Page Comparison

Project Status

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BLOCKED ISSUES *** List blocked issues from any submission, add Paused component. Jira Legacy server System JIRA columns key,summary,status,Start date,End date,description columnIds issuekey,summary,status,customfield_10015,customfield_10198,description maximumIssues 1000 jqlQuery ("Parent Link" = ODSPA-15408 or issuekey = ODSPA-15408 OR "Parent Link" = ODSPA-15407 or issuekey = ODSPA-15407 or "Parent Link" = ODSPA-15406 or issuekey = ODSPA-15406 or "Parent Link" = ODSPA-15405 or issuekey= ODSPA-15405) and component = Paused order by issuekey asc serverId f7b1f4ca-a0c8-3f46-b155-0faf9c5437c7

REGISTRATION Jira Legacy server System JIRA columns key,summary,status,Start date,End date,description columnIds issuekey,summary,status,customfield_10015,customfield_10198,description maximumIssues 1000 jqlQuery "Parent Link" = ODSPA-15405 order by issuekey asc serverId f7b1f4ca-a0c8-3f46-b155-0faf9c5437c7

FALL Jira Legacy server System JIRA columns key,summary,status,Start date,End date,description columnIds issuekey,summary,status,customfield_10015,customfield_10198,description maximumIssues 1000 jqlQuery "Parent Link" = ODSPA-

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15406 serverId f7b1f4ca-a0c8-3f46-b155-0faf9c5437c7

WINTER Jira Legacy server System JIRA columns key,summary,status,Start date,End date,description columnIds issuekey,summary,status,customfield_10015,customfield_10198,description maximumIssues 1000 jqlQuery "Parent Link" = ODSPA-

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15407 serverId f7b1f4ca-a0c8-3f46-b155-0faf9c5437c7

SPRING

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Jira Legacy

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2023 Project Structure, planning and tracking. (Jira, Confluence)

1. Project plan in Jira. - Brisey will create.

   1. Four initiatives - One for each submission.

   2. Epics for each of the surveys.

   3. Recommending this year one initiative for Project documentation or to add stories under the respective surveys to track BA work.

      1. Create stories under the survey.

      2. Create the external surveys on the EDR board and link them to the ones in our plan.

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Stakeholder management. – External dependencies. (IT, Libraries, Finance, Admissions)

1. This year we’ve included Chirag since the beginning of the project. We will have him join during the Spring submission as well. - Start, Follow up and Final Review meeting.

2. Reach out to each unit at the beginning of the cycle (some sort of external kick off) and then follow ups as needed.

   1. Kevin will manage those from the EDR perspective as well.

3. What are the dependencies from IT? Which specific Surveys?

   1. For most of the surveys we have dependencies on IT with the exception of Institutional Characteristics.

   2. Chirag pulls the HR data from Gems. - No dependencies from IT.

Internal communication, project status.

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Bi-weekly meetings.

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Final review meetings one week prior to the submission date. View calendar here: https://usf.app.box.com/folder/201096367759  

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Meeting minutes in Confluence.

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Emails as needed.

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Project status in Jira/Confluence.

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server

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title	08.23.2023 Weekly Check-In

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Attendees

Xiaoying Liu , Shruti Kumar , Kevin Meleedy , Brisey Lopez Bello

Agenda

1. Action items check.

2. Registration cycle status.

3. Updates on Project Plan and Confluence reports.

4. Quick check- Documentation in Confluence, initial feedback.

Discussion

1. Action items check.

2. Registration cycle status.

3. Updates on Project Plan and Confluence reports.

4. Quick check- Documentation in Confluence, initial feedback.

Action items

1. Create Project Plan in Jira. - Brisey, 08.29.2023 - In progress

2. Setup bi-weekly meetings and final review meetings. - Brisey. - 08.29.2023 - Check on the final review for Fall, Winter and Spring

3. Reach out to Valeria regarding Registration link. - Brisey, 08.09.2023 - DONE

4. Review changes for upcoming cycle to further discuss with the team and communicate to IT. - Xiaoying, Chirag. 08.15.2023

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Attendees

Xiaoying Liu , Shruti Kumar , Kevin Meleedy , Chirag Jain , Brisey Lopez Bello

Agenda

1. Project description, Roles and responsibilities.

2. 2023 Project Structure, planning and tracking. (Jira, Confluence)

3. Stakeholder management. – External dependencies. (IT, Libraries, Finance, Admissions)

4. Internal communication, project status.

5. Registration cycle UPDATES.

6. Changes for the 2023 cycle (if any).

Discussion

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Project description, Roles and responsibilities.

1. Roles and Responsibilities.

   1. Xiaoying - SME

   2. Shruti - Product Owner

   3. Valeria - Key Holder

   4. Kevin - BA

   5. Chirag - Data owner for Human Resources survey

   6. Brisey - PM

   7. IT, Admissions, Financial Aid, Finance and Libraries

Project documentation in Box: https://usf.app.box.com/folder/201096367759

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Registration cycle UPDATES.

1. Xiaoying will start the work as soon as Valeria sends the Registration link. - Second Wednesday of August. - Brisey to email Valeria regarding the link.

2. Registration deadline is Aug 30th, schedule final review meeting on Aug 28th.

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Changes for the 2023 cycle (if any).

1. Xiaoying will review the changes, and we will discuss later. https://usf.app.box.com/file/1276051599925

2. Chirag to review as well in case there are changes regarding the HR survey.

3. Xiaoying to communicate changes to IT. - We will follow up on this during our next meeting.

Action items

1. Create Project Plan in Jira. - Brisey, 08.15.2023

2. Setup bi-weekly meetings and final review meetings. - Brisey. - 08.15.2023

3. Reach out to Valeria regarding Registration link. - Brisey, 08.09.2023

4. Review changes for upcoming cycle to further discuss with the team and communicate to IT. - Xiaoying, Chirag. 08.15.2023

Process Highlights- FOR PM REFERENCE

Lessons Learned

**To be completed over the course of the project.