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Learn Box  |  UnBoxables  |  Migration Plans  |  Downloads  |  FAQ  | Support |  Box Day recording: usf.edu/learnbox

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The USF Box Service provides a simple, secure way to share and store files and folders online at no additional charge. Box consolidates all of your files in a single location, easily accessible from anywhere, on any device. You can create files and folders, share them using a direct link, invite others to collaborate, and continue to revise and review your content. 

Main Features of the USF Box Service

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Follow the steps below to create and access your Box account. 

The New Box Notes

Box Notes makes it easy to create meeting notes, share ideas, track status updates and plan projects together — there's no limit to your productivity. And, every Box Note is instantly available on web, mobile or your desktop, so you can access your ideas from anywhere. 

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When building Box for Office Online we prioritized ease of use and comprehensive capabilities, so people can be more efficient and productive at work. With that in mind, we included these key features:

• Seamless workflows between Box and Office Online: Users can work on files in Office Online from Box through a simple 'open with' button, and all edited files are automatically saved back to Box with no action required.
• Full editing capabilities: All of the editing features that have made Office Online the standard for creating documents, spreadsheets and presentations in the cloud, will be fully functional from the Box platform and available with the same interface that our users are familiar with.
• Easier collaboration with 'share': Soon, users will be able to share content in Office Online in the same easy way it's done in Box - by simply clicking the 'share' button, users are prompted with the granular collaboration controls they expect from Box.

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Upload Files and Folders to Box

Using Box Drive on Windows
 

Searching for files

To search your entire Box account, click the Box icon in the system tray and the search UI will open.

Alternatively, use the following keyboard shortcut: ctrl + alt + shift + b

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• Results will appear as you type in the Search Box area. The search works similarly to the search bar at the top of box.com, searching the text inside the document as well as the document name.
• Left-clicking once on search results selects them and shows the document information on the right .
• Double-clicking items opens them in an appropriate program on your machine. When you open a file for the first time, the file is downloaded to your computer. After this initial download, files are stored in the Box Drive cache for quicker access.
• Right-clicking a search result will allow you to choose to open the file on your computer, or open the folder that contains the item, in Windows Explorer.

Note: The search tools in Windows Explorer and the Start menu cannot search your Box Drive folder. Only the Box Drive Search Bar shown above will search in your Box Drive folder

Using Box through Windows Explorer

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Box

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The Box folder on your computer shows you all the same content as your All Files page in Box. The icons on a file or folder icon indicates the status of the item. See table below for icon information.

 

You can open any file or folder in your Box folder from Windows Explorer by double-clicking the item. 

 

You can also generate a shared link for a file or folder directly from Windows Explorer by right-clicking the item. You can copy the link to your clipboard (and paste it later into an email or other message), or you can choose Email Link to launch your email client. Selecting View on Box.com will launch your browser and prompt you to log into Box.

 

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Using Box Drive within Other Applications

When you're working on a file in another application, you can save it straight back to any folder in Box using Box Drive by saving the file to your Box folder. From the Save As screen, click Browse, then select the Box folder (see screenshot below).

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Using Box Drive on Mac OS

Searching for files

To search your entire Box account, click on the Box icon in your Menu Bar and the search bar will open.

Alternatively, you can use the following keyboard shortcut: ctrl + option + cmd + space

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• Results will appear as you type in the Search on Box area. Search works the similarly to the search bar in the Box web application -- it will look for the specified it will look for the specified text both both inside the document and in  and in the document name.
• Left-clicking once on search results selects them and shows the document information on the right.
• Double-clicking items opens them in an appropriate program on your machine. When you open a file for the first time, the file is downloaded to your computer. After this initial download, files are stored in the Box Drive cache for quicker access.
• Right-clicking a search result will allow you to choose to open the file on your computer, or open the folder that contains the item in Finder.

Note: Spotlight cannot search your Box Drive folder. Only the Box Drive Search Bar shown above will search in your Box Drive folder

Using Box through the Finder

The Box drive on your computer shows you all the same content as your All Files page in Box. The cloud icon beside a file or folder indicates that the item is safely stored in Box. The icons on a file or folder icon indicates the status of the item (see table below for icon information).

If your Box folder does not open by default, click the Box icon in your Menu Bar, then click the gear icon in the bottom right and select Open Box Folder.

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You can open any file or folder in your Box directly from the Finder window (Box Notes will be opened in your default internet browser). You can also get a shared link for a file or folder directly from the Finder window by right-clicking the item. You can copy the link to your clipboard (and paste it later into an email or other message), or you can choose Email Link to launch your email client. Selecting View on Box.com will launch your browser and prompt you to log into Box.

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Using Box Drive within Other Applications

When you're working on a file in another application, you can save it straight back to any folder in Box using Box Drive by saving the file to your Box folder. From the Save As screen, click Browse, then select the Box folder (see screenshot below).

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Box Drive Icons

Items in your Box folder will display certain icons indicating their status. Below is a list of icons and what they mean:

Image Removed	Item is up-to-date in Box
Image Removed	Item has been marked as a problem item. For a list of problem notifications and more information on how to resolve them, click here.
Image Removed	Item is being saved to Box
Image Removed	Item has been locked by another user

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