2023-2024 IPEDS Project Status

Action items check.

Registration cycle status.

Updates on Project Plan and Confluence reports.

Quick check- Documentation in Confluence, initial feedback.

Action items check.

Registration cycle status.

Updates on Project Plan and Confluence reports.

Quick check- Documentation in Confluence, initial feedback.

Create Project Plan in Jira. - Brisey, 08.15.2023

Setup bi-weekly meetings and final review meetings. - Brisey. - 08.15.2023

Reach out to Valeria regarding Registration link. - Brisey, 08.09.2023

Review changes for upcoming cycle to further discuss with the team and communicate to IT. - Xiaoying, Chirag. 08.15.2023

Project description, Roles and responsibilities.

2023 Project Structure, planning and tracking. (Jira, Confluence)

Stakeholder management. – External dependencies. (IT, Libraries, Finance, Admissions)

Internal communication, project status.

Registration cycle UPDATES.

Changes for the 2023 cycle (if any).

Project description, Roles and responsibilities.

1. Roles and Responsibilities.

   1. Xiaoying - SME

   2. Shruti - Product Owner

   3. Valeria - Key Holder

   4. Kevin - BA

   5. Chirag - Data owner for Human Resources survey

   6. Brisey - PM

   7. IT, Admissions, Financial Aid, Finance and Libraries

2023 Project Structure, planning and tracking. (Jira, Confluence)

1. Project plan in Jira. - Brisey will create.

   1. Four initiatives - One for each submission.

   2. Epics for each of the surveys.

   3. Recommending this year one initiative for Project documentation or to add stories under the respective surveys to track BA work.

      1. Create stories under the survey.

      2. Create the external surveys on the EDR board and link them to the ones in our plan.

Stakeholder management. – External dependencies. (IT, Libraries, Finance, Admissions)

1. This year we’ve included Chirag since the beginning of the project. We will have him join during the Spring submission as well. - Start, Follow up and Final Review meeting.

2. Reach out to each unit at the beginning of the cycle (some sort of external kick off) and then follow ups as needed.

   1. Kevin will manage those from the EDR perspective as well.

3. What are the dependencies from IT? Which specific Surveys?

   1. For most of the surveys we have dependencies on IT with the exception of Institutional Characteristics.

   2. Chirag pulls the HR data from Gems. - No dependencies from IT.

Internal communication, project status.

1. Bi-weekly meetings.

2. Final review meetings one week prior to the submission date. View calendar here: https://usf.app.box.com/folder/201096367759  

3. Meeting minutes in Confluence.

4. Emails as needed.

5. Project status in Jira/Confluence.

6. Confirmed by Kevin- Box is completely up to date for the new cycle. https://usf.app.box.com/folder/201096367759

Registration cycle UPDATES.

1. Xiaoying will start the work as soon as Valeria sends the Registration link. - Second Wednesday of August. - Brisey to email Valeria regarding the link.

2. Registration deadline is Aug 30th, schedule final review meeting on Aug 28th.

Changes for the 2023 cycle (if any).

1. Xiaoying will review the changes, and we will discuss later. https://usf.app.box.com/file/1276051599925

2. Chirag to review as well in case there are changes regarding the HR survey.

3. Xiaoying to communicate changes to IT. - We will follow up on this during our next meeting.

Create Project Plan in Jira. - Brisey, 08.15.2023

Setup bi-weekly meetings and final review meetings. - Brisey. - 08.15.2023

Reach out to Valeria regarding Registration link. - Brisey, 08.09.2023

Review changes for upcoming cycle to further discuss with the team and communicate to IT. - Xiaoying, Chirag. 08.15.2023