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Enrollment

Student Credit Hours (SCH) Reports

These reports provide enrollment SCH information at a glance as well as detail level across the benchmarks. The historical data is available for the past 10 years and is at the Final bench. The data for all the benches is available for past 5 year. These reports enable leadership to visualize, slice and dice the data and facilitate with strategic planning. 

Data Source: SID
Refresh schedule:  Data is refreshed every benchmark. The “Data Refreshed” field on the bottom right of the page indicates when the data was extracted from SID.  The "Data Updated" field on the top of the report indicates when the report was published. These two dates are often different.





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  • Quick Facts → This tab displays the enrollment SCH information at a glance for any given term. The driver for this tab is Semester and Term filters.  Term filter is dependent on the Semester filter.  If Term filter is not in sync with Semester  filter, this report will display no data.
  • College Level → This tab displays the summary of enrollment SCH information for any given term for any college. To see the college data at a detail level, click on the "Details" button at the bottom of the tab. 
    • College Enrollment SCH Detail → Provides the detailed information for 5 terms for the college selected in the Parent tab.  This tab also shows the difference in enrollment SCH numbers from the previous semester. Changing the College filter on this tab will also change the College on the Parent page.  To go back to Parent page, click on the back arrow at the bottom of the tab. 
  • Five Year Trend →  Provides a summary of enrollment SCH by student course level , and student type and new/returning student status for a given semester for 5 years. Clicking on "Fall EnrollmentSCH" will provide more information on fall enrollmentSCH.
    • Five Year Fall Enrollment Term SCH → Detailed level information for Lower Level, Upper Level, Grad I and Grad II for five years. To go back to Parent page, click on the back arrow at the bottom of the tab. 
  • Ten Year Enrollment SCH Trend → This report displays the ten year trends of student student headcounts for undergraduate and graduate studentscredit hours for course level.  This tab has two three unique filters "Age Over 25"Academic Year",  "Course Level" and "Budget EntityStudent Type". 
  • By Benchmark → A visual representation of the headcount student credit hours (SCH) information for different benches for a given term. Five years of data is available for these set of reports.  There are three detail level reports for all benchmarks.  To see the detail reports, click on the "Details" button at the bottom of the tab.
    • Enrollment SCH By Bench → Provides enrollment SCH information for a given semester and given benchmark for 5 years. 
    • Headcounts SCH Across All Benchmarks  → This report displays enrollment SCH for a given semester at different benches for 5 years in a tabular form. 
    • Headcounts SCH For Final Benchmark VS Another Benchmark→ This report displays the comparison of headcount enrollment SCH between Final bench and any other bench for a given semester. 

To go back to Parent page, click on the back arrow at the bottom of the tab. 



If the student is a New student or Returning from the previous term
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Data Element

Data Source (underlying data field)

Description

Report Pages

BenchmarkSID → SID_COURSES_
ENROLLMENTS →
TAKEN→ BENCHBenchmark such as Preliminary or Final

