Tampa Instructions

Students in the SELECT (LVHN) program who rotate at one of the Tampa campus sites must email the onboarding coordinator, Cathy Waters at cwaters2@usf.edu at least 8 weeks before the start of the Tampa elective (with the following information) to ensure that all appropriate hospital credentials are in place.

• Name of elective

• Site of elective

• Dates of elective
  
  

LVHN Instructions

Students in the Core (Tampa) program who rotate at one of the LVHN campus sites should do the following:

1. For housing requests, visit https://www.jotform.com/build/223343259814154

2. Criminal Clearances (use employment category – not volunteer):

   1. PA Criminal History Report (PATCH) https://epatch.pa.gov/home 
      Click on “submit a New Record Check”. *Please note that this and ALL reports should be mailed to you directly.

   2. Child Abuse History Clearance (CHAC) https://www.compass.state.pa.us/cwis/public/home
      Click on “Create an individual account” to start. *Please choose the following option: “individual 14 years of age or older …”

   3. FBI Fingerprinting (PA Dept. of Human Services). Enroll in PA’s 3rd party website- IDENTOGO: http://uenroll.identogo.com/
      Service Code is: 1KG756 “Employee >= 14 years contact with children”

3. AAMC Immunization Record – Please include mandatory Covid -initial vaccination series and Hep B Titer, and also a TB test and seasonal Flu vaccine for the current year.

4. Site Orientation Modules: https://www.lvhn.org/network-wide-orientation-modules# (nothing to submit)

5. Acknowledgement of Confidentiality Corporate Compliance Education (lvhn.org)

All items can be emailed to: MedicalStudents@lvhn.org approximately two-weeks before rotation begins.

Drop/Add opens 4/8/25

1. Drop/Add requests must be submitted at least 30 days in advance of the rotation.

   • Drop/Add requests are reviewed by the student’s career advisor, the coordinator for the course that is being dropped, and the coordinator for the course that is being added.

   • Requests that are submitted fewer than 30 days in advance must include a rationale and must be approved by the Associate Dean for Student Affairs. Late drop/add requests are only approved in extenuating circumstances, and only if there is still space in the requested elective and time for the course coordinator to arrange a rotation schedule.

   • A request to drop a course 5 days or fewer in advance of the start of the rotation period will only be approved under extraordinary circumstances, and a request to add a course 5 days or fewer in advance of the start of the rotation period will be denied.

2. Log into Archivum at https://usf.appiancloud.com.

   • Click My Actions & Tasks

   • Click Submit Drop Add Request

   • Select your track 

   • Scroll down to view your Eligible Courses to Drop. Click the plus sign (+) to the left of the course. If you make a mistake, you can click the red (x) to the right of the course.

   • Scroll down to Eligible Courses to Add

   • Select the Period. 

   • Begin typing the desired course in the Course field

   • (Optional) Select a Site

   • Find your course and click the plus sign (+) to the left

   • Click Submit

3. To view your completed requests in Archivum

   • Click Academic Profile

   • Click 4^th Year Scheduling

   • Scroll down to view and click the magnifying glass for more information on individual requests.

4. Even though you have submitted a request, it is not approved until you receive an email from the Office of Registrar. Your schedule will not be changed until then. Your advisor and the course coordinator must both approve your request, then I will review your schedule and make changes as appropriate. Please make sure to review the requirements for the fourth year (Graduation and Track Requirements) to make sure your new schedule will be in compliance. When reviewing drop/add requests, I will take your entire schedule into consideration. For example, you will not be permitted to drop a required course unless you have submitted a request to add it in a different period. You may also view the Fourth Year Academic Calendar to determine the dates for each period.
   Drop/add closes 01/31/26.

5. Electives Open/Closed Report - Please refer to this report when looking for courses that might have availability. This report will be updated on a weekly basis and does not reflect any pending requests still in the system. This report is meant to serve as a guideline.

   
   
   

Course Key

See Course Key for a definition of sites.

Calendar