Obtain signatures as applicable |
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| Responsible Party/Subject Matter Expert | | Guidelines |
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1 | College Dean/ Other | Varies | College Dean or Other Unit Administrator should review any MOUs/MOAs/Contracts that involve personnel and/or financial commitments being made as a part of the agreement. |
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| UGS Dean/Graduate Studies Dean | Allison Crume (UGS) / Dwayne Smith (GRS) | MOUs/MOAs/Contracts with curricular implications, including articulation agreements, should be reviewed by the UGS Dean if they involve undergraduate education and/or the Graduate School Dean if they involve graduate education. The exception is standard internship and/or practicum agreements which can be signed by Deans and standard Dual Enrollment agreements which are delegated. |
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| SACSCOC | Michael Wrona | MOUs/MOAs/Contracts with credit-bearing implications or that involve the use of off-campus instructional sites should be reviewed by USF's SACSCOC liaison for compliance and to determine if notification of the activity must be made to SACSCOC. The exceptions are standard internship and/or practicum agreements and standard Dual Enrollment agreements that are based on previously approved templates.
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| - Termination Clause: All MOUs/MOAs/Contracts must automatically sunset (expire) within one to five years. The duration of the period between initiation and review/renewal will depend on the substance of the agreement. Please consult the SACSCOC accreditation liaison for guidance about the duration of agreements.
- Advertising Clause: All MOUs/MOAs/Contracts in which non-USF personnel are engaged in advertising or student recruitment must specify that those personnel are bound by, and agree to conform to, SACSCOC’s Policy on Advertising and Student Recruitment, which must be incorporated in full as an addendum to the agreement. All such agreements must specify that all advertising, marketing, or promotional materials must be approved in writing by USF prior to use.
- Admissions Clause: All MOUs/MOAs/Contracts in which non-USF personnel are engaged in recruiting or admission processes must specify that those personnel are bound by, and agree to conform to, SACSCOC’s Policy on Advertising and Student Recruitment, which must be incorporated in full as an addendum to the agreement. All such agreements must specify that admission decisions are under the exclusive control of USF. Control of admission decisions cannot be transferred to a third party.
- Instruction Clause: All MOUs/MOAs/Contracts that involve the use of personnel as instructors of record who are not paid by USF must specify that those personnel will be granted courtesy faculty appointments at USF and, as courtesy USF faculty, will be bound by all USF regulations, policies, and procedures, which supersede any other obligations imposed on those personnel. All such agreements must also specify that all curricular decisions are under the exclusive control of regular, full-time USF faculty. Control of curricula cannot be transferred to a third party.
- Articulation Table: All MOUs/MOAs/Contracts that involve the transfer of credit into USF must include a transfer articulation table that maps each course that will be transferred into USF to one and only one course at USF. The course being transferred into USF must be at the same level or higher than the corresponding course at USF and must be at least the same number of semester credit hours as the corresponding course at USF.
- Off-campus Instructional Sites: All MOUs/MOAs/Contracts that involve the use of off-campus instructional sites at which a student can complete 50% or more of a curriculum that will result in the awarding of an academic credential (degree or certificate) by USF will require prior authorization by SACSCOC and the U.S. Department of Education, which may take a year or more to obtain, so please plan accordingly. All MOUs/MOAs/Contracts that involve the use of off-campus instructional sites at which a student can complete 25% or more of a curriculum that will result in the awarding of an academic credential (degree or certificate) by USF will require prior notification to SACSCOC. No student should be able to earn 25% or more of the credit hours required for an academic credential (degree or certificate) at an instructional site of which SACSCOC and the U.S. Education Department no knowledge
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| Innovative Education | Cindy DeLuca | MOUs/MOAs/Contracts that involve online education, cost-recovery funding models, market-rate funding, continuing education activities, both credit and non-credit bearing, and any academic or internship/practicum agreements with out-of-state entities within the United States must be reviewed by Innovative Education. See USF Policy 10-042 for definitions of continuing education activities. All MOUs/MOAs/Contracts involving continuing education as defined in Policy 10-042 and all MOUs/MOAs/Contracts involving online education, cost-recovery funding models, or market-rate tuition must begin with consultation with Dr. Cindy DeLuca and will be routed to the Office of the Provost through Innovative Education. |
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| Resource Management & Analysis (RMA)/ Finance Officers | Masha Galchenko/Nick Setteducato (SP)/ Eddie Beauchamp (SM) | MOUs/MOAs/Contracts that include a financial business model must be reviewed through RMA. If branch campus funding commitments are made as a part of the agreement, the appropriate Finance Officer should review. Any agreements that will require a Fee Waiver request from the Provost & Executive Vice President must be reviewed by USF's Chief Financial Officer. |
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| Controller's Office | Jennifer Condon | Signature for the Controller's Office is needed for any MOUs/MOAs/Contracts in which funds will flow through an EBA. |
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| Research & Innovation | Keith Anderson | MOUs/MOAs/Contracts that involve Intellectual Property and/or deliverables should be reviewed by Research & Innovation to confirm that the activity is within the scope of the Provost's delegated signatory authority. |
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| a) USF World | Adriana Morales will facilitate obtaining signatures for all international agreements. | MOUs/MOAs/Contracts with international entities or implications must begin the process of consultation and review with USF World, as well through collaboration with the Office of the Vice Provost for Strategic Planning, Performance & Accountability. |
| b) Restricted Party Screening Review
| Adriana Morales will facilitate obtaining signatures for all international agreements. | The U.S. government and its export regulations restrict or prohibit U.S. individuals and companies from exporting or providing services of any kind to any party contained in U.S. government export denial, debarment, and blocked persons lists. These lists are updated on a regular basis. A restricted party screening involves a review of these lists to ensure that the person or entity with whom you are interacting is not on one of these lists. USF World is authorized to complete the Restricted Party Screening Review. |
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| Regional Chancellor | Martin Tadlock (SP campus) or Karen Holbrook (SM campus) | MOUs/MOAs/Contracts that commit branch campus funding, personnel and/or other branch campus assets must be reviewed by the Regional Chancellor. |
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| Information Governance | Student Directory Data: Catherine Mund Other Student Data or Faculty Data: Valeria Garcia Alumni Data: Bill McCausland | USF has established an Information Governance program to ensure the appropriate management and use of its data. Release of Student Directory data must keep within FERPA regulations and is under the auspices of Office of the Registrar. Release of other student data, faculty data and alumni data are governed by USF's External Data Policy 11-007 .
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| Other | Varies dependent on content of agreement | Consider which units would be involved in any agreement and add in as needed. For example, if the MOU/MOA/Contract involved a health facility, the Senior Vice President for USF Health or designee would review. If thre are implications for fundraising, the USF Foundation would review. If it involves surveying of students, the appropriate Student Success personnel would review. If you have questions, please contact Dr. Terry Chisolm for consultation. |
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| General Counsel | Varies. All MOUs/MOAs/Contracts submitted to the Office of the Provost for signature must be stamped by General Counsel. | Office of the General Counsel must review all agreements. No agreement will go forward to the Provost & Executive Vice President without approval by General Counsel. |
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| Vice Provost for Strategic Planning, Performance & Accountability. | Dr. Terry Chisolm | The Vice Provost conducts the final review prior to submission for the signature of the Provost & Executive Vice President. Signatures for Vice Provost and Provost will be obtained by Jonna DeSantis and signed MOUs/MOAs/Contracts will be forwarded to you. |