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Welcome to the IPEDS Outcome Measures (OM) survey component. The OM component collects award and enrollment data from degree-granting institutions on four undergraduate cohorts and eight undergraduate subcohorts at three status points: four-years, six-years, and eight-years after entry.

 The

 

The four cohorts of degree/certificate-seeking undergraduates are:

  • First-time, full-time entering (FTFT)
  • First-time, part-time entering (FTPT)
  • Non-first-time, full-time entering (NFTFT)
  • Non-first-time, part-time entering (NFTPT)
 For
For each cohort, two subcohort groups have been added to the OM component - Pell Grant recipients and Non-Pell Grant recipients - resulting in eight undergraduate
subcohorts.sub-cohorts.





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  1. Survey cycle opens and Student Success Research & Analysis (SSRA) downloads survey documentation from IPEDS for the current year Box folder.  
  1. SSRA Data Coordinator Selects a Cohort – Academic Year.
  1. SSRA executes the Outcome Measures AppWorx job.  
  2. SSRA creates the Outcome Measures – Establish Cohort broken down by (full-time vs. part-time). 
  3. SSRA creates the Outcome Measures – Degree award by year 4, year 6, and year 8.  
  4. SSRA creates the Outcome Measures – Still enrolled at USF. 
  5. SSRA creates the Outcome Measures – send cohort file to National Student Clearing House to get number of students enrolled at other institutions.
  6. SSRA Data Coordinator inputs data to IPEDS portal. 
  7. SSRA Data Coordinator verifies survey data using queries.
  8. SSRA reviews data with USF IPEDS Key-holder (Dr. Valeria Garcia) on changes and updates to the survey. 
  9. SSRA Data Coordinator updates the source documents used to complete the survey to Box  
  10. First lock by USF IPEDS Key-holder 
  11. Save and share a copy of the submitted survey to BOX and USF ODS website.  



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Submission YearReporting CriteriaCommentsType
Data Reporting Reminders:

2023-24 

The following changes were implemented for the 2023-24 data collection period: 


Added FAQ regarding inclusion of incarcerated students
Added FAQ regarding reporting degree/certificate-seeking status changes
Added FAQ on consistency between awards reported in the Outcome Measures and Completions survey components
Revised FAQ regarding experimental site participan


Change 

2022-23 

The following changes were implemented for the 2022-23 data collection period:
References to summer term were changed to summer session.
A note was added to clarify the timeline for tracking students’ subsequent enrollment statuses.

FAQ #15 on consistent reporting of EF, E12, and OM has been updated for clarification.


Change 

2022-23

Report data to accurately reflect the time period corresponding with the IPEDS survey component, even if such reporting is seemingly inconsistent with prior- year reporting.
All institutions must report on a
FULL-YEAR cohort. The OM cohort year is 2014-15. The full-year cohort coverage period is July 1, 2014 - June 30, 2015. Institutions will establish their OM cohorts based on their subcohorts of entering Pell Grant recipients and Non-Pell Grant recipients. Institutions should first identify their entering degree/certificate-seeking undergraduates during the cohort coverage period of July 1, 2014 - June 30, 2015, and place each student in the appropriate subcohort. Each student should be reported only once.

All institutions are required to report transfer-out student data.
For each status point, institutions will report the highest type of award conferred to a student for each subcohort. The three award categories are certificates, Associate's degree, and Bachelor's degree.
Institutions should report exclusions for the entire eight year period only on the "Establishing Cohorts" screen. Additional exclusions cannot be reported on the status point screens (i.e., four-years, six-years, or eight-years after entry).
IPEDS will ask for an estimated time it took to complete the OM component. Include in that estimate the time to review instructions, research data sources (i.e., coordinate with IT and Student Aid offices), complete and review the component, and submit the data.


Reminder 

2021-22

New FAQ has been added to clarify reporting of degree/certificate-seeking undergraduates across EF, E12, and OM survey components.


Change 

2021-22

Report data to accurately reflect the time period corresponding with the IPEDS survey component, even if such reporting is seemingly inconsistent with prior- year reporting. For example, if a summer term began later than usual due to Coronavirus Pandemic postponements, continue to report using the timeframes as defined in the IPEDS instructions. NCES expects that some data reported during the

2020

2021-

21

22 data collection year will vary from established prior trends due to the impacts of Coronavirus Pandemic. If an error edit is triggered even when submitting accurate data, please indicate in the corresponding context box or verbally to the Help Desk that the seemingly inconsistent data are accurate and reflect the effects of Coronavirus Pandemic.

