Report Description
The Travel - Approved ERs not Paid Report displays data fields that relate to current status of Travel Expense Reports with two