Acquiring Licenses
PowerBI Pro license procurement is centralized. Please contact IT Purchasing at the email ITPurchasing@usf.edu to request procurement of individual PowerBI pro licenses. Please copy Carl Smith (carlsmith@usf.edu) in your procurement request email. Various other information will be requested by the purchasing team as a part of fulfilling the request including chartfields used to pay the expense, number of licenses requested and information (netid/email etc.) about individuals who need the said licenses.
Activating Licenses in Office 365
Once the purchasing team has obtained the licenses, it needs to be assigned to the individual users within PowerBI. This can be accomplished by putting in a Service Now ticket addressed to the Office 365 admin team. Typically purchasing shares this information with the O365 team but the process may have changes and need your input/coordination.USF IT has provisioned PowerBI Pro licenses to all faculty and staff members at USF. No further purchases are required by individuals/departments to work with PowerBI.
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Setting Up Development/Deployment WorkspacesOnce users in an area have been setup with licenses within O365, a team workspace needs to be created where all the reports developed by the area/developers can deploy and share their reports. This team workspace is created in O365 and can be accomplished by putting in a Service Now ticket addressed to the Office 365 team. You can request for a specific workspace name which will be used in accordance with existing naming conventions to create the said workspace. As a part of this workspace creation, one or more users of the workspace will be set up as “administrators” of the workspace. This role will let these specific users add more users to the workspace or remove them as needed. Adding Workspaces to Premium CapacityWorkspaces need to be added to premium capacity only if they are going to shared with students or groups external to USF. For any groups that want to share the developed reports on PowerBI to users who do not also have a PowerBI Pro license (Students or groups external to USF), it is necessary to add the workspaces hosting those reports into the ‘Premium Capacity’ license. There is currently no formal process for this. The best way to go about this is to request the Office 365 team for premium access via a Service Now ticket at which point it will run by IT senior leadership. Once cleared by IT senior leadership, O365 admins can turn on the ‘Premium Capacity’ on the specific workspace. Any dashboard on this workspace can now be shared with users who may not have a pro license themselves. |
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