Report Description
Research Space Utilization Report displays the state of space utilization as available in the IFIS system and expenditures analysis for the selected department(s). The report contains three different views (presented as report tabs): Space, Building and Summary. The Space view provides a view of the space utilization and expenditures (Direct, F&A and Total) for every employee associated with the selected department(s). The Building view displays the Research Space Utilization Indicators as a Percentage of the Total Occupied Research Sq. Ft on each floor, as well as, summary data of space, it's functions, and research expenditures for every space associated with the given building and floor level for the selected department(s). The Summary view shows the space utilization and expenditures data for the selected department(s) per employee.
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Research expenditures are pulled from the previous FY and paired with space allocation from the current FY so there is a full year's worth of expenditures for calculation. |
Prompts
AIMS Faculty Prompts
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| AIMS Faculty Prompts - Space |
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| AIMS Faculty Prompts - Space |
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Grant Prompts
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| Enter Global Department Name |
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This prompt allows you to choose to run this report for a full department of PIs.Prompt - Grant | | Enter Global Department Name Prompt - Grant |
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The fiscal year for which you would like to pull grant expenditures. Format is #### where the numbers are the calendar year in which the Fiscal Year ends. Example: FY 2017-2018 would be 2018.
Space Prompts
Prompt - Grants | | Enter Fiscal Year Number Prompt - Grants |
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Space Prompts
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| Enter Primary HART Global Department Name Prompt - Space |
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| Enter Primary HART Global Department Name |
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This prompt allows you to choose to run this report for a full department of employees. Prompt - Space | nopanel | true |
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...
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| Enter values for Space Function Review Period Prompt - Space |
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| Enter values for Space Function Review Period |
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The fiscal year for which you would like to pull space information. Format is #### where the numbers are the calendar year in which the Fiscal Year ends. Example: FY 2017-2018 would be 2018.
Space
Building
Summary
Currently Occupied
Space occupancy flag (Yes/No) as reported in IFIS
Direct Research Expenditures
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Prompt - Space | nopanel | true |
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Warning |
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Report will not work correctly if you choose different departments for the Global Department prompts. If you are running the report for a specific faculty member(s), you will need to select their primary department in subsequent Global Department prompts. |
Space
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| Primary Department - Space |
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| Primary Department - Space |
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| Employee Name - Space |
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| Employee Name - Space |
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This block displays only Research designated square footage. The green section is based on room type of Research Labs, while the blue section is based on Research Room Function.
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| Research Square Feet - Space |
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| Research Square Feet - Space |
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| Expenditures per Square Foot - Research Lab - Space |
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| Expenditures per Square Foot - Research Lab |
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Corresponding expenditures amount (Direct, F&A or Total) divided by Research Sq Feet
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| Research Square Feet Adjusted - Space |
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| Research Square Feet Adjusted - Space |
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| Expenditures per Research Square Foot Adjusted - Space |
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| Expenditures per Research Square Foot Adjusted |
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Corresponding expenditures amount (Direct, F&A or Total) divided by Research Sq Feet Adjusted
F&A Expenditures
Expenditures allocated to accounts 51990 and 51995 (excluding Carry forward funds)
GEMS Hire Date
Employee GEMS Appointment Hire Date
Included As Research Sq Feet Adj? Y/N
Y/N flag to indicate if the Space is considered the research space (see Research Square Feet Adjusted metric definition)
Net Square Feet
Space Net Square Feet as reported in IFIS
Net Square Feet Adjusted by Function %
Net Square Feet * Space Function %
Occupancy Begin Day
Space Occupancy Begin Day as reported in IFIS; If the date is not specified the occupancy begin day is set to the first day of the FY (selected in the prompt)
Occupancy End Day
Space Occupancy End Day as reported in IFIS
Primary Department
Employee's Primary Global Department Name
Project ID
FAST Project ID
Research Square Feet
Space Net Square Feet for all space types flagged as "Research Lab"
Research Square Feet Adjusted
Space Net Square Feet associated with following space functions only:
- Clinical Trials / Pharmaceuticals
- Organized Research
- Other Sponsored Activity
- Sponsored Instruction
Room Function
Space function as defined in IFIS
Room Function %
Space percentage allocation to the given function(s) as reported in IFIS. One room may be allocated to multiple functions
Room Location
Space location as reported in IFIS
Room Type
Space type as defined in IFIS
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| Direct Research Expenditures - Space |
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| Direct Research Expenditures - Space |
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| F&A Expenditures - Space |
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| F&A Expenditures - Space |
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| Total Expenditures (Direct and F&A) - Space |
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| Total Expenditures (Direct and F&A) - Space |
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Building Table
This block displays all square footage assigned to the faculty member.
