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• • Archive - Contains the Course Exams Mapping files that have been loaded to the database in the past.
  • Error_Logs - contains the following two files:
    • EXMS_Incorrect_Exams.csv - Contains invalid exams IDs in the file when data was last available.
    • EXMS_Incorrect_Students.csv - Contains U-number records which don't match any Health Banner students in the file when data was last loaded.
  • Required file format - Contains the template file 'CourseExamsMapping.xls'. Please use it to generate any files that need to be loaded to the database as it contains the necessary columns in the correct order.

Rules for Data

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Exams - Tab 1

1. Required columns include ExamID, PostingID, Seq, and Term.
2. Must have a valid Exam and Posting ID which can be found within Examsoft.
3. Multiple rows per Exam ID are allowed with different Posting IDs, but mapping should match between the lines.
4. Must have a valid U-Number for a USF Health StudentCourse Abbreviation and Course Number available in Health Banner or a number in Courses.
5. Must have a valid term code available in Health Banner.
   1. Example format: 201707
   2. The first 4 digits are the year during which the term begins.
6. Must have a valid Course Abbreviation and Course Number available in Health Banner.
7. Sequence numbers are used to identify the order the exams were administered or types of exams
   1. 1-4: Course Exams
      
   2. 20-23:Reserved for Anatomy Practical Exams
   3. 30 and 31: EBCR Exams
   4. 75: Remediation exams that may cover more than 1 original exam topic
8. Columns must be in the order indicated on the 'CourseExamsMapping.xls'

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2_Exams_Per_Banner

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_Course - Tab 1

1. Required columns include ExamID, PostingID, CourseAbbr, CourseNum, Term, and Courses.
2. Must have a valid Exam and Posting ID which can be found within Examsoft.
3. Must have a valid Course Abbreviation and Course Number available in Health Banner.
4. Must have a valid term code available in Health Banner.
   1. Example format: 201707
   2. The first 4 digits are the year during which the term begins.
5. Columns must be in the order indicated on the 'CourseExamsMapping.xls'

New File Loading Process

Follow these steps to add a new Exam to be loaded into the Educational Data Warehouse:

1. Go to the folder location.
2. Open the CourseExamsMapping.xls file.
3. Add a new row for each exam you would like loaded with all required fields to Exams - Tab 1.
4. For any Exam ID that maps to more than one course, add two rows to 2_Exams_Per_Banner_Course - Tab 2.
5. Save and close the file.

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1. Go to the folder location.
2. Locate In the Error_Logs sub-folder, open the error log file name mentioned in the email.
3. For Incorrect Students, identify the student's correct U-Number and enter it into Examsoft. The next time the load runs, the student will be correctly identified.
4. For Incorrect Exams,

Load Schedule

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1. identify the correct Exam ID or Posting ID and update the mapping file in the folder location.

Examsoft Tests that are used for

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multiple courses

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The exams that are have multiple courses for a singular exam (course currently Course 1) need to be listed on 2 separate tabs.  The first tab (Exams) is

1. Exams - First tab used to pull in the student scores for the singular exam from Examsoft.

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2. 2_Exams_Per_Banner_Course

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1. - Second tab is similar to the first tab, except it allows the ability to split

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1. an exam into separate banner courses based on the description of the individual question (currently MS or CA). 

Info
If there is ever a change in

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the descriptor fields

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or new descriptors need to be added, it will require a change in the process that loads the Examsoft data.

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Load Schedule

It is important that the Excel files be closed and not open for editing before the load process begins. When the data load begins if the file is open then the process will error out.The load is expected to happen XXXXXXXXXX.