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Box is the official cloud storage provider for the University of South Florida. Box allows you to easily collaborate and exchange information with other USF users across campus in a secure environment. Network file storage is limited and being phased out.

Active USF staff, faculty and students are granted Unlimited storage.

Yes. Please visit HIPAA and BOX

Box is approved for storing and exchanging sensitive data such as HIPAA and FERPA content, subject to the guidelines for handling sensitive information.

Your files and folders are encrypted both during upload and download and while on Box.com, they remain encrypted. Access to this content is controlled through authentication and permission controls as set by you. You can also set password protection on files and folder and set expiration dates for content sharing

The file size limit for uploading is 15 GB. 

Yes. See below.

1. Files larger than 15 GB
2. Access databases
3. Excel spreadsheets containing links to other spreadsheets
4. Outlook .pst files

You will need to modify the account to use a non-USF address. You can do this by following these directions:

1. Login to Box and click the Gear icon in the top right corner.
2. Select "Account settings."
3. In the section, "Login information," click "Add more emails."
4. Enter the non-USF email address and save changes.

5. Follow the steps in the confirmation messages sent to the address you provided, which will validate the email address is operational.

6. Go back into "Account settings" and hover over the address selecting the option to make this address primary. Authenticate to save changes.

Yes, you can download content you have uploaded. For data that has been shared with you, the ability to download is dependent on the permission level granted to you.

Yes. Please visit the following link for instructions Transferring Ownership

Shared links allow you to grant read-only access to content for both internal users (i.e., USF users) and external users. For more active collaboration, you can share files and folders with both internal and external users by adding them as collaborators to your folder(s) and set a variety of permission levels ranging from viewer to editor to co-owner.

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Yes. They will be considered external collaborators and they can collaborate with your shared content with or without using a Box account, depending on how your content is shared.

Box.com does back up your data to protect against a system failure. However, there are some actions you can take against content that cannot be undone. You can use options such as versioning to protect the integrity of documents. Content you delete is also placed in the Trash. These items can be restored up to 14 days after the item was deleted.

"Versioning" is a process that tracks changes to a document and records who made the modification. This enables a user to reverse to a previous version of the file without having to save multiple copies. Box provides versioning for files and will keep up to 1000 versions (max) which are accessible through the web interface to Box.

Due to storage caches, this may happen. Box can manually fix this for you. If this happens, please send an email to help@usf.edu so Box admins can submit a case through Box (vendor support) on your behalf.

The Box Service is primarily for University purposes and as such will follow the same de-provisioning rules as other systems when an individual is no longer affiliated with the University

You can customize the types of email notifications you receive by modifying the email notification settings in your account.
How to: Setup Email Notifications