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| Building - Space |
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| Building - Space |
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| Room Location - Space |
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| Room Location - Space |
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| Room Type - Space |
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| Room Type - Space |
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| Net Square Feet - Space |
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| Net Square Feet - Space |
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| Currently Occupied - Space |
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| Currently Occupied - Space |
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| Room Function - Space |
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| Room Function - Space |
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| Room Function % - Space |
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| Room Function % - Space |
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| Net Square Feet Adjusted by Function % - Space |
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| Net Square Feet Adjusted by Function % - Space |
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| Included As Research Sq Feet Adj? Y/N - Space |
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| Included As Research Sq Feet Adj? Y/N - Space |
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Project Table
This block displays all projects from FAST where the employee is the PI.
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| Project ID - Space |
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| Project ID - Space |
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Insert excerpt |
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| Total Expenditures (Direct and F&A) - Space |
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| Total |
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of Direct and Indirect research expendituresExpenditures (Direct and F&A) - Space | nopanel | true |
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| Data Last Refreshed - Space |
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| Data Last Refreshed - Space |
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Building
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| Building - Space |
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| Building - Space |
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| Floor - Space |
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| Floor - Space |
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Research Space Utilization Indicators
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Color coding is applied as displayed in the table above:
Dark Green: Expenditures Expenditures Per Occupied Research Square Feet > $500
Green: Expenditures Per Occupied Research Square Feet between $200 and $500
Yellow: Expenditures Per Occupied Research Square Feet between $100 and $199
Pink: Expenditures Per Occupied Research Square Feet less than $100 and Employee Hire Date < 30 Months
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Red: Expenditures Per Occupied Research Square Feet less than $100
Data Last Refreshed: Date and time when data was last refreshed. Research expenditures by space data is set to be refreshed every weekday at early morning hours.
Filters
Space data
The following space data is excluded:
- IFIS room HEFIC Names ANIMAL QTRS and ANIMAL QTRS SVC
- All space flagged in IFIS as "Common Room"
Financial data
The following financial data is excluded:
- Transfers (account 68900)
- Carry forward funds (adjusted accounting period 0)
Population
Note: AIMS population filter explained (to be removed if AIMS population filter is removed)
- USF Health employees only, appointed or paid
- USFPG position 2550 (mid-level provider), source: CYBORG
- GEMS data:
GROUP 1 (source GEMS)
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GROUP 2 (ROAD population, source GEMS)
- GEMS department IDs:
- '0-60%'
- '0-61%'
- '0-6601%'
- '0-63%'
- '0-64%'
- '0-6201%'
- Salary Admin plans ('22','06','08','98','99' )
- Excluding Employment Classes I and J
- Job codes
- 9001 Professor
- 9002 Assoc Professor
- 9003 Assistant Professor
- 9004 Instructor
- 9006 Graduate Research Professor
- 9007 Distinguished Professor
- 9053 Librarian
- 9054 Associate Librarian
- 9056 Instructor Librarian
- 9115 Coordinator
- 9120 Associate In
- 9121 Assistant In
- 9126 Program Director
- 9166 Research Associate
- 9178 Instructional Specialist
- 9180 Postdoctoral Scholar - Empl
- 9199 Faculty Administrator
- Report level filter: All GEMS dept IDs starting with ‘0-6%’
Job codes, classes and admin plans are later translated into the following HR groups that can be excluded on the report level using prompts:
- Instructor:
- Job code: 9004
- Excluding Employment Class H (Faculty Courtesy)
- Excluding Admin plans 98 and 99 (non-compensated positions)
- Mid_Level provider:
- Job code:
- 9464 Physician's Assistant
- 9499 Advanced Registered Nurse Prac
- 2550 (CYBORG) mid-level provider
- Excluding Employment Class H (Faculty Courtesy)
- Excluding Admin plans 98 and 99 (non-compensated positions)
- OPS:
- Job codes:
- 9001 Professor
- 9002 Assoc Professor
- 9003 Assistant Professor
- 9006 Graduate Research Professor
- 9007 Distinguished Professor
$100
Room Table
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| Room Location - Space |
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| Room Location - Space |
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| Expenditures Per Occupied Research Sq Ft - Space |
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| Expenditures Per Occupied Research Sq Ft - Space |
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| Occupied Research Sq Ft - Space |
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| Occupied Research Sq Ft - Space |
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| Room Location - Space |
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| Room Location - Space |
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| Net Square Feet - Space |
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| Net Square Feet - Space |
