Project Status
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Meeting Minutes
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title | 08.08.2023 Project Kick Off |
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Attendees
Agenda
Project description, Roles and responsibilities.
2023 Project Structure, planning and tracking. (Jira, Confluence)
Stakeholder management. – External dependencies. (IT, Libraries, Finance, Admissions)
Internal communication, project status.
Changes for the 2023 cycle (if any).
Discussion
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Project description, Roles and responsibilities.
Roles and Responsibilities.
Xiaoying - SME
Shruti - Product Owner
Kevin - BA
Chirag - Data owner for Human Resources survey
Brisey - PM.
Admissions, Finance and Libraries
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2023 Project Structure, planning and tracking. (Jira, Confluence)
Project plan in Jira. - Brisey will create.
Four initiatives - One for each submission.
Epics for each of the surveys.
Recommending this year one initiative for Project documentation or to add stories under the respective surveys to track BA work.
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Stakeholder management. – External dependencies. (IT, Libraries, Finance, Admissions)
This year we’ve included Chirag since the beginning of the project. We will have him join during the Spring submission as well. -
Reach out to each unit at the beginning of the cycle (some sort of external kick off) and then follow ups as needed.
What are the dependencies from IT? Which specific Surveys?
Internal communication, project status.
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Bi-weekly meetings.
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List blocked issues from any submission, add Paused component. Jira Legacy |
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server | System JIRA |
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columns | key,summary,status,Start date,End date,description |
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columnIds | issuekey,summary,status,customfield_10015,customfield_10198,description |
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maximumIssues | 1000 |
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jqlQuery | ("Parent Link" = ODSPA-15408 or issuekey = ODSPA-15408 OR "Parent Link" = ODSPA-15407 or issuekey = ODSPA-15407 or "Parent Link" = ODSPA-15406 or issuekey = ODSPA-15406 or "Parent Link" = ODSPA-15405 or issuekey= ODSPA-15405) and component = Paused order by issuekey asc |
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serverId | f7b1f4ca-a0c8-3f46-b155-0faf9c5437c7 |
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REGISTRATION Jira Legacy |
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server | System JIRA |
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columns | key,summary,status,Start date,End date,description |
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columnIds | issuekey,summary,status,customfield_10015,customfield_10198,description |
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maximumIssues | 1000 |
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jqlQuery | "Parent Link" = ODSPA-15405 order by issuekey asc |
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serverId | f7b1f4ca-a0c8-3f46-b155-0faf9c5437c7 |
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FALL Jira Legacy |
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server | System JIRA |
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columns | key,summary,status,Start date,End date,description |
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columnIds | issuekey,summary,status,customfield_10015,customfield_10198,description |
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maximumIssues | 1000 |
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jqlQuery | "Parent Link" = ODSPA-15406 |
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serverId | f7b1f4ca-a0c8-3f46-b155-0faf9c5437c7 |
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WINTER Jira Legacy |
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server | System JIRA |
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columns | key,summary,status,Start date,End date,description |
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columnIds | issuekey,summary,status,customfield_10015,customfield_10198,description |
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maximumIssues | 1000 |
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jqlQuery | "Parent Link" = ODSPA-15407 |
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serverId | f7b1f4ca-a0c8-3f46-b155-0faf9c5437c7 |
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SPRING Jira Legacy |
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server | System JIRA |
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columns | key,summary,status,Start date,End date,description |
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columnIds | issuekey,summary,status,customfield_10015,customfield_10198,description |
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maximumIssues | 1000 |
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jqlQuery | "Parent Link" = ODSPA-15408 |
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serverId | f7b1f4ca-a0c8-3f46-b155-0faf9c5437c7 |
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DOCUMENTATION Jira Legacy |
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server | System JIRA |
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columns | key,summary,status,Start date,End date,description |
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columnIds | issuekey,summary,status,customfield_10015,customfield_10198,description |
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maximumIssues | 1000 |
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jqlQuery | "Parent Link" = ODSPA-15526 ORDER BY cf[10198] ASC |
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serverId | f7b1f4ca-a0c8-3f46-b155-0faf9c5437c7 |
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Project documentation in Box: https://usf.app.box.com/folder/201096367759
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Meeting minutes in Confluence.
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Emails as needed.
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Project status in Jira/Confluence.
Changes for the 2023 cycle (if any).
Action items
Create Project Plan in Jira. - Brisey, 08.08.2023
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