Outlook - How to Back Up and Restore Outlook Data Files (.pst files)
Overview
The following are instructions on how to be able to locate and back up Outlook Data Files, also known as PST files.
Table of Contents
USF IT does not support the use of these files. If you wish to load any PST/Outlook Data File back into Outlook, please submit a ticket to help@usf.edu for the Email team to discuss archiving options
This is not possible in Outlook on the Web (OWA). The steps below apply to the New Outlook desktop application.
Steps to Back Up Data Files
Open the Outlook app on your desktop.
Under the File tab, click Open & Export.
Select Export then select Get started.
Highlight the folder you wish to back up and select Next.
Mark your preference then select Next.
Select Choose file.
Choose the location on your local device you wish to save the PST file then select OK.
You will be asked to create a password for the file. This is optional. If you choose to enter a password, it will be required when accessing the file in the future.
Verify the destination location then select Export.
The progress of the export will appear under the Export section.
Steps to Restore Back Up Data Files
Open the Outlook app on your desktop.
Under the File tab, click Open & Export.
Select Outlook Data Files then Add file.
Locate the PST file you wish to import into Outlook then select Open.
If you created a password when exporting the PST file, enter is when prompted.
Once completed, you will see the Outlook Data File among your mailboxes.