COHORTS at USF

A cohort is a specific group of students established for tracking and reporting. USF currently utilizes the baseline Banner cohort functionality for this purpose.

Some of the student populations that USF tracks currently, or will track in the future, include:

USF BANNER COHORT NAMING CONVENTION

The Banner cohort name is a 10 character name with the first 6 characters being a description of the population the cohort represents, followed by a 2 number year and a 2 number term:

_	_	_	_	_	_	_	_	_	_
Description (6)						Year (2)		Term (2)

Notes:  

The changes in Banner will affect Archivum Insights and Finish in Four (FIF) cohorts.
All changes will be clearly communicated to stakeholders and power-users by ODS.  
The overview of BOG Submissions Workflow is HERE; this document provides estimated timelines of file submissions and reporting.

**USF Cohorts Currently Available in Banner and Archivum Insights:**

SRKALL1108 - SRKALL2008

FTICFT1108  - FTICFT2008

FTIC4Y1108 - FTIC4Y2008

FTICRT1108 - FTICRT2008

ARCHIVUM

USF has recently created a Case Management System (ARCHIVUM) to assist advisors in working with student populations to promote persistence and student success. At time of implementation, USF had been identifying and maintaining cohort populations externally to the Student Information System (SIS) – Banner. As an initial step, a student population was extracted from the external system (SIDS Database) and a cohort was defined in Banner and associated to students. This was prior to all criteria being ironed out and as a result, some of the assignments are incorrect. This was a stopgap measure due to time limitations and the purpose of this project is to redefine student cohorts in Banner and establish business process for maintenance. The cohorts will be used, not only for Case Management, but also for reporting purposes.