Report Description
Research Space Utilization Report displays the state of space utilization as available in the IFIS system and expenditures analysis for the selected department(s). The report contains three different views (presented as the report tabs): Space, Building and Summary views Summary. The Space view provides the a view of the space utilization and expenditures (Direct, F&A and Total) for every employee associated with the selected department(s). The Building view displays the Research Space Utilization Indicators as a Percentage of the Total Occupied Research Sq. Ft on Floor each floor, as well as, summary data of space, it's functions, and research expenditures for every space type associated with the given building and floor level . for the selected department(s). The Summary view summarizes the shows the space utilization and expenditures data for the selected department(s) per employee.
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Research expenditures are pulled from the previous FY and paired with space allocation from the current FY so there is a full year's worth of expenditures for calculation. |
Prompts
AIMS Faculty Prompts
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| AIMS Faculty Prompts - Space |
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| AIMS Faculty Prompts - Space |
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Grant Prompts
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| Enter Global Department Name Prompt - Grant |
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| Enter Global Department Name Prompt - Grant |
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| Enter Fiscal Year Number Prompt - Grants |
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| Enter Fiscal Year Number Prompt - Grants |
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Space Prompts
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| Enter Primary HART Global Department Name Prompt - Space |
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| Enter Primary HART Global Department Name Prompt - Space |
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| Enter values for Space Function Review Period Prompt - Space |
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| Enter values for Space Function Review Period Prompt - Space |
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Warning |
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Report will not work correctly if you choose different departments for the Global Department prompts. If you are running the report for a specific faculty member(s), you will need to select their primary department in subsequent Global Department prompts. |
Space
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| Primary Department - Space |
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| Primary Department - Space |
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| Employee Name - Space |
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| Employee Name - Space |
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This block displays only Research designated square footage. The green section is based on room type of Research Labs, while the blue section is based on Research Room Function.
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| Research Square Feet - Space |
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| Research Square Feet - Space |
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| Expenditures per Square Foot - Research Lab - Space |
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| Expenditures per Square Foot - Research Lab - Space |
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| Research Square Feet Adjusted - Space |
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| Research Square Feet Adjusted - Space |
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| Expenditures per Research Square Foot Adjusted - Space |
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| Expenditures per Research Square Foot Adjusted - Space |
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| Direct Research Expenditures - Space |
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| Direct Research Expenditures - Space |
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| F&A Expenditures - Space |
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| F&A Expenditures - Space |
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| Total Expenditures (Direct and F&A) - Space |
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| Total Expenditures ( |
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employee level)
Source Systems
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Building Table
This block displays all square footage assigned to the faculty member.
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| Building - Space |
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| Building - Space |
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| Room Location - Space |
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| Room Location - Space |
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| Room Type - Space |
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| Room Type - Space |
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| Net Square Feet - Space |
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| Net Square Feet - Space |
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| Currently Occupied - Space |
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| Currently Occupied - Space |
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| Room Function - Space |
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| Room Function - Space |
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| Room Function % - Space |
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| Room Function % - Space |
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| Net Square Feet Adjusted by Function % - Space |
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| Net Square Feet Adjusted by Function % - Space |
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| Included As Research Sq Feet Adj? Y/N - Space |
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| Included As Research Sq Feet Adj? Y/N - Space |
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Project Table
This block displays all projects from FAST where the employee is the PI.
