Overview: myBullsPath
The myBullsPath Portal, supported by the USF Office of Orientation, provides newly admitted USF undergraduate students access to onboarding activities in an online graphical interface. Students can navigate through the various pre-registration tasks, which are called "Cards," to complete their individual requirements. These Cards include activities such as applying for housing, submitting transcripts and medical history, paying admissions deposit, and attending orientation.
For orientation staff and USF student services providers, the myBullsPath report pulls data from the student Card activity to provide a snapshot of students' progress in completing the onboarding tasks. The report is composed of a dashboard summarizing each of the Card statuses and a table presenting details on each admitted student's progress.
Using this report, staff can view metrics relating to student progression in meeting the onboarding requirements. For example, staff can:
- Drill down to view select student populations, such as a student type (e.g., transfer, FTIC) or gender.
- Select the status of a particular Card, such as Submit Health Documents or Apply For Housing.
- Reach out to students currently in the pipeline to provide individual assistance on completing tasks.
- Track the overall onboarding process for efficiencies and create targeted campaigns to improve the business process.
For a Quick Reference Guide with helpful tips on using the Power BI myBullsPath Report, click here >> My Bulls Path QRG.pdf
Power BI reports have several features that can help you get to detailed information. Here are several features you can use to target results to your needs:
Data Refresh
To provide the most current data for all users, the reports are refreshed four times daily:
- Data tables refresh at 8:00 am, 12:00 pm, 2:30 pm, and 1:30 am. The Data Refreshed On value in the bottom left of your view displays the most recent database refresh.
- The reports refresh at 9:00 am, 1:00 pm, 3:30 pm, and 2:30 am. The exact day and time displays in the report Header when you click "Data updated mm/dd/yy".
The report refresh typically takes around 10 minutes.
Read below for information on working with the report, or click on the Report Elements Glossary link in the Table of Contents to view definitions for the report filters and elements.
Report : Card Summary Report |
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The Card Summary report showcases the metrics related to newly admitted students in meeting their onboarding requirements. The report presents the data in two tabs: The Card Summary tab displays an interactive dashboard with a series of tiles representing the individual Cards of the myBullsPath Portal. The Student Details tab displays a list of the newly admitted students with their completion statuses for each Card as well as demographics, such as campus/college, email, and major.
Using this report:
- Orientation staff can view Card statuses, completion percentages, and average completion times. Staff can drill down to individual Cards to spot efficiencies or hurdles in completing tasks and provide onboarding assistance.
- Staff at USF Student Services Providers can select the Card(s) pertaining to their specific onboarding requirements and view the completion percentages and statuses. In addition, staff can view details for the students to include student name, email address. and department/major to reach out and provide direction.
Note that when you select one or more filters in the report, the filters apply to both the Card Summary statistics and the Student Details display.
Tab 1: Card Summary |
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The Card Summary tab displays the individual onboarding Cards in a series of tiles. The tiles display information on two sides:
Side ONE provides Card completion calculations:
- Required in Card title: If the Card is required by at least a portion of the admitted student population, the tile shows "REQUIRED" in the title.
- Required # (if Required)
- Completed # (if Required) or Submitted # (if not Required)
- Not Completed # (if Required) OR Not Submitted (if not Required)
- Completion % (if Required) OR Submitted % (if not Required)
Note that if a Card is not required, the percentages are based on those eligible to submit rather than required to complete:
- Required % = # students with Card Status = Y / # students required to complete Card
- Submitted % = # students with Card Status = Y / # students eligible to complete Card
Side TWO provides statistics on the completion times for students:
- Average, maximum, and minimum time to complete the cards in calendar days
If you click on a Card, the workspace expands the Card to display both sets of calculations.
Details of the required student population and completion calculations for each Card are shown below; select the Card title for details on the particular onboarding task:
Filters
Report Visualizations
This report displays individual tiles representing the Card statuses for onboarding activities.
Tab 2: Student Details |
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The Student Details tab displays a table listing all incoming students and their statuses on completing each of the myBullsPath Cards. The table is sorted by Student UID, but you can sort by any column by clicking on the column heading.
The table display retains the filters selected in the Card Summary tab. For example, if you select Campus = "USF Tampa" and College = "Education" in the Card Summary tab, the Details table lists the students in the College of Education at the Tampa campus.
In the Student Details tab, you can select from four additional filters: Card Description, Card Status, UID, and Student Name. For example, in addition to the College of Education at the USF Tampa campus, you can select "N" in the Card Status filter and "Attend Orientation" in the Card Description filter to list Education students in Tampa who have NOT attended orientation.
Filters
Report Visualizations
Report Elements Glossary
The table below lists all of the elements used in the report.
