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Location

\\hscetl\ExamSoft

 

The folder also has the following sub-folders:

    • Archive - Contains the Course Exams Mapping files that have been loaded to the database in the past.
    • Required file format - Contains the template file 'CourseExamsMapping.xls'. Please use it to generate any files that need to be loaded to the database as it contains the necessary columns in the correct order.
    • Error_Logs - contains the following two files:

      EXMS_Incorrect_Exams.csv - This file has a list of Exams that cannot be found in the Educational Data Warehouse.

      EXMS_Incorrect_Students.csv - This file has a list of Students that cannot be found in the Educational Data Warehouse.

 

Rules for Data

  1. All columns in the template file are required.
  2. Must have a valid Exam and Posting ID which can be found within Examsoft.
  3. Multiple rows per Exam ID are allowed with different Posting IDs.
  4. Must have a valid U-Number for a USF Health Student.
  5. Must have a valid term code available in Health Banner.
    1. Example format: 201707
    2. The first 4 digits are the year during which the term begins.
  6. Must have a valid Course Abbreviation and Course Number available in Health Banner.
  7. Sequence numbers are used to identify the order the exams were administered or types of exams
    1. 1-4
    2. 20-23:Reserved for Anatomy Practical Exams
    3. 30 and 31: EBCR Exams
    4. 75: Remediation exams that may cover more than 1 original exam topic
  8. Columns must be in the order indicated on the 'CourseExamsMapping.xls'

New File Loading Process

Follow these steps to add a new Exam to be loaded into the Educational Data Warehouse:

Data Correction and Loading Process

Note

You will be notified if there are any source data errors while loading the file(s). The email will mention the location and file name of the error log.

Follow these steps to provide a corrected mapping file for loading the Examsoft exams to the database:

  1. Go to the folder location.
  2. Locate the error log file name mentioned in the email.
  3. For Incorrect Students,
  4. For Incorrect Exams,

Load Schedule

It is important that the Excel files be closed and not open for editing before the load process begins. When the data load begins if the file is open then the process will error out.The load is expected to happen XXXXXXXXXX.

Examsoft Tests that are used for 2 courses

BMS 6640 and BMS 6816

BMS 6640 and BMS 6206

At this time we are unsure what to do with these courses.

 

 

Additional Information that may need to be moved to inside the body:

The above shared drive folder has the following files:

CourseExamsMapping.xls - This file has multiple uses.  It is used to map the Examsoft test name to the Banner course number.  It is also used to determine which Examsoft exams need to be used to look up student scores.

EXMS_Incorrect_Exams.csv - This file has a list of Exams that cannot be found in the Educational Data Warehouse.

EXMS_Incorrect_Students.csv - This file has a list of Students that cannot be found in the Educational Data Warehouse.

 

 

Examsoft API required fields:

Educational Data Warehouse required fields

COURSEABBR,COURSENUM ,SEQ,TERM

COURSEABBR, COURSENUM are used to tie the courses to the actual Banner courses, 

SEQ and TERM are used to list the exact course sequence and the term the ExamSoft coure is taken.

 

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