Step 1 – Acquiring Licenses
PowerBI Pro license procurement is centralized. Please contact IT Purchasing at the email ITPurchasing@usf.edu to request procurement of individual PowerBI pro licenses. Please copy Carl Smith (carlsmith@usf.edu) in your procurement request email. Various other information will be requested by the purchasing team as a part of fulfilling the request including chartfields used to pay the expense, number of licenses requested and information (netid/email etc.) about individuals who need the said licenses.
Step 2 – Activating licenses in Office 365
Once the purchasing team has obtained the licenses, it needs to be assigned to the individual users within PowerBI. This can be accomplished by putting in a Service Now ticket addressed to the Office 365 admin team. Typically purchasing shares this information with the O365 team but the process may have changes and need your input/coordination.
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Acquiring Licenses
Active USF Faculty and Staff with an A5F license already receive full access to Power BI Pro. This includes access to Power BI online.
If a department needs a student to have a Power BI Pro license, they would need to complete a purchase of this license by sending an email to the IT Contracts team at MVLS@usf.edu. Additional information can be found here: Power Platform/Dynamics (sharepoint.com)
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Setting Up Development/Deployment WorkspacesOnce users in an area have been setup with licenses within O365, a team workspace needs to be created where all the reports developed by the area/developers can deploy and share their reports. This team workspace is created in |
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Power BI Service and can be accomplished by |
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submitting a |
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ticket |
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to Jira by emailing help@usf.edu. You can request for a specific workspace name which will be used in accordance with existing naming conventions to create the |
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workspace. As a part of this workspace creation, one or more users of the workspace will be set up as “administrators” of the workspace. This role will let these specific users add more users to the workspace or remove them as needed. |
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Step 4 – (Optional) – Adding workspaces to Premium capacity
Adding Workspaces to Premium CapacityWorkspaces need to be added topremium capacity only if they are going to be shared with groups external to USF or if using premium features such as Power BI Report Builder for paginated reports. For any groups that want to share the developed reports on |
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Power BI to users who do not also have a |
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Power BI Pro license (groups external to USF), it is necessary to add the workspaces hosting those reports into the ‘Premium Capacity’ license. |
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NOTE - More information about Service Now Ticketing system can be obtained at the IT Service Desk website.
Premium capacity can be explored for purchase for your workspace(s) by submitting a ticket to Jira by emailing help@usf.edu. |
Last Update - 27/123/182024