Element | Source (System->Table->Column) | Description | Frequency of Report Refresh (Data tables refresh 1 hour prior) |
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Campus | MBP_Report_Master > Campus_Title | Identifies the campus of the student. | 9:00 am |
Card Description | MBP_Report_Master > Card_Description | The title of the orientation or onboarding Card or task as identified in the MyBullsPath Portal. The onboarding task can be either required or optional prior to registration and can vary by student population. For example, all students are required to submit transcripts, but not all will need housing assignments or meal plans, and only international students schedule pre-orientation advising meetings. The following Cards are shown in this report:
| 9:00 am 12:00 pm 3:30 pm 2:30 am |
Card Status | MBP_Report_Master > Card_Status | A flag (Y, N) that indicates the completion status for an orientation Card. | 9:00 am 12:00 pm 3:30 pm 2:30 am |
Citizenship | MBP_Report_Master > Citizenship_Title | Indicates whether the student is a US citizen for the purpose of determining the requirement for international students. | 9:00 am 12:00 pm 3:30 pm 2:30 am |
Cohort | MBP_Report_Master > Term_Title | Identifies the cohort or term to which the student is assigned at acceptance. | 9:00 am 12:00 pm 3:30 pm 2:30 am |
College | MBP_Report_Master > College_Title | Identifies the college of the student. | 9:00 am 12:00 pm 3:30 pm 2:30 am |
Completed # | Calculated | Sum of the students with Card Status = Y for those students that are required to complete the Card. | 9:00 am 12:00 pm 3:30 pm 2:30 am |
Completion % | Calculated | Calculated as the number of students with Card Status = Y divided by the number of students required to complete the Card. | 9:00 am 12:00 pm 3:30 pm 2:30 am |
Department | MBP_Report_Master > Department_Title | Identifies the student's college department. | 9:00 am 12:00 pm 3:30 pm 2:30 am |
Distinct Student Count | Calculated | Indicates the number of students listed in the report (table) based on the filters selected. Students appear more than once when multiple Cards are displayed. | 9:00 am 12:00 pm 3:30 pm 2:30 am |
MBP_Report_Master > EMAIL | The email address of the student. | 9:00 am 12:00 pm 3:30 pm 2:30 am | |
Gender | MBP_Report_Master > Gender_Title | Identifies the gender of the student as Male or Female. | 9:00 am 12:00 pm 3:30 pm 2:30 am |
Ethnicity | MBP_Report_Master > Ethnicity_Title | Identifies the ethnicity of the student, such as Hispanic, White Non-Hispanic, Asian/Pacific Islander, or Black Non-Hispanic. | 9:00 am 12:00 pm 3:30 pm 2:30 am |
Major | MBP_Report_Master > Major_Title | The student's major. | 9:00 am 12:00 pm 3:30 pm 2:30 am |
Not_Completed # | Calculated | Sum of the students with Card Status = N for those students that are required to complete the Card. | 9:00 am 12:00 pm 3:30 pm 2:30 am |
Not_Submitted # | Calculated | Sum of the students with Card Status = N for those students who are able to (but not required to) submit the information to complete the Card. | 9:00 am 12:00 pm 3:30 pm 2:30 am |
Required # | Calculated | Calculated as the number of students that are required to complete the Card. | 9:00 am 12:00 pm 3:30 pm 2:30 am |
Residency | MBP_Report_Master > Residency_Title | Indicates where the student lives when not attending school: Florida resident, non-Florida resident, or non-USA resident. | 9:00 am 12:00 pm 3:30 pm 2:30 am |
Special Population | [MBP_Attributes] > Uid [MBP_Attributes]>Termid [MBP_Attributes] >Attribute_code | Indicates that the student has a special status, such as Athlete, Active Duty, International Student, INTO Program, STEM, or Veteran/Veteran Dependent. | 9:00 am 12:00 pm 3:30 pm 2:30 am |
Student Name | MBP_Report_Master > FIRST_NAME MBP_Report_Master > LAST_NAME | First Name joined with Last Name. | 9:00 am 12:00 pm 3:30 pm 2:30 am |
Student Type | MBP_Report_Master > StudentType_Title | The type of incoming student, used in determining onboarding requirements. The options are:
| 9:00 am 12:00 pm 3:30 pm 2:30 am |
Student UID | MBP_Report_Master > UID | The unique University Identification number of the student. | 9:00 am 12:00 pm 3:30 pm 2:30 am |
Submitted # | Calculated | Sum of the students with Card Status = Y for those students who are able (but not required) to submit the information to complete the Card. | 9:00 am 12:00 pm 3:30 pm 2:30 am |
Submitted % | Calculated | Calculated as the number of students with Card Status = Y divided by the number of students who are eligible to submit the information to complete the Card. | 9:00 am 12:00 pm 3:30 pm 2:30 am |
Time In Progress (Days) | Calculated | Calculated as the number of days since the Card became available in the Portal for the student to complete the task. | 9:00 am 12:00 pm 3:30 pm 2:30 am |
Time To Completion (Days) | Calculated | Calculated as the number of days it has taken a student to complete the Card. Note that:
| 9:00 am 12:00 pm 3:30 pm 2:30 am |