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| Room Type - Space |
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| Room Type - Space |
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| Employee Name - Space |
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| Employee Name - Space |
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| GEMS Hire Date - Space |
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| GEMS Hire Date - Space |
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| Primary Department - Space |
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| Primary Department - Space |
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| Total Expenditures (Direct and F&A) - Space |
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| Total Expenditures (Direct and F&A) - Space |
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| Total FYXX Research Square Feet - Space |
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| Total FYXX Research Square Feet - Space |
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| Total FYXX Research Square Feet Adjusted - Space |
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| Total FYXX Research Square Feet Adjusted - Space |
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| Expenditures per Square Foot - Research Lab - Space |
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| Expenditures per Square Foot - Research Lab - Space |
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| Expenditures per Research Square Foot Adjusted - Space |
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| Expenditures per Research Square Foot Adjusted - Space |
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| Occupancy Begin Day - Space |
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| Occupancy Begin Day - Space |
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| Occupancy End Day - Space |
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| Occupancy End Day - Space |
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| Room Function - Space |
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| Room Function - Space |
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| Room Function % - Space |
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| Room Function % - Space |
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| Net Square Feet Adjusted by Function % - Space |
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| Net Square Feet Adjusted by Function % - Space |
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| Included As Research Sq Feet Adj? Y/N - Space |
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| Included As Research Sq Feet Adj? Y/N - Space |
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nopanel | true |
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Insert excerpt |
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| Data Last Refreshed - Space |
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| Data Last Refreshed - Space |
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Summary
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| Primary Department - Space |
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| Primary Department - Space |
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Details
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| Fiscal Year - Space |
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| Fiscal Year - Space |
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| Employee Name - Space |
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| Employee Name - Space |
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| Net Square Feet - Space |
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| Net Square Feet - Space |
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| Direct Expenditures Per Sq Ft (Research Space Only) - Space |
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| Direct Expenditures Per Sq Ft (Research Space Only) - Space |
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Insert excerpt |
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| F&A Expenditures Per Sq Ft (Research Space Only) - Space |
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| F&A Expenditures Per Sq Ft (Research Space Only) - Space |
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Insert excerpt |
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| Total Expenditures (Direct and F&A) Per Sq Ft (Research Space Only) - Space |
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| Total Expenditures (Direct and F&A) Per Sq Ft (Research Space Only) - Space |
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| Research Square Feet Adjusted - Space |
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| Research Square Feet Adjusted - Space |
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| Direct Dollars Per Rsrch Sq Foot Adjusted - Space |
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| Direct Dollars Per Rsrch Sq Foot Adjusted - Space |
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| F&A Expenditures Per Sq Ft (Research Space Only) - Space |
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| F&A Expenditures Per Sq Ft (Research Space Only) - Space |
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Insert excerpt |
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| Total Dollars Per Rsch Sq Foot Adjusted - Space |
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| Total Dollars Per Rsch Sq Foot Adjusted - Space |
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Filters
Space Data
The following space data is excluded:
- IFIS room HEFIC Names ANIMAL QTRS and ANIMAL QTRS SVC
- All space flagged in IFIS as "Common Room"
Financial data
The following financial data is excluded:
- Transfers (account 68900)
- Carry forward funds (adjusted accounting period 0)
Population
- USF Health employees only, appointed or paid
- USFPG position 2550 (mid-level provider), source: CYBORG
- GEMS data indicating a paid faculty member.
- Excluding Employment Class H, I, and J
- Excluding Admin Plans 98 and 99
Sources
Space data: IFIS (Integrated Facilities Information System)
Financial data: FAST (Financial Accounting SysTemSystem)
HR: GEMS, FADS (Faculty Primary Department only)