ends.

Visualization

Expense Report by Status

Pie chart that displays the number of expense reports in each status.

Drillable - The pie also allows you to drill to display count of expense reports for Traveler College Name and Traveler Global Department Name separately.

Number of Expense Reports per Day Range for Last Status

Bar chart that displays the number of expenses per each range. Ranges are broken down as follows: 7 days or less, 8 to 29 days, 30 to 59 days, 60 to 89 days, and 90 days or greater.

Number of Expense Reports

The number of expense reports.

Number on Hold

Number of expense reports currently on hold.

Number Sent Back

Number of expense reports that had a send back at any point in time.

Details

Status

Current status of travel expense report: Canceled, Deleted, Deletion in Progress, Fiscal Review, Paid, Prepay Auditor, Request Approved, Submission in Progress, Supervisor Review

Days Since Last Action

Number of days that an expense report has been in a particular status.

ER on Hold

Expense report currently on hold with Y/N flag.

ER Had Send Back

Expense report that has ever had a send back at any point in time will be denoted with a Y/N flag; once an ER has had a send back the flag will flip to "Y".

Travel Begin Day

The date in which a travel trip begins.

Travel End Day

The date in which a travel trip ends.

ER Creation Lag

The difference between the last day of travel and the creation of the travel expense report.

Archivum ER Number

Travel expense report number created by the Archivum database.

Traveler Name

First and last name of traveler.

Travel Title

Travel title entered by traveler for travel request and expense report.

Traveler Global Department Name

Global Department name associated with person listed as the traveler.

Traveler College Name

Name of College associated with person traveling.

Total ER Expenses

Total dollar amount for a travel expense report.

Expense Report Number

Expense report number per the Travel department.

FAST Department Code

A six digit numeric code to determine FAST Department. The default is for all codes to be selected; individual or multiple codes may be selected.

Data Refreshed On

Data in this report is not live, but refreshed once daily. The date and time on the bottom right of the report displays when it was refreshed from Archivum. The refresh is scheduled to occur between 7:00 and 7:45 am each morning.

Disclaimer

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ValidationDateTime(bins)

The validation date range (defaults to the last 2 weeks)

Visualization

Actuals RecordDiffCount

Shows the total number of records found to have different amounts for the specified record type (Actuals) and validation date. By default, the number shown is from the most recent run.

CashAccounts RecordDiffCount (in UAT)

Shows the total number of records found to have different amounts for the specified record type (Cash Accounts) and validation date. By default, the number shown is from the most recent run.

Encumb RecordDiffCount

Shows the total number of records found to have different amounts for the specified record type (Encumbrance) and validation date. By default, the number shown is from the most recent run.

Budget RecordDiffCount

Shows the total number of records found to have different amounts for the specified record type (Budget) and validation date. By default, the number shown is from the most recent run.

Req RecordDiffCount

Shows the total number of records found to have different amounts for the specified record type (Requisition) and validation date. By default, the number shown is from the most recent run.

RecordDiffCount by ValidationDateTime(bins) and ValidationType

Bar chart shows the number of records having different amounts for each record type over a specified period of time.

Details

Validation Detail

Shows the source table and SQL pool amounts for each record type, validation date, fiscal year, accounting period, business unit, account, operating unit, fund code, department, initiative, project, and product.

Another column shows the calculated difference between the two amounts. Overall totals are shown at the bottom of each amount column.

Query Pairs

Shows each record type’s actual source and target SQL queries that were used to retrieve the amounts for comparison.

Data Refresh Schedule

Data in this report is updated daily (expect on Sundays) and is included in the same schedule/pipeline as the rest of the data for Financial Analytics.

Disclaimer

Unauthorized use of this report is prohibited. If you log on to this computer system, you acknowledge your awareness of and concurrence with the University of South Florida policies. The University will prosecute violators to the full extent of the law.

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