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Process Documentation

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titleAAUDE Requests: Intake and tracking processes. (Brisey, Sarah)
  1. Go through all emails in AAUDE Support In Box

  2. Create a Jira epic for each new request. Project plan: https://usfjira.atlassian.net/jira/plans/87/scenarios/92/timeline?vid=366

    1. Create issue on the ODSAIS project with the AAUDE component.

    2. Fill out the Start date field with the date that request/email was received.

    3. Add all the details received with the request on the Description field.

    4. If known from the request information, add Due date, otherwise this will need to be added when the issue is triaged by the core team.

    5. Add the AD-Hoc component for a one time requests.

    6. Add the Recurring component, for recurring issues.

    7. All issues with the AAUDE component will show on the project plan: Project plan: https://usfjira.atlassian.net/jira/plans/87/scenarios/92/timeline?vid=366

  3. When issue is triaged by the core team, change issue status to: Ready.

  4. When a team member is actively working on the issue, move to Analysis or Development, as required.

  5. If the core team decides that the request will not be completed, move the issue to Done and add the NOT DOING component.

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titlePost AAUDE Meetings (Brisey)
  1. Update AAUDE Jira Plan with new epics moved to Not Doing, Doing Recurring, Doing Ad Hoc.

  2. Refer to AAUDE Jira Plan that has newly completed items and move them from their current folder of To Do, Doing Recurring, Doing Ad Hoc into the Submission Done folder.

  3. Update the Jira board, moving any completed epic to Done.

AAUDE Project Plan - Used for intake and tracking the complete lifecycle of all requests.

AAUDE Jira Board

AAUDE Box Folder

AAUDE Request Spreadsheet (DO NOT USE)AAUDE Jira Board

Agreement and Security Documents

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