All institutions must report on a

 

FULL-YEAR

 

cohort. The OM cohort year is

2012

2013-

13

14. The full-year cohort coverage period is July 1,

2012

2013 - June 30,

2013

2014.

Institutions will establish their OM cohorts based on their subcohorts of entering Pell Grant recipients and Non-Pell Grant recipients. Institutions should first identify their entering degree/certificate-seeking undergraduates during the cohort coverage period of July 1,

2012

2013 - June 30,

2013

2014, and place each student in the appropriate subcohort. Each student should be reported only once.

All institutions are required to report transfer-out student data.

 


For each status point, institutions will report the highest type of award conferred to a student for each subcohort. The three award categories are certificates, Associate's degree, and Bachelor's degree.
Institutions should report exclusions for the entire eight year period only on the "Establishing Cohorts" screen. Additional exclusions cannot be reported on the status point screens (i.e., four-years, six-years, or eight-years after entry).
IPEDS will ask for an estimated time it took to complete the OM component. Include in that estimate the time to review instructions, research data sources (i.e., coordinate with IT and Student Aid offices), complete and review the component, and submit the data.

  Changes to reporting for

Reminder 

2020-
21:
21 

There are no changes to this survey component.

 

 

Change 
 Important Dates to Remember:All reporting institutions will report on

2020-21

Report data to accurately reflect the time period corresponding with the IPEDS survey component, even if such reporting is seemingly inconsistent with prior- year reporting. For example, if a summer term began later than usual due to Coronavirus Pandemic postponements, continue to report using the timeframes as defined in the IPEDS instructions. NCES expects that some data reported during the 2020-21 data collection year will vary from established prior trends due to the impacts of Coronavirus Pandemic. If an error edit is triggered even when submitting accurate data, please indicate in the corresponding context box or verbally to the Help Desk that the seemingly inconsistent data are accurate and reflect the effects of Coronavirus Pandemic.

All institutions must report on a FULL-YEAR cohort. The OM cohort year is 2012-13. The full-year cohort coverage period is July 1, 2012 - June 30, 2013. Institutions will establish their OM cohorts based on their subcohorts of entering Pell Grant recipients and Non-Pell Grant recipients. Institutions should first identify their entering degree/certificate-seeking undergraduates

who entered

during the

2012-13 cohort year: (

cohort coverage period of July 1, 2012 - June 30, 2013

).
  • Four-year status point was as of August 31, 2016
  • Six-year status point was as of August 31, 2018
  • Eight-year status point was as of August 31, 2020
   Reporting Tips 
Carefully read each OM FAQ before reporting your institution's data. There are FAQs regarding the major updates to OM 2017-18 collection, such as academic reporters now reporting on a full-year cohort, summer sessions starting prior July 1, reporting awards at different status points, and Pell Grant and Non-Pell Grant recipient subcohorts.

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Outcome Measures 2020-21 IPEDS Box Folder Documentation 

Outcome Measures 2020-21 USF Project Documentation 

Outcome Measures 2020-21 Submission Box Folder

Documents For Reference

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Outcome Measures  Work Instruction -Link to Work Instruction

Detailed steps of the process of submitting IPEDS surveys either through App worx job or through a manual procedure.

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Outcome Measures Process Flow -Link to Process Flow

This refers to the flow of steps how the data is derived for the metrics of the survey through an app worx job. This visual document helps in understanding the process better and also for any checks with respect to check for quality control.

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Outcome Measures Logic Sheet -Link to Logic Sheet

 Logic and code snippets derived by IT  for the app worx survey.

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Instructions for Hub mart NSC Detailed File upload Link to Instructions

Step by step instructions to upload the detailed file received from National Student Clearing House and add the respective Outcomes Measures cohort to Data warehouse table.

Reporting Tips

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, and place each student in the appropriate subcohort. Each student should be reported only once.

All institutions are required to report transfer-out student data.
For each status point, institutions will report the highest type of award conferred to a student for each subcohort. The three award categories are certificates, Associate's degree, and Bachelor's degree.
Institutions should report exclusions for the entire eight year period only on the "Establishing Cohorts" screen. Additional exclusions cannot be reported on the status point screens (i.e., four-years, six-years, or eight-years after entry).
IPEDS will ask for an estimated time it took to complete the OM component. Include in that estimate the time to review instructions, research data sources (i.e., coordinate with IT and Student Aid offices), complete and review the component, and submit the data.


Reminder 





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Box Folders 


IPEDS Survey Materials 

Reference

JIRA Issues

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