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| Project ID - Space |
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| Project ID - Space |
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| Total Expenditures (Direct and F&A) - Space |
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| Total Expenditures (Direct and F&A) - Space |
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| Data Last Refreshed - Space |
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| Data Last Refreshed - Space |
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Building
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| Building - Space |
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| Building - Space |
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| Floor - Space |
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| Floor - Space |
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Research Space Utilization Indicators
Image Added
Color coding is applied as displayed in the table above:
Dark Green: Expenditures Per Occupied Research Square Feet > $500
Green: Expenditures Per Occupied Research Square Feet between $200 and $500
Yellow: Expenditures Per Occupied Research Square Feet between $100 and $199
Pink: Expenditures Per Occupied Research Square Feet less than $100 and Employee Hire Date < 30 Months
Red: Expenditures Per Occupied Research Square Feet less than $100
Room Table
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| Room Location - Space |
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| Room Location - Space |
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| Expenditures Per Occupied Research Sq Ft - Space |
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| Expenditures Per Occupied Research Sq Ft - Space |
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| Occupied Research Sq Ft - Space |
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| Occupied Research Sq Ft - Space |
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| Room Location - Space |
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| Room Location - Space |
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| Net Square Feet - Space |
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| Net Square Feet - Space |
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| Room Type - Space |
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| Room Type - Space |
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| Employee Name - Space |
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| Employee Name - Space |
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| GEMS Hire Date - Space |
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| GEMS Hire Date - Space |
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| Primary Department - Space |
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| Primary Department - Space |
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| Total Expenditures (Direct and F&A) - Space |
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| Total Expenditures (Direct and F&A) - Space |
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| Total FYXX Research Square Feet - Space |
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| Total FYXX Research Square Feet - Space |
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| Total FYXX Research Square Feet Adjusted - Space |
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| Total FYXX Research Square Feet Adjusted - Space |
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| Expenditures per Square Foot - Research Lab - Space |
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| Expenditures per Square Foot - Research Lab - Space |
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| Expenditures per Research Square Foot Adjusted - Space |
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| Expenditures per Research Square Foot Adjusted - Space |
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| Occupancy Begin Day - Space |
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| Occupancy Begin Day - Space |
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| Occupancy End Day - Space |
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| Occupancy End Day - Space |
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| Room Function - Space |
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| Room Function - Space |
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| Room Function % - Space |
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| Room Function % - Space |
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| Net Square Feet Adjusted by Function % - Space |
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| Net Square Feet Adjusted by Function % - Space |
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| Included As Research Sq Feet Adj? Y/N - Space |
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| Included As Research Sq Feet Adj? Y/N - Space |
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| Data Last Refreshed - Space |
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| Data Last Refreshed - Space |
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Summary
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| Primary Department - Space |
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| Primary Department - Space |
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Details
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| Fiscal Year - Space |
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| Fiscal Year - Space |
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| Employee Name - Space |
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| Employee Name - Space |
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| Net Square Feet - Space |
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| Net Square Feet - Space |
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| Direct Expenditures Per Sq Ft (Research Space Only) - Space |
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| Direct Expenditures Per Sq Ft (Research Space Only) - Space |
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| F&A Expenditures Per Sq Ft (Research Space Only) - Space |
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| F&A Expenditures Per Sq Ft (Research Space Only) - Space |
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| Total Expenditures (Direct and F&A) Per Sq Ft (Research Space Only) - Space |
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| Total Expenditures (Direct and F&A) Per Sq Ft (Research Space Only) - Space |
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| Research Square Feet Adjusted - Space |
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| Research Square Feet Adjusted - Space |
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| Direct Dollars Per Rsrch Sq Foot Adjusted - Space |
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| Direct Dollars Per Rsrch Sq Foot Adjusted - Space |
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| F&A Expenditures Per Sq Ft (Research Space Only) - Space |
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| F&A Expenditures Per Sq Ft (Research Space Only) - Space |
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| Total Dollars Per Rsch Sq Foot Adjusted - Space |
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| Total Dollars Per Rsch Sq Foot Adjusted - Space |
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Filters
Space Data
The following space data is excluded:
- IFIS room HEFIC Names ANIMAL QTRS and ANIMAL QTRS SVC
- All space flagged in IFIS as "Common Room"
Financial data
The following financial data is excluded:
- Transfers (account 68900)
- Carry forward funds (adjusted accounting period 0)
Population
- USF Health employees only, appointed or paid
- USFPG position 2550 (mid-level provider), source: CYBORG
- GEMS data indicating a paid faculty member.
- Excluding Employment Class H, I, and J
- Excluding Admin Plans 98 and 99
Sources
Space data: IFIS (Integrated Facilities Information System)
Financial data: FAST (Financial Accounting SysTemSystem)
HR: GEMS, FADS (Faculty Primary Department only)