Contents of the page
The Advising Functionality in Archivum
The Career Advising Program is designed to help prepare students for residency application. The Associate Dean for Student Affairs, Director of Career Advising and Director of Academic Support Center are also available to assist students. The Academic Support Center is available to students upon acceptance to the MCOM to help students optimize their ability to achieve well in the MD curriculum and in preparation for USMLE exams.
Archivum now allows students and advisors to directly interface through its platform with these functionalities:
- A user profile page with personal and academic information
- The ability to sync with your USF health account and Outlook Calendar giving you the ability to directly schedule appointments with your advisor in real time.
- The ability to assign tasks, post updates and kudos to specific users, and send messages.
- Receive email and Archivum notifications when new actions have occurred such as tasks, appointments, and posts.
- Provides a central location for meeting notes taken by the student or advisor to track progress and discussions.
- Receive reminders for upcoming appointments or pending tasks.
- For student tutors, the ability to log tutoring hours.
- Access the Archivum platform through the mobile app.
How to schedule an appointment
To schedule an appointment/meeting with a career advisor or the Academic Support Center, go to actions at the top of the page. Click on "Schedule Meeting". Choose if you would like to schedule with your career advisor or the Academic Support Center. The page will take you to a calendar view of the advisor or ASC office availability. Click on the day you would like to schedule your appointment and then choose a time slot of up to 1 hour. Scroll down and select a reason for the meeting with a brief description. Choose a location. If in person, the Academic Support Center Coordinator will update the meeting location when determined. You will receive an email notification when the location is updated. If over the phone, enter a phone number for the advisor to reach you. Once you click submit, the meeting will appear on the student's and advisor's Outlook Calendar.
Please be aware that modifications or cancellations of appointments cannot be done in Outlook and must be done in Archivum.
How to close a task
When a task is assigned to you, you will receive an email notification and a number will appear in Archivum under the Tasks bar. To close a task, click on Tasks in the top toolbar to see a list of current assigned tasks. Click on an individual task and proceed to follow any requests. Once the requested action is completed, the task will be closed.
