PhD Registration

Created by tgreer



Mandatory First-Day Attendance Policy  

All students are required to attend class the first day a class meets, for both online and on-campus courses.  Students unable to attend must contact the instructor prior to the first day to ensure they are not dropped from the course  This policy is not applicable to courses in the following categories: Educational Outreach, FEEDS Program, Community Experiential Learning (CEL), Cooperative Education Training, and courses that do not have regularly scheduled meeting days/times (such as, directed reading/research or study, individual research, thesis, dissertation, internship, practica, etc.). Students are responsible for dropping undesired courses in these categories by the 5th day of classes to avoid fee liability and academic penalty (See USF Regulation – Registration - 4.0101)


Instructions for Registration by Student Categories

 State of Florida Employees

Visit State of Florida Employee Tuition Waivers for information related to tuition waivers.

 USF Employees

The USF Employee Tuition Program covers up to six credit hours per semester. For more information, visit the USF Human Resources webpage on USF Employee Tuition Program.

To register for courses via the USF Employee Tuition Program

  1. Select course from COPH schedule or web course schedule. Students interested in campus and online courses will use the traditional reference number.

  2. Login to the OASIS system to view current course offerings and registration requirements. Note that some courses may require permits from the college for registration (Please see Contract and Registration Holds below).  Students should meet with their Faculty Advisor(s) about course selections.
    OASIS: You must access via MyUSF.
    Schedule Search 
    USF Course Inventory System (course descriptions)

  3. Contract courses and permits paperwork are due by specified college deadlines for processing.

  4. Tuition Payment: In lieu of tuition payment, complete and submit the original signed USF Employee Tuition form to USF Cashier’s Office by the specified tuition deadline.

Send completed USF Employee Tuition form to:
Cashier’s Office, University of South Florida
4202 E. Fowler Avenue, ADM 147
Tampa, FL 33620-5800

Make a copy of the completed form for your records.

USF Employees are still responsible to pay any additional fees associated with registration.  USF Employees are required to pay the Off-Campus fee for all COPH online courses. To verify what is owed, students can log into OASIS and pay online.

Who is a USF Employee? How can I learn more?

USF Human Resources Webpage on USF Employee Tuition Program.

Note: University of South Florida employees are not considered State of Florida employees.

For any questions related to the USF Employee Tuition Program, please contact USF Human Resources at 813-974-2970.


 Academic Common Market Students

The Academic Common Market (ACM) is a tuition-savings program for full-time college students in the 16 Southern Regional Education Board (SREB) member states who want to pursue degrees in fields that are not offered by their in-state institutions. These students enroll full-time in out-of-state universities that offer the specialized degree programs, and they pay only the in-state tuition rates.

For information on the Academic Common Market see the Southern Regional Education Board Academic Common Market web site.


 Traditional Students

USF Registration Information

USF Regulation USF4‐0101

To register for courses as a Traditional Student

  1. Select course from COPH schedule or web course schedule. Students interested in campus and online courses will use the traditional reference number.

  2. Login to the OASIS system to view current course offerings and registration requirements. Note that some courses may require permits from the college for registration (Please see Contract and Registration Holds below).  Students should meet with their Faculty Advisor(s) about course selections.
    OASIS: You must access via MyUSF.
    Schedule Search 
    USF Course Inventory System (course descriptions)

  3. Contract courses and permits paperwork are due by specified college deadlines for processing.

  4. Register for courses through Oasis.

  

 General Registration Procedures

 Contracts and Registration Holds

Below is a list of the College of Public Health contract courses required for a variety of academic programs.


Human Research Protections Requirement

All students registering for these contract courses are required to have a current Human Research Protections certificate on file with the USF Division of Research Integrity and Compliance. The Human Research Protections courses are online and take about 2 hours to complete; students taking these courses in multiple semesters will be required to complete a continuing education course when their certificate is out of date. Please reference the following  links for additional information on how to register for a CITI account and USF Human Subject Protection Education CITI course requirements.


Please be aware that ALL contract courses require a permit prior to registration. 
   
Contract Course Permits Through Archivum: Contract course permits must be submitted via Archivum (view instructions) for these courses:

  • Independent Study (PHC 6907) : 1-6 credits (S / U Grade Only)
  • Directed Research (PHC 7910) : 1-19 credits (S / U Grade Only)
  • Specialized Study (PHC 7908) : 1-9 credits (S / U Grade Only)

Once a permit is issued, you will be notified via Archivum or directly from an ASA staff member via your USF email account.

 Late Registration

For USF policy please refer to the USF Catalog.

This procedure replaces the normal OASIS registration. Students do not need to register again in OASIS. Please see our staff to assist you. Petitions submitted will take 2-3 weeks to process before a change in the OASIS system is noted.

 Add a Course

For USF policy on Adding a Course, please refer to the USF Catalog. See USF Academic Standards and Grades Policy for more information.

After a student has completed his/her registration on the date assigned, he/she may add a course(s) during the drop/add week (i.e. through the fifth day of classes) through the OASIS system.  Courses may be added with instructor approval and verification up to the last day to withdraw without academic penalty.  See Academic Calendar for deadlines.  Courses may not be added after the deadline to withdraw without academic penalty or retroactively except in cases of University Administrative error.

To petition to add a course after add/drop week the form required for this action is a USF Graduate Petition. Late add petitions received after the first 10 weeks will require a personal statement. Form should be completed and sent to cophdoctoral@usf.edu  for final signature and processing. Petitions submitted will take 2-3 weeks to process before a change in the OASIS system is noted. 

 Drop a Course, Withdraw, and Fee Adjustment

Drop a Course

For USF policy on Dropping a Course please refer to the USF Catalog. See USF Academic Standards and Grades Policy for more information.

You can drop a course in the OASIS system up to the final add/drop date.  After the final drop date the form required for this action is a USF Graduate Petition. Form should be completed and sent to cophdoctoral@usf.edu  for final signature and processing.   Petitions submitted will take 2-3 weeks to process before a change in the OASIS system is noted.


Withdrawal from Course Registration
For USF policy on Withdrawal, please refer to the USF Catalog. See USF Academic Standards and Grades Policy for more information.


Fee Adjustment Options
For USF policy please refer to the USF Catalog.

The form required for this action is a Fee Adjustment Form. Please send this form directly to the Registrar's Office for processing. If you have additional questions please contact the Doctoral Training Office at cophdoctoral@usf.edu.

 Exchange a Course

The form required for this action is a USF Graduate Petition. Student must check off even exchange and write in the course that is being dropped and the course that is being added. Form should be completed and sent to cophdoctoral@usf.edu  for final signature and processing.. Petitions submitted will take 2-3 weeks to process before a change in the OASIS system is noted.

 Auditing Privileges and Fees

For USF Auditing policies, please refer to the USF Catalog.

The form required for this action is a Course Audit Form. Please send signed form to COPH Academic and Student Affairs cophpermits@usf.edu for date stamp and processing


Still have questions? Contact the Doctoral Training Office at cophdoctoral@usf.edu .

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