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Work Flow & Timeline
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1. SSRA Data Coordinator Initiates the current cycle in the NCAA Academic Portal | March 46th, 20212023 |
2. Download the Student-Athlete Outcome Cohort | March 4March 6th, 20212023 |
3. Send Outcome data to Athletics Director (Timothy Anderson) and Margaret Dominguez JoEllen Rhome) and Annastasia Richardson for Cohort Vetting | March 5March 7th, 20212023 |
4. Athletics Director confirm confirms the cohort with edits/updates to the Final results | April 6th, 20212023 |
5. SSRA updates portal with IPEDS Enrollment and Graduation data after the Spring lock | April 7th, 20212023 |
6. SSRA Data Coordinator updates the Student Athletes Cohort in the portal based on feedback | April 7th, 20212023 |
7. Validates portal updates with Athletics Director (Timothy AndersonJoEllen Rhome) | April 13th, 20212023 |
8. SSRA submits the Enrollment, Graduation and Outcomes Data | April 16th, 20212023 |
9. SSRA generates the GSR pdf report and shares with leadership Finalize and Validate/leadership to Submit Data to NCAA | May 1st , 20212023 |
10. Send GSR Report Document with GSR Rate to Dean Serovich for President’s signature | May 10th, 2021 2023 |
11. Upload Athletics Office uploads signed copy to the NCAA Academic Portal | On or Before June 1st, 20212023 |
Glossary
Data Metric | Data Description | Source/ Values | ||
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Full-time Baccalaureate degree-seeking students - Undergraduates | Derived from IPEDS Fall Enrollment Survey | |||
Student-athletes receiving athletic aid | Total student- athletes receiving athletic aid | Student-athletes Entered | Student-athletes Graduated | Student-athlete ExclusionEligibility Code is not Null |
Student-athletes Sport Status Code | Sport Status Code is 'Active Athlete - Full Year' and 'Active Athlete- Part of the year' | |||
Graduation Rate of Entered, graduated and exclusion - First-Time Full time Degree Seeking Freshmen | Derived from IPEDS Graduation Rate Survey | |||
Activity Code - Women Sport Code | Basket Ball, Cross-Country Track and Others | |||
Activity Code - Men Sport Code | Foot Ball, Basket Ball, Base Ball, Cross Country Track and Others |
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NCAA Documentation LinksProcess Flow -Link to Process FlowEnrollment Data Flow - Link to Enrollment Data FlowEntity Layout - Link to Entity LayoutGraduation Data Flow - Link to Graduation Data Flow |
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NCAA Resources & LinksAPP Portal Login Information - Link to APP PortalNCAA Contact Instuctions - Link to NCAA Contact InstructionsDetailed Work Instructions - Link to Work InstuctionsData Collection System User Guide - Link to System User Guide |
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Scope
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Customer Requirements
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