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Overview

Power BI is a business analytics service that provides interactive visualizations and business intelligence capabilities that allow the USF community to view and create reports and dashboards. Data is used from multiple University of South Florida sources to provide reports that inform data-driven decisions. Reports for data out of GEMS, FAST, Archivum, and Health Banner may be shared with you based on your role at USF.

Everyone who has access to Microsoft 365 provided by USF have the ability to use and download Power BI.


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titleTable of Contents

Table of Contents

  • Accessing Power BI
  • Searching for a report

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    Accessing Power BI

    Reports

  • Shared with me
  • Power BI Reports
    • Accessing Power BI AnchorAccessingAccessing
    Info

    Power BI might skip steps 5 and 6 if you've already signed into to another system in this browser.

    Searching for a Report AnchorSearchingSearchingThere are three
    1. Go to http://app.powerbi.com
    2. Enter your USF email address. This is your Net ID + @usf.edu as an employee.
    3. Click the Next button.
      You will be redirected to a USF site to enter your password.       See Figure 1 below.
    4. Enter your Net ID password.
    5. Click the Sign In button.
      The Power BI system will load.

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    Figure 1: USF Sign on Page

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    1. on the Sign In screen and select Next.
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    2. Enter your USF password and select Sign in.
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    3. Perform your MFA verification.
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    4. Select Yes.
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    Download Desktop Application

    1. Once logging into the website, select the Arrow Down located in the upper right of the banner.
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    2. Select Power BI Desktop.
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    3. A pop up will appear. Select Open Microsoft Store.
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    4. Select Get to start the download.
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    5. Select Open once the download is complete.
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    6. You will be prompted to sign in with your existing USF account. If it is does not show, select Work or school account to continue the log in process.
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    Searching for a Report on the website

    There are four ways to find a report or dashboard in Power BI

    Search: AnchorSearchSearch

    : search, shared with me, workspaces, and apps.

    1. Click the Search box in the top right corner center of the page.
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    2. Type keywords found in either the report or dashboard title.
      A list will populate of possible options. See Figure 1 below.
    3. Click on the report to open.

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    Example search termImage Removed

    Figure 1: Power BI search field

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    Shared with me

    :

    AnchorSharedShared

    If someone has shared a report or dashboard with you, you can always find it in the Shared with me section.

    1. Click on "Shared with me" Browse on the left side of your screen.A list will automatically populate if you have shared reports or dashboards.
    2. Click to open.

    Shared with meImage Removed

    InfoYou can filter the reports in this area by choosing the Workspace or person who shared the report with you.
    1. Click Shared with me to view all reports that have been shared with you.

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    Workspaces

    :

    AnchorWorkspacesWorkspaces

    These spaces give access to specific group dashboards and reports into sets of similar reports, much like you might use a folder for your files on a computer. You will have a workspace for most of your Teams.

    1. Click on "Workspace" Workspace on the left side of your screen to see your list of workspaces.
      A list will automatically populate.
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    2. Click on the report or dashboard you want to open. 
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    Apps
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    apps
    apps

    You may only have access to a report through an App. Apps are like workspaces in that they group reports into sets from a workspace.

    1. Click on Apps on the left side of your screen to see your loaded apps.
      Apps available to you are populated on the right side of the screen.
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    2. Click on the app you want to open.

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