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Link to CMS Cheat Sheet

CMS Cheat Sheet

How to do the following

Login to CMS

1. Click on the "copyright" sign at the bottom of the USF web page and enter your single sign-on credentials.  This will bring up the CMS tool.

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1. Navigate to the homepage and check the page out (light bulb).
2. The props.pcf contains the Section Title, the Banner Title and top menu links
3. The "sidenav" does not show on the homepage, but it has the same "sidenav links as all other pages.
4. Home page Index contains the homepage contents.  It must be checked out to edit.
5. Edit properties to update tab-title, call to action items and names of widgets at the bottom of the page.
6. Widgets at the bottom of the page can be found under the main page for all of USF, under widgets/ods.  This will have all widgets for test and prod.  Old widgets should be removed in order to avoid confusion as to what widget is being displayed.
7. The homepage also contains folders for other pages on website.

Editing the main menu bar at the top of the home page.

1. Go to the ODS home page, and on the "_props.pcf" page and check out page (light bulb will be on when it's checked out).
2. If this page is not checked out, then you will not be able to see the information on the page.  Click on Properties.  
3. Scroll down on the properties page until you see "Main Navigation" and "Link One".  These are the text headers that you see in the menu bar header.  Each link/menu bar header item will have a link associated with it for the subnavigation menu associated with it.
4. Edit the name of the menu bar item, click save, check in and publish.
5. Be sure to edit, save, check in and publish the subnav and possibly even sidenav pages for any pages affected by the menu header bar changes.

Saving Pages

1. Once you have made all of the edits to the page, click on the "floppy disk icon/save button" in order to save.
2. Click on the light bulb to check it in (it should not be yellow if it is checked in).

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1. To create a new page click on the "pages" button on the corresponding folder and then click "+new".  This will create a top-level or header page for this section of your website.
2. Create the page header first then create pages underneath.

Creating Folders (under ods/documents)

1. Go to the folder that you want to create a folder under.
2. Go to the staging area instead of production.
3. Click on the + at the top right corner of the CMS page of folders.
4. Add the name of the folder and save.
5. Publish and this will publish to the production web site as well.  So, this is the only way, right now to create a folder in production: create it in Staging First and publish and it will show up under the production list of folders.

Images and Documents

1. All Images should be uploaded to a folder under the general folder usf/images/ods....  Links to images will go to this folder or subfolders underneath.
2. All documents should be uploaded to the main ODS folder usf/ods/documents and then to the correct folder under the documents folder.  Older documents can be removed to avoid confusion on what is being posted.
3. To upload a document (or an image):
   1. Click on the hyper link tool (insert/edit) on the text that will point to the document
   2. Click on the camera icon
   3. Click upload
   4. Click +Add to a file to the folder.  MAKE SURE ALL FILES ARE NAMED WITH SMALL LETTERS AND UNDERSCORES
   5. Click Start upload
   6. Click Insert
   7. Click Ok
   8. Save file, check in and publish to make document link activate.
4. To delete a document
   1. Remove the left navigation panel named "Show File Navigation".
   2. Go to /ods/documents and click on the folder in which the document resides.
   3. Make sure you are in the production site.  On the bar directly above the list of files on the right, should be a menu that says "Name   Modified   Options    Staging/Production".  Make sure the "Production" tab is selected or your files will not appear.
   4. Click on a file and select "Delete".

Anchors

1. To create an anchor on a page, click the icon that looks like an anchor (near the link and mail icons).  This will insert an anchor and will ask you for a name.
2. Create a link and instead of entering a URL, click on the box labeled "Anchor", "None" will be the default.  This will show the anchors in your page.  Click the name of the anchor you wish your link to jump to.

Logging out and checking to see what you have "checked out"

1. When you are ready to log out, please click on "Dashboard-Overview" to ensure all the pages you had checked out are checked back in.

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