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What is The NCAA?

The National Collegiate Athletic Association is a member-led organization dedicated to the well-being and lifelong success of college athletes.




Work Flow & Timeline 

Work Flow

Timeline 

1. SSRA Data Coordinator Initiates the current cycle in the NCAA Academic Portal

March 6th, 2023
2. Download the Student-Athlete Outcome CohortMarch 6th, 2023
3. Send Outcome data to Athletics Director (JoEllen Rhome) and Annastasia Richardson for Cohort VettingMarch 7th, 2023
4. Athletics Director confirms the cohort with edits/updates to the Final resultsApril 6th, 2023
5. SSRA updates portal with IPEDS Enrollment and Graduation data after the Spring lockApril 7th, 2023
6. SSRA Data Coordinator updates the Student Athletes Cohort in the portal based on feedbackApril 7th, 2023
7. Validates portal updates with Athletics Director (JoEllen Rhome)April 13th, 2023
8. SSRA submits the Enrollment, Graduation and Outcomes DataApril 16th, 2023
9. SSRA generates the GSR report and shares with leadership to Submit Data to NCAAMay 1st , 2023
10. Send GSR Report Document to Dean Serovich for President’s signatureMay 10th, 2023
11. Athletics Office uploads signed copy to the NCAA Academic PortalOn or Before June 1st, 2023


Glossary

Student-athlete Exclusion

 Data Metric

Data Description

Source/ Values

Full-time Baccalaureate degree-seeking students - UndergraduatesDerived from IPEDS Fall Enrollment Survey
Student-athletes receiving athletic aidTotal student- athletes receiving athletic aidStudent-athletes Entered Student-athletes GraduatedEligibility Code is not Null
Student-athletes Sport Status CodeSport Status Code is 'Active Athlete - Full Year' and 'Active Athlete- Part of the year'
Graduation Rate of Entered, graduated and exclusion -  First-Time Full time Degree Seeking FreshmenDerived from IPEDS Graduation Rate Survey
Activity Code - Women Sport CodeBasket Ball, Cross-Country Track and Others
Activity Code - Men Sport CodeFoot Ball, Basket Ball, Base Ball, Cross Country Track and Others



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Process Flow -Link to Process Flow

 -  https://usf.box.com/s/j1ajyae02uwc61z18osxdf56svc5ui8a

Graduation Data Flow -https://usf.box.com/s/8abidtabyl1nk23wapuvy5jpnf83ethh

Entity Layout - https://usf.box.com/s/pai819od1gt6llmfyf0kd3qwnhxqp5xj

Enrollment Data Flow - 

https://usf.box.com/s/od6hxknt07peisox50og33s0uvrbi9k9

Link to Enrollment Data Flow

Entity Layout - Link to Entity Layout

Graduation Data Flow - Link to Graduation Data Flow


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APP Portal Login Information  - 

https://sso.ncaa.org/login?service=https%3A%2F%2Fapps.ncaa.org%2F

Link to APP Portal

NCAA Contact Instuctions - 

https://usf.box.com/s/wr44jacw4idnpzgueboo706d02w0u65v

Link to NCAA Contact Instructions

Detailed Work Instructions  - 

https://usf.box.com/s/ap0ja5wi9d7sojwu1t1bwdrk8uet3b72

Link to Work Instuctions

Data Collection System

User 

User Guide - 

https://usf.box.com/s/3xt0typxcig4coqa2j8y89ijinps58jp

Link to System User Guide



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 Scope

Phase

SummaryDue DateDescriptionRelated JIRA Issue
 Phase 1






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Customer Requirements


User StoryUser Story DescriptionBusiness ValueNotesRelated JIRA Issue