RECORDS AND REGISTRATION

Student Records Policy at USF

Student Access to Information

Pursuant to the provisions of the Family Educational Rights and Privacy Act (“FERPA”, 20 USC Par. 1232g), 34 CRF Par. 99.1 et seq., Florida Statutes Sub. Par, 228.093 and 240.237 and USF Rule 6C4- 2.0021, Florida Administrative Code, students have the right to:

• ·             Inspect and review their education records.
• ·            Privacy in their education records.
• ·            Challenge the accuracy of their education records.
• ·            Report violations of FERPA to the FERPA Office, Department of Education, 400 Madison Avenue, SW, Washington, D.C. 20202 and/or bring actions in Florida Circuit Court for violations of Rule 6C4-2.001, Florida Administrative Code.

Copies of the University’s student records policy, USF Rule 6C4-2.0021, may be obtained from:

Student Confidentiality

The MCOM Office of Student Affairs adheres to strict policies regarding the release of student information. Students are asked not to release class lists, addresses or phone numbers to individuals outside of MCOM.

Release of Student Information

Students may visit http://www.usf.edu/registrar/resources/privacy.aspx to view and control the level of disclosure permitted relative to Student Directory Information.

The Family Educational Rights and Privacy Act (FERPA) gives students the right to refuse to permit USF to publish or disclose items of Directory Information pertaining to them.

What is disclosure?

Permission to release, or communicate personally identifiable information. Common disclosures include: An enrollment verification to your insurance company; a degree verification to a prospective employer; your name listed in the USF Directory, or Commencement and Honors programs; or your name, address, or telephone number being made available to the public for marketing purposes.

What is Student Directory Information?

Directory Information that USF may provide entities external to the institution includes student name, major field of study, dates of attendance, enrollment status, degrees and awards received or a lack thereof, participation in officially registered activities and sports, and photographic image.

What information is not considered directory information?

Student ID number, Social Security Number, date of birth, citizenship, gender, grades, GPA, email, and other similar items not specifically listed as Directory Information are not disclosed to "non-university officials" without prior written consent of the student.

When should privacy requests be submitted?

To be excluded from the annual printed USF Directory, your request for "Privacy" must be received by the Office of the Registrar on the Tampa campus by the end of the second week of classes each term. No public disclosures will be made until after this deadline. The Office of the Registrar will accept privacy requests throughout the year but assumes no responsibility for disclosures made prior to receipt of the request.

How long does my request last?

Privacy requests will become effective within 48 hours of receipt by the Office of the Registrar and will remain in effect until you provide authorization to the Office of the Registrar requesting removal.

What about inside USF?

Unless you suppress your information through the link below, the following elements will appear in the internal, password protected USF Directory: Name, Student Contact List, USF email address, institutional affiliations (major, work-study location), college, campus, campus phone and campus mail-stop. This online contact list is available to any member of the university community with an active Net ID.

The MCOM Office of the Registrar is subject to and abides by the Privacy Policy of the USF main campus Office of the Registrar.

In addition to these policies, the practice of the MCOM Registrar’s Office is the following:

• ·         The MCOM Registrar typically requires your authorization before releasing enrollment or graduation information to outside parties.
• ·         Regardless of your privacy status on the main campus, the MCOM Registrar will not provide your contact information to anyone outside of the USF Campus unless the release of information is mandated by law, such as requests from the United States Armed Services or court order.

Enrollment in Other Programs

Other than enrollment in a dual degree program, no student may be concurrently enrolled in any other school of the University or in any other institution of learning without the prior approval of the Associate Dean for Undergraduate Medical Education of MCOM. Enrollment in dual degree programs is permitted with approval of the committee overseeing each program involved. Maintenance in that program related to academic performance may be reviewed as appropriate by the APRC.

The Associate Dean for Student Affairs will notify the Office of the Registrar for MCOM of any approval for a student enrolled in any other school of the University or in any other institution of learning.

Damaged/Duplicate Diplomas

MCOM does not provide copies of diplomas. Under circumstances where a diploma has been lost, stolen or damaged, MCOM will supply a replacement diploma for a $10 fee [Florida Statute Sec. 1009.24(12) (r)] to cover costs of production and mailing after receiving a written, signed, notarized letter stating the reason for the request (faxing to 813-974-4619 is acceptable). In the case of a name change, MCOM also will supply a replacement copy upon written request and receipt of the original copy, completed legal name change form, and the $10 fee.