The 12-month Enrollment component collects unduplicated student enrollment counts and instructional activity data for an entire 12-month period. Using the instructional activity data reported, a full-time equivalent (FTE) student enrollment at the undergraduate and graduate level is estimated (4-year institutions only). Institutions with Doctor's - professional practice students will also report the FTE enrollment of those students (4-year institutions only). NCES uses the FTE enrollment to produce indicators such as expenses by function per FTE as reported in the IPEDS Data Feedback Report.
- Survey cycle opens and Student Success Research & Analysis (SSRA) downloads survey documentation from IPEDS for the current year Box folder.
- SSRA Data Coordinator brings in data from files Submissions Data Warehouse – SIF Enrollment.
- SSRA Data Coordinator Selects a Cohort – Academic year.
- SSRA executes a 12 month enrollment AppWorx job.
- SSRA creates the 12 Month Unduplicated Count – Level = Graduate and Undergraduate – Gender -Ethnicity.
- SSRA creates the 12 Month Instructional Activity Level = Graduate and Undergraduate – Credit Hour.
- SSRA creates the 12 Month Student FTE – Graduate and Undergraduate – Doctor Professional Practice.
- SSRA Data Coordinator inputs data to IPEDS portal.
- SSRA Data Coordinator verifies survey data using queries.
- SSRA reviews data with USF IPEDS Key-holder (Dr. Valeria Garcia) on changes and updates to the survey.
- SSRA Data Coordinator updates the source documents used to complete the survey to Box
- First lock by USF IPEDS Key-holder
- Save and share a copy of the submitted survey to BOX and USF ODS website.
Submission Year | Reporting Criteria | Comments | Type | |
---|---|---|---|---|
2023-24 | Changes to the IPEDS Data Collection: 2023-24. Part C has been added to collect an unduplicated count of dual enrolled students by race/ethnicity and gender. Part C – Unduplicated Count of Dual Enrolled Students Reporting Reminders: U.S. Nonresident | Reminders | Change | |
2022-23 | The following changes were implemented for the 2022-23 data collection period: The “Nonresident alien” terminology has been changed to “U.S. Nonresident” but should include the same category of students. A question about gender has been added at the end of the Part A to collect information about students for whom gender does not fit the binary gender (Men/Women) categories provided. Institutions should still allocate those students to the Men/Women categories throughout the survey component at this time. There are also new FAQs to help with questions about the new reporting. A part-time column was added for graduate student unduplicated enrollment counts. References to summer term were changed to summer session. FAQ #4 has been removed as it refers to an old change. FAQ #7 on consistent reporting of EF, E12, and OM has been updated for clarification. FAQ on reporting undocumented and DACA students has been updated along with instructions. Changed the existing instructions for r/e reporting in student surveys to include information on reporting Deferred Action for Childhood Arrivals (DACA) and undocumented students Method of reporting aggregate data - Institutions must report aggregate data to the U.S. Department of Education using the NINE categories below. Racial/ethnic designations are requested only for United States citizens, residents, and other eligible non-citizens. Eligible noncitizens include all students who completed high school or a GED equivalency within the United States (including DACA and undocumented students) and who were not on an F-1 non-immigrant student visa at the time of high school graduation. More information about other eligible (for financial aid purposes) non-citizens is available at https://studentaid.gov/understand-aid/eligibility/requirements/non-us-citizens.
For Non-Hispanic/Latino individuals:
In addition, the following categories may be used:
Racial/ethnic descriptions - Racial/ethnic designations as used in this survey do not denote scientific definitions of anthropological origins. The categories are:
Other descriptive categories
New FAQ on reporting DACA/undocumented students In which race/ethnicity category do I report undocumented and Deferred Action for Childhood Arrivals (DACA) students? Undocumented and DACA students who completed high school or a GED equivalency within the United States and who were not on an F-1 non-immigrant student visa at the time of high school graduation are considered eligible non-citizens and their race/ethnicity should be reported using the seven race/ethnicity categories provided:
For Non-Hispanic/Latino individuals:
If a student’s race/ethnicity is unknown, you can include them in the race/ethnicity unknown category. | Change | ||
2022-23 | All institutions must use the July 1 - June 30 reporting period. Report data to accurately reflect the time period corresponding with the IPEDS survey component, even if such reporting is seemingly inconsistent with prior year reporting. | Reminder | ||
2021-22 | New FAQ has been added to clarify reporting of degree/certificate-seeking undergraduates across EF, E12, and OM survey components. | Change | ||
2021-22 | All institutions must use the July 1 - June 30 reporting period. | Reminder | ||
2020-21 | Unduplicated enrollment counts of undergraduate students are collected by gender, attendance status (full-time, part-time), race/ethnicity, first-time (entering), transfer-in (non-first-time entering), continuing/returning, and degree/certificate-seeking statuses. | Change | ||
2020-21 | Unduplicated enrollment counts by distance education status are collected. | Change | ||
2020-21 | All institutions must use the July 1 - June 30 reporting period. | Reminder | ||
2020-21 | Report data to accurately reflect the time period corresponding with the IPEDS survey component, even if such reporting is seemingly inconsistent with prior-year reporting. For example, if a summer term began later than usual due to Coronavirus Pandemic postponements, continue to report using the timeframes as defined in the IPEDS instructions. NCES expects that some data reported during the 2020-21 data collection year will vary from established prior trends due to the impacts of Coronavirus Pandemic. If an error edit is triggered even when submitting accurate data, please indicate in the corresponding context box or verbally to the Help Desk that the seemingly inconsistent data are accurate and reflect the effects of Coronavirus Pandemic. | Reminder |
Box Folders
- 2023-24 12-Month Enrollment IPEDS Documentation
- 2022-23 12-Month Enrollment IPEDS Documentation
- 2021-22 12-Month Enrollment IPEDS Documentation
- 2020-21 12-Month Enrollment IPEDS Documentation
- 2020-21 12-Month Enrollment USF Documentation