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LVHN Instructions

Students in the Core (Tampa) program who rotate at one of the LVHN campus sites should do the following:

1. For housing requests, visit https://www.jotform.com/build/223343259814154

2. Criminal Clearances (use employment category – not volunteer):

   1. PA Criminal History Report (PATCH) https://epatch.pa.gov/home 
      Click on “submit a New Record Check”. *Please note that this and ALL reports should be mailed to you directly.

   2. Child Abuse History Clearance (CHAC) https://www.compass.state.pa.us/cwis/public/home
      Click on “Create an individual account” to start. *Please choose the following option: “individual 14 years of age or older …”

   3. FBI Fingerprinting (PA Dept. of Human Services). Enroll in PA’s 3rd party website- IDENTOGO: http://uenroll.identogo.com/
      Service Code is: 1KG756 “Employee >= 14 years contact with children”

   4. Fingerprinting – PA Department of Aging – If your permanent resident address is outside of PA, you must also complete a 2nd fingerprinting through IdentoGO. Service Code: 1KG8RJ; facility code is 1015
      Please Note: fingerprint report results take approximately 6-8 weeks to process

3. AAMC Immunization Record – Please include mandatory Covid -initial vaccination series and Hep B Titer, and also a TB test and seasonal Flu vaccine for the current year.

4. Site Orientation Modules: https://www.lvhn.org/network-wide-orientation-modules# (nothing to submit)

5. Forms for signature only (no witness signatures necessary):

   1. Acknowledgement of Confidentiality https://www.lvhn.org/sites/default/files/2019-03/Acknowledgement_of_Confidentiality.pdf

   2. CPSL Affidavit:https://www.lvhn.org/sites/default/files/2019-03/affidavit%20-%20student%20cpsl.pdf

All items can be emailed to: MedicalStudents@lvhn.org approximately two-weeks before rotation begins.

Drop/Add opens 4/15/24

1. Drop/Add requests must be submitted at least 30 days in advance of the rotation.

   • Drop/Add requests are reviewed by the student’s career advisor, the coordinator for the course that is being dropped, and the coordinator for the course that is being added.

   • Requests that are submitted fewer than 30 days in advance must include a rationale and must be approved by the Associate Dean for Student Affairs. Late drop/add requests are only approved in extenuating circumstances, and only if there is still space in the requested elective and time for the course coordinator to arrange a rotation schedule.

   • A request to drop a course 5 days or fewer in advance of the start of the rotation period will only be approved under extraordinary circumstances, and a request to add a course 5 days or fewer in advance of the start of the rotation period will be denied.

2. Log into Archivum at https://usf.appiancloud.com.

   • Click My Actions & Tasks

   • Click Submit Drop Add Request

   • Select your track 

   • Scroll down to view your Eligible Courses to Drop. Click the plus sign (+) to the left of the course. If you make a mistake, you can click the red (x) to the right of the course.

   • Scroll down to Eligible Courses to Add

   • Select the Period. 

   • Begin typing the desired course in the Course field

   • (Optional) Select a Site

   • Find your course and click the plus sign (+) to the left

   • Click Submit

3. To view your completed requests in Archivum

   • Click Academic Profile

   • Click 4^th Year Scheduling

   • Scroll down to view and click the magnifying glass for more information on individual requests.

4. Even though you have submitted a request, it is not approved until you receive an email from the Office of Registrar. Your schedule will not be changed until then. Your advisor and the course coordinator must both approve your request, then I will review your schedule and make changes as appropriate. Please make sure to review the requirements for the fourth year (Graduation and Track Requirements) to make sure your new schedule will be in compliance. When reviewing drop/add requests, I will take your entire schedule into consideration. For example, you will not be permitted to drop a required course unless you have submitted a request to add it in a different period. You may also view the Fourth Year Academic Calendar to determine the dates for each period.
   Drop/add closes 01/31/25.

5. Electives Open/Closed Report - Please refer to this report when looking for courses that might have availability. This report will be updated on a weekly basis and does not reflect any pending requests still in the system. This report is meant to serve as a guideline.  

   Expand
   title Instructions for Reading Report
   Please note: Changes are not automatic. There are three levels of approval (coordinator, advisor, registrar). Requests are typically processed within a 2-3 day window, but may be a little longer at the beginning of the year when many students make changes. The Electives Open/Closed Report lists each elective in each period, how many slots are offered, and how many have already been taken. For example: Period Prefix Numb Title Site 1 2 3 4 5 6 7 8 9 10 11 12 4 WEEK PERIOD MEL xxxx Elective Y USFMS 8/3 0/0 0/0 0/0 8/6 8/7 0/0 0/0 8/6 8/8 8/5 0/0 Elective Y is offered in periods 1, 5, 6, 9, 10, and 11. (Period 12 is an extra month for remediation purposes.) There are a total of 8 slots available in each of those periods. 3 students are enrolled in period 1, so there are 5 slots available. Period 10 is full. For courses offered as a two-week rotation, the total number of spots in one period cannot exceed the number of slots. For example: Period Prefix Numb Title Site 1 2 3 4 5 6 7 8 9 10 11 12 2 WEEK PERIOD A MEL xxxx Elective Z TGH 2/0 2/0 2/0 2/0 2/1 2/0 2/0 2/0 2/0 2/1 2/0 0/0 2 WEEK PERIOD B MEL xxxx Elective Z TGH 2/0 2/0 2/0 2/0 2/1 2/0 2/1 2/0 2/0 2/1 2/0 0/0 4 WEEK PERIOD MEL xxxx Elective Z TGH 2/0 2/0 2/0 2/0 2/1 2/1 2/1 2/1 2/2 2/0 2/1 0/0 Period A is the first half of the period, and Period B is the second half. In Period 5, the enrollment adds up to 2 people for the four weeks, one four week person, one two week person in A, and one two week person in B. For this course, there cannot be more than 2 students enrolled at any one time. Based on the report, in period 10, either one more student could register for the full four weeks, or one more student could be in both Period A and Period B

   View file
   name Electives_OpenClosed_Report-5.2431.24.pdf

   
   

Course Key

See Course Key for a definition of sites.

Calendar

Calendar 24-25.pdf