Report Description
The Travel - Potential Duplicate Payments report displays data fields that relate to possible duplicate payments for Travel expense requests, with two tabs: Potential Duplicate Payments and Expense Details. This dashboard is retrieving Archivum data for Travel and College Departments on a daily basis so they can review and track payments of travel expense requests. This report only pulls data for ERs with overlapping travel dates.
Potential Duplicate Payments
Filters
Traveler College Name
Name of College associated with person traveling.
Traveler Name
First and last name of traveler.
Expense Report Status
Current status of travel expense report: Canceled, Deleted, Deletion in Progress, Fiscal Review, Paid, Prepay Auditor, Request Approved, Submission in Progress, Supervisor Review
Overlap Type
Travel overlap dates: full, partial, subset, superset
Expense Difference
The ER total expense difference between two ERs with overlapping travel dates.
Travel Begin Day
The date in which a travel trip begins.
Visualization
Count of Expense Reports
Number of expense reports.
Count of ERs by Overlap Type
Number of ERs with travel dates overlapping by type of overlap.
Count of ERs by College Name
Number of ERs by College Name.
Count of ERs by Traveler Name
Number of ERs by Traveler name.
This report only pulls data for ERs with overlapping travel dates.
Details
Traveler Name
First and last name of traveler.
Travel Begin Day
The date in which a travel trip begins.
Travel End Day
The date in which a travel trip ends.
ER Created Day
The day the travel expense report was created.
Overlap Type
Travel overlap dates: full, partial, subset, superset
Expense ID
This field contains the ID of the Travel Expenses associated with this travel.
Data Type: Number
Traveler Global Department Name
Global Department name associated with person listed as the traveler.
Traveler College Name
Name of College associated with person traveling.
ER Type
Indicates the type of expense report: Mileage/Incidentals Only, Travel Request/Post-Travel Authorization, or Unknown.
Data Type: Text
ER Description
This field is used to provide details on the traveler, travel description, and travel dates for the expense report.
Data Type: Text
Travel Title
Travel title entered by traveler for travel request and expense report.
Travel Description
User-entered description of the travel request or expense report.
Data Type: Text
ER Completed Flag
This flag indicates whether the travel has an expense report completed.
Data Type: Text
Status
Current status of travel expense report: Canceled, Deleted, Deletion in Progress, Fiscal Review, Paid, Prepay Auditor, Request Approved, Submission in Progress, Supervisor Review
Submitter Name
The name of the person submitting the travel request, which may be different than the traveller.
Data Type: Text
Payment Type
Type of payment associated with the travel expense report such as PCard Payment or Traveler Paid - Reimburse.
Data Type - Text.
Data Refreshed On
Data in this report is not live, but refreshed once daily. The date on the bottom right of the report displays the last day the data was refreshed from Archivum.
Disclaimer
This report displays values as the are currently in Archivum. Those values are subject to change over time. Unauthorized use of this report is prohibited. If you log on to this computer system, you acknowledge your awareness of and concurrence with the University of South Florida policies. The University will prosecute violators to the full extent of the law.