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Location

\\hscetl\ExamSoft

The folder also has the following sub-folders:

    • Archive - Contains the Course Exams Mapping files that have been loaded to the database in the past.
    • Error_Logs - contains the following two files:
      • EXMS_Incorrect_Exams.csv - Contains invalid exams IDs in the file when data was last available.
      • EXMS_Incorrect_Students.csv - Contains U-number records which don't match any Health Banner students in the file when data was last loaded.
    • Required file format - Contains the template file 'CourseExamsMapping.xls'. Please use it to generate any files that need to be loaded to the database as it contains the necessary columns in the correct order.

Rules for Data

  1. All columns in the template file are required.
  2. Must have a valid Exam and Posting ID which can be found within Examsoft.
  3. Multiple rows per Exam ID are allowed with different Posting IDs.
  4. Must have a valid U-Number for a USF Health Student.
  5. Must have a valid term code available in Health Banner.
    1. Example format: 201707
    2. The first 4 digits are the year during which the term begins.
  6. Must have a valid Course Abbreviation and Course Number available in Health Banner.
  7. Sequence numbers are used to identify the order the exams were administered or types of exams
    1. 1-4: Course Exams
    2. 20-23:Reserved for Anatomy Practical Exams
    3. 30 and 31: EBCR Exams
    4. 75: Remediation exams that may cover more than 1 original exam topic
  8. Columns must be in the order indicated on the 'CourseExamsMapping.xls'
  9. Exams with multiple banner courses (Course 1) need to be listed on both of the tabs.  The second tab allows the Banner Course mapping to occur at the individual question level.

New File Loading Process

Follow these steps to add a new Exam to be loaded into the Educational Data Warehouse:

  1. Go to the folder location.
  2. Open the CourseExamsMapping.xls file.
  3. Add a new row for each exam you would like loaded with all required fields.
  4. Save and close the file.

Data Correction and Loading Process

Note

You will be notified if there are any source data errors while loading the file(s). The email will mention the location and file name of the error log.

Follow these steps to provide a corrected mapping file for loading the Examsoft exams to the database:

  1. Go to the folder location.
  2. Locate the error log file name mentioned in the email.
  3. For Incorrect Students,
  4. For Incorrect Exams,

Load Schedule

It is important that the Excel files be closed and not open for editing before the load process begins. When the data load begins if the file is open then the process will error out.The load is expected to happen XXXXXXXXXX.

Examsoft Tests that are used for 2 courses (Course 1)

The exams that are have multiple courses for a singular exam (course 1) need to be listed on 2 separate tabs.  The first tab (Exams) is used to pull in the student scores for the singular exam from Examsoft.  The second tab (2_Exams_Per_Banner_Course) is almost a duplicate of the first tab, except it allows the ability to split a course into separate banner courses based on the description of the individual question (MS or CA).  If there is ever a change in those descriptor fields, or new descriptors need to be added it will require a change in the process that loads the Examsoft data.  The exams that have multiple courses need to be listed on both tabs.

 

 

 

  • jrussel1: We need to clean up this page still.

 

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