All Pages

TermSID → SID_TERMID→ TERMIDTerm such as Fall 2020 or Spring 2018All Pages
CampusSID → SID_
ENROLLMENTS → HOMECAMPUS
COURSES_TAKEN→ CAMPUS_FThe Campus at the time of EnrollmentAll Pages
CollegeSID
→ SID_ENROLLMENTS →
→ SID_COURSES_TAKEN → GLOBAL_COLLEGEThe Global College at the time of EnrollmentAll Pages
DepartmentSID
→ SID_ENROLLMENTS
→SID_COURSES_TAKEN → GLOBAL_DEPTThe Global Department at the time of EnrollmentAll Pages
EthnicitySID → SID_PERSON_
ENROLLMENTS→ETHNIC
DEMO→ETHNICThe Ethnicity at the time of EnrollmentAll Pages
GenderSID
→ SID_ENROLLMENTS →
→ SID_PERSON_DEMO→ GENDERThe Gender at the time of Enrollment
All Pages
HonorsSID → SID_ENROLLMENTS → HONORSThe Honors Student StatusAll Pages
New/ReturningSID → SID_ENROLLMENTS → STU_RECENT_ADM_DT
All Pages
Part Time/Full TimeSID → SID_ENROLLMENTS → CURR_TERM_CRS_LOADResidencySID → SID_ENROLLMENTS →ETHNIC and FEE_CLASS_RESThe Residency Status at the time of EnrollmentAll Pages
If the student is full time or part time based on the credit hours for the termAll Pages
SemesterSID → SID_TERMID → MONTHSemester such as Fall, Spring or SummerAll Pages
Student LevelSID → SID_COURSES_
ENROLLMENTS → STU
TAKEN → STU_CLASS_LEVELStudent level such as Undergraduate or GraduateAll Pages
Student TypeSID → SID_COURSES_
ENROLLMENTS → STU
TAKEN → STU_RECENT_ADM_TYPStudent Type such as FTIC or MastersAll Pages
TermSID → SID_ENROLLMENTS → TERMIDTerm such as Fall 2020 or Spring 2018
Instructional MethodSID → SID_INSTRUCTIONAL_ACTIVITY→DELIVERY_METHD_INDOnline EnrollmentAll Pages
CIP SID → SID_CIP_Titles→ CIP_CRSCourse CIPAll Pages
Course LevelSID →SID_COURSES_TAKEN → CRS_LEVEL_CLASSLower Level, Upper Level, Grad I and Grad IIAll Pages























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Filter Panels

Filters are listed on top or on side panel of the report.

Notes:

  • Click the down arrow to select from options in the filters and narrow down your results. 
  • To deselect an item, click on the option again. 
  • Some filters are radio buttons and you can select only one item. The items in these filters are indicated as round buttons Small 25mm Lapel Pin Button Badge Novelty Plain White Badge ... .
  • Some filters allow multiple selections. To select multiple values in a filter, hold the Ctrl key as you check the square boxes .
  • Filters for the report may not have Blank as an option. 

Data Panel

This panel displays the filtered results. To work with data in this panel:

  • Select an individual row in the table to highlight the item/row. Select it again to return to the full table view.
  • You can sort the data by column values, if the sorting is available for that column. Hover your mouse over the last row item in the column header and if a small black triangle appears Black Triangle PNG, Free HD Black Triangle Transparent Image - PNGkit ,  you can sort that column in ascending or descending order by clicking on your mouse. 

Options for the Data Panel

Export Data to Excel

To export the data results to Excel, hover your mouse over the upper right hand side corner of the data table and a horizontal menu bar  will pop up. Click the  in the top right corner . 

A drop down menu will appear with 'Export data' as one of the options.  Select Export Data to work with the data in Excel.

Note : The exported data in Excel may not look exactly like the screen. 


Focus Mode

To see the data in Focus Mode, hover your mouse over the upper right hand side corner of the data table and a horizontal menu bar  will pop up. Click the option for Focus Mode   It allows the visual to take the entire space in the report canvas. Full screen mode will persist until you exit out or click on Image Modified  on the top left hand side.
When in Focus Mode, click the Image Modified in the top right corner and a drop down menu will appear with the following options:

Image Modified

You can export data, or see the data in a table by selecting the appropriate option.  

Spotlight

Spotlight causes all other visuals on the page to fade so the selected visual is highlighted. To highlight a visual, click on more action Image Modified and select Image Modified

Drill Up and Drill Down

If the visual has the hierarchy, the  menu will appear when you hover on the top left side of the visual.  Turn on drill down first by selecting the downward arrow. The grey background Image Modified lets you know that drill down is active. Selecting  will expand another level of hierarchy. Selecting the double arrow icon for drill all levels at oncedrill-down icon takes you to the next level in the hierarchy.  Selecting Image Modified will take you one level up in hierarchy.  The arrows will be greyed out if the option is not available. 

Reset to Default

If you have made any changes, such as implementing filters or sorting the table, you have the ability to return the sorting and filtering to the report creator's default view. Click the Reset to Default image above the report in the Report Header: 




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