Project Status
Need to wrap up a few items from Phase 1 and possibly move them into Phase 2. NEEDS REVIEW
Phase 2 - Analysis and Planning ON TRACK
Project Decisions (date and decision and who decided, most recent on top)
None at this time.
Project Risks (most recent on top)
Resources for web development may not be available when we need him (Chirag)
Unknown deliverable date for point-in-time reports and college scorecards.
Meeting Notes and Action Items (most recent on top)
5/24/2023 College Accountabilty Phase 2 - Status Meeting Agenda/Notes
Review status of open items from Phase 1 and move all items not completed to Phase 2. https://usfjira.atlassian.net/l/cp/mhLpYtcP
Review Scope, Deliverables and Timeline from Phase 2 Kick Off Meetings to get input or feedback from Valeria Garcia . https://usfjira.atlassian.net/l/cp/bieiqEda
Status of analysis for Slalom Consulting engagement Shruti Kumar and Sangita Singh
How far are we on determining metrics and preparing for Slalom; Shruti said we need the schedule before we can progress on completing the data preparation for Slalom. Week of June 5th - 16th, team will prepare.
Questions on metrics definitions, etc.
Update on Slalom Consulting engagement Sarah Thomas
Faculty Productivity Metric (placeholder) Jayakumar Unnikrishnan Shruti Kumar
This is made up of many parts including Citation Impact, Faculty Awards, Percent of publications with international coauthors from outside USF, Percent of publications with national coauthors from outside USF, etc. We don’t have Citation Impact at College level. This is not a metric, but a grouping of metrics.
Internship report - Add slicer by student level
If we can add this as a slicer, it would be very helpful for Career Services. BOG is looking at internships as part of the HIPS. Now this combines UG and GRAD, do you want this separated? Valeria said yes.
Open Discussion
We need to determine a schedule for updating reports/dashboards. Data will be updated at different times during the year. Do we want to keep the old schedule of updating PPA and College Review or do we want to set up a schedule to refresh data when it is available. Valeria said that we do not need to replicate the timelines for the old College Reviews and PPA. We need to think about the user when we make data update decisions. It needs to be as navigable as possible for the user. Sangita said, for example, Research data should be updated monthly. The user/stakeholder will need to be not only colleges, but the Provost leadership as well. We will need a schedule for snapshot updates for stakeholders. We will also need to let them know when the data was last updated (for each piece of data). Use a rule of thumb or when the data is most stable. Need to discuss the subset of benchmark groups, like student success metrics would be updated at the preliminary benchmark time period. We will need to document these decisions. Jay suggested to create a matrix for each metric with dates on when it is available, when it will be displayed on the dashboard, when will the BOG need this date, etc. (Jay feel free to correct). Sangita is working on a matrix already. She also needs to know when this data is refreshed for historical trends and for point-in-time. Sarah to create an epic to create a schedule. Shruti wants to show and discuss next meeting this schedule.
5/11/2023 - Kick Off Meeting
See link to meeting notes on project dashboard.