Jump to Meeting Agenda and Notes
...
Project Decisions (date and decision and who decided, most recent on top)
5/31 - Valeria said that not all 5-Year Trend metrics will be done in Phase 2. We are keeping these metrics in line with the metrics Pritish has highlighted for the Strategic Plan. We have reviewed the metrics and the following will be done for the Point-in-Time and Progress-to-Goal reports/dashboards:
For College Scorecards, phase 3, this will be the list of metrics or possibly less metrics.Metrics as of 6/13/2023 are:
Incoming Student Profile - Average GPA
Incoming Student Profile - Average SAT
Academic Progress Rate
Second Year Retention FTIC
6-Year Graduation Rate
Class Size < 20
6for FTIC
6-Year Graduation Rate for Pell
4-Year Graduation Rate for FTIC
4-Year Graduation Rate for Pell
3-Year Graduation Rate for TransfersTransfers
Bachelors Salary of bachelors employed 1 year post graduation - may not have updated data throughout the year. Valeria Garcia Do we need to include Mike/UPSA for this metric as UPSA is the source. Not Slalom.Proportion Post Graduation
Percent Employed post graduation
Percent who are post graduates
Percent of Full-Time Faculty with Terminal Degree/Highest Degree. Not Slalom.
Total R&D Expenditures
Federal Research Expenditures
Faculty Awards, Fellowships and Memberships - Faculty Awards done once a calendar year, this should remain once a year. This isn’t refreshed more than annually, it still needs to be in the same place as other Phase 2 metrics so that users can see data in the same format as the other metrics in this list. Faculty awards do have goals. These need to show up on phase 3 College Scorecards.
Citations (CNCI) - Don’t have this data
Alumni Giving and Endowment - Still have to do Phase 1 Endowment
Citations (CNCI) - Normalized Citation Impact
Endowment - Still have to do Phase 1 Endowment
5/31 - Valeria said that not all 5-Year Trend metrics will be done in Phase 2. We are keeping these metrics in line with the metrics Pritish has highlighted for the Strategic Plan. We have reviewed the metrics and the listed metrics will be done for the Point-in-Time and Progress-to-Goal reports/dashboards.
For College Scorecards, phase 3, the list will be the same as for Phase 2 list or possibly fewer metrics.
5/24 - Valeria has approved scope and deliverables set forth in Kick-Off meeting.
Point-In-Time Dashboards for all metrics included in phase 1 - Change, see revised metrics in 5/31 Project Decisions.
Data modeling that will be used for Phase 2 Point-In-Time metrics as well as Phase 3 College Dashboards
Visualization for phase 3 college scorecard to help to determine data model
5/24 - A schedule needs to be set up so that users know when data is refreshed. A matrix is being created.
...
| Anchor | ||||
|---|---|---|---|---|
|
6/7/2023 Meeting Agenda and Notes
Review data refresh schedule/spreadsheet - Sangita/Shruti
Slalom update
June 13th - Initial meeting with Slalom
Request to move to July 17 is up to Slalom
Choose 10 metrics - Due June 20 - Sangita
Deep dive for retention and graduation metrics - Due June 20 - Sangita
Deep dive for ALL Metrics due by July 5th - Sangita
Dashboard design for phase 2 and phase 3 - Shruti/Sangita?
Standardizing Metric Names - Let’s postpone this until after Slalom work is done.
What do we need to do with the following metrics (if anything)
Public University National Ranking (Upcoming) - Where did this come from?
Citation Impact (Upcoming) - Jay will get back to Sangita on this
Following Metrics have been updated in the Production ( The trend is by clicking on the image, The College filter on the filter panel is showing only applicable colleges and not all colleges) - Sangita - What exactly is being updated and why? Do we need to complete this at this time?
Priorities
Slalom deep dive retention and graduation due by June 20 - Sangita
Slalom deliverables all due by July 5th - Sangita
Slalom access - due by July 5th - Jay
Work on standardizing metric names - Sangita
Compile list of items to finish from Phase 1 - Sangita/Shruti
**STOP working on Phase 1 items until Slalom deliverables are complete.**
6/7/2023 Meeting Agenda and Notes
Jira epics added from last meeting. Done. Sarah
Slalom update - Introductory meeting on calendar for June 13. Date for workshop is TBD. Sarah
Review metrics for phase 2 and phase 3, see Project Decisions for 5/31.
Deliverables for Slalom - Status - Due ___ - Shruti/Sangita
Determine maximum 10 metrics for Slalom to work with
Determine which data sources these metrics come from, cannot exceed 5 data sources
Data refresh schedule for Slalom
Schedule to update data refreshes, matrix to be created - Status 50% - Due first pass on 6/14 - Sangita for phase 1. VG suggested we address phase 2 and 3 data refreshes into the matrix. Sangita will add the metrics for phase 2 and 3 and review what she has done for next week.
Do we need to review Research metrics from phase 1 (any progress)? No progress, Jay said data set is almost complete. Sangita will follow up with Dina on Friday. We don’t want to miss the chance to make changes or suggestions. Jay suggested Sangita join the next Sprint Review session tomorrow.
Review updates to dashboard - Sangita/Akshay - Same color for hover color and gray for buttons with beige for hover color.Open discussion
Faculty Awards, Fellowships and Memberships - Faculty Awards done once a calendar year, this should remain once a year. This isn’t refreshed more than annually, it still needs to be in the same place as other Phase 2 metrics so that users can see data in the same format as the other metrics in this list. Faculty awards do have goals. These need to show up on phase 3 College Scorecards.
5/31/2023 College Accountability Phase 2 - Status Meeting Agenda and Notes
Show Jira plan and CA board with items moved to phase 2. Done
Update on Slalom contract - Sarah Thomas
Deliverables for Slalom - Still in progress
Determine maximum 10 metrics for Slalom to work with
Determine which data sources these metrics come from, cannot exceed 5 data sources
Determine which systems that Slalom consultants will need access to
Determine who are the SMEs for these metrics and data sources
Set up for Slalom (netid, global protect, vpn, and access to systems) - Need someone to coordinate - Jay volunteered for this.
Review first draft of schedule that Sangita has set up. This may not be complete, but it will give her an opportunity to ask questions and get feedback. Still in progress.
Sarah to add the following tasks to Jira (groups approval). Reviewed with meeting attendees and assignments made.
Slalom information set up (Shruti)
Slalom access (Jay)
Slalom workshop scheduling on Teams Sarah Thomas Meeting invitation sent by Slalom.
Data Model Analysis and Design (Sangita)
Data Model Implementation (TBD)
Metrics to include design of report and SQL for data pull (Sangita/Hennadii/Xiaoying) for 5 Year Trends - this will be for all metrics that we included for Phase 1 - ACTUALLY NO, We reviewed a list of metrics that should be included. See Project Decisions for 5/31.
Website design changes (Shruti)
Website modifications (Chirag)
Proposed Timeline to review - Not ready to review
Prepare for Slalom Workshop (June 12- June 30)
Slalom Workshop - (July 10 - 24)
Analysis and internal assessment of Slalom Design (July 24 - Aug 4)
Development of Data Model (Aug 7 - Aug 25)
Design and development of Point-In-Time data pulls and dashboard design (Aug 28 - Sept 15)
Website modifications (Sept 18 - 22)
QA and approval of Dashboards (Sept 25 - 29)
Go Live for Point-In-Time Dashboards (Oct 2)
...