Archivum Guest ID User Guide

Overview 

The Archivum Guest ID feature allows USF Faculty and Staff to submit a request for any University guest that may need access to USF services such as NetID login, email account, shared drives, ID card, etc. Archivum Guest ID replaces the existing VIP process and Health Sponsored Accounts. Please contact it-security@usf.edu for additional questions or concerns about the new process. 

Submitting a Guest ID Request 

  1. Log into my.usf.edu

  2. Click Business Systems (see image below)

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  3. Click Archivum (see image above)
  4. Click Faculty Portal or Staff Portal: (see image below)
    1. Faculty Portal 
    2. Staff Portal 

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  5. Click Request Guest Account (see image below)

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  6. Fill out the sections: (see image below)
    1. Guest Information
    2. Account Request Information 
    3. Primary Global Department as applicable

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  7. Click Submit

The Guest ID request will be sent to the sponsors listed for your global department for approval. If you have any concerns about the sponsors for your global department, please contact it-security@usf.edu

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Reviewing a Guest ID Request for Approval

Sponsors will be notified to review a Guest ID request, once it has been submitted by a Requestor. This review request notification can be accessed via email, or via the Task section from the Archivum Home page. 

To review a Guest ID Request for Approval in Archivum: 

  1. Click the appropriate Guest ID Sponsor Review task (see image below)

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  2. Click Accept (see image below)

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  3. Click Approve (see image below)

    To deny a request: Enter the reason for the denial and click Deny.


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Renewal of Guest ID Accounts

Renewal requests will be sent to the applicable Approver/Sponsor one (1) month prior to a guest user's account expiration and they will be notified of the renewal request via email. Requests are also accessible via the Task section on the Archivum Home page. 

  1. Click the appropriate Guest ID Sponsor Review task (see image below)

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  2. Fill in the Account Renewal Details and click Accept (see image below)

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  3. Click Approve (see below)

    To deny a request: Enter the reason for the denial and click Deny.


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