2023 IPEDS Project Status

Attendees

Xiaoying Liu , Shruti Kumar , Kevin Meleedy , Chirag Jain , Brisey Lopez Bello

Agenda

1. Project description, Roles and responsibilities.

2. 2023 Project Structure, planning and tracking. (Jira, Confluence)

3. Stakeholder management. – External dependencies. (IT, Libraries, Finance, Admissions)

4. Internal communication, project status.

5. Registration cycle UPDATES.

6. Changes for the 2023 cycle (if any).

Discussion

1. Project description, Roles and responsibilities.

   1. Roles and Responsibilities.

      1. Xiaoying - SME

      2. Shruti - Product Owner

      3. Kevin - BA

      4. Chirag - Data owner for Human Resources survey

      5. Brisey - PM.

      6. Admissions, Finance and Libraries

2. 2023 Project Structure, planning and tracking. (Jira, Confluence)

   1. Project plan in Jira. - Brisey will create.

      1. Four initiatives - One for each submission.

      2. Epics for each of the surveys.

      3. Recommending this year one initiative for Project documentation or to add stories under the respective surveys to track BA work.

3. Stakeholder management. – External dependencies. (IT, Libraries, Finance, Admissions)

   1. This year we’ve included Chirag since the beginning of the project. We will have him join during the Spring submission as well. -

   2. Reach out to each unit at the beginning of the cycle (some sort of external kick off) and then follow ups as needed.

   3. What are the dependencies from IT? Which specific Surveys?

4. Internal communication, project status.

   1. Bi-weekly meetings.

   2. Final review meetings one week prior to the submission date. View calendar here: https://usf.app.box.com/folder/201096367759  

   3. Meeting minutes in Confluence.

   4. Emails as needed.

   5. Project status in Jira/Confluence.

5. Registration cycle UPDATES.

6. Changes for the 2023 cycle (if any).

Action items

1. Create Project Plan in Jira. - Brisey, 08.08.2023