Report Description

The Travel - Pending Status Travel Requests Report displays data fields that relate to current status of Travel Request Reports with four tabs: Pending Status Travel Requests Summary , Details, Last Action Details, and Last Send Back Details. This dashboard is retrieving Archivum data for Travel and College Departments on a daily basis so they can review, track, and process travel requests.

This report only shows data where the TR Travel Status Category = "Pending". This represents TRs that have not yet been approved.

Travel - Pending Status Travel Requests Summary

Filters

Traveler College Name

Name of College associated with person traveling.

Traveler Global Department Name

Global Department name associated with person listed as the traveler.

Traveler Name

First and last name of traveler.

Travel Request Status

The date the travel request report was created.

Expense Report Created Day

The date the travel expense report was created.

Travel End Day

The date in which a travel trip ends.

Visualization

Travel Request by Status

Pie chart that displays the number of travel request reports in each status.

Drillable - The pie also allows you to drill to display count of travel request reports for Traveler College Name and Traveler Global Department Name separately.

Number of Expense Reports per Day Range for Last Status

Bar chart that displays the number of expenses per each range. Ranges are broken down as follows: 7 days or less, 8 to 29 days, 30 to 59 days, 60 to 89 days, and 90 days or greater.

Number of Expense Reports

The number of expense reports.

Number Sent Back

Number of expense reports that had a send back at any point in time.

TRs by College and Department

Heat Map that displays the number of TRs by College and Department.

Drillable - The Heat Map also allows you to drill to display count of TRs by College and Department.

Details

Status

Current status of travel expense report: Canceled, Deleted, Deletion in Progress, Fiscal Review, Paid, Prepay Auditor, Request Approved, Submission in Progress, Supervisor Review

Days Since Last Action

Number of days that an expense report has been in a particular status.

Submitted Days Before Travel

The difference between the begin date of travel and the creation date of the travel request.

Archivum TR Number

Travel request number created by the Archivum database.

Traveler Name

First and last name of traveler.

Travel Title

Travel title entered by traveler for travel request and expense report.

Traveler Global Department Name

Global Department name associated with person listed as the traveler.

Traveler College Name

Name of College associated with person traveling.

TR Total Amount

Total dollar amount for a travel request report.

Expense Report Number

Expense report number per the Travel department.

FAST TAR

A six digit numeric code to determine FAST Department. The default is for all codes to be selected; individual or multiple codes may be selected.

Data Refreshed On

Data in this report is not live, but refreshed once daily. The date and time on the bottom right of the report displays when it was refreshed from Archivum. The refresh is scheduled to occur between 7:00 and 7:45 am each morning.

Disclaimer

This report displays values as the are currently in Archivum. Those values are subject to change over time. Unauthorized use of this report is prohibited. If you log on to this computer system, you acknowledge your awareness of and concurrence with the University of South Florida policies. The University will prosecute violators to the full extent of the law.

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