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Attendees: Sarah Thomas Valeria Garcia Shruti Kumar Sangita Singh Hennadii Balashov Xiaoying Liu Jayakumar Unnikrishnan Chirag Jain
Discussion
We need to anticipate other resource needs ahead of time
Requested that we use a RACI for roles and responsibilities
We can have our 2023 CA Phase 2 Project Dashboard Confluence page link to our College Accountability Teams meeting channel.
All project decisions will be recorded in Confluence.
Jay and Valeria both suggested that we need to develop more ways to communicate these dashboards out to the user community.
Jay suggested that he thought it would be preferable if persons did not supply us data via an excel spreadsheet. Instead, we should have direct access to the data and pull the data via an API or SQL pull. Sarah replied that although this is a good idea, it will require more work to write and maintain the data pulls and we still may need the data owner to validate the data.
We need to hold persons who supply data accountable for providing clean data.
We need to send out communication to persons we need data from ahead of time.
If the data is part of the Strategic Plan Metrics, then we should use these data sources.
When we have the College Review processes defined, then we should let people know that we will be asking for data soon. Sangita thought a broad announcement would be good. Jay thought an announcement with email would be good. Valeria said that meetings are not always useful because people do not attend and would prefer to send an email announcement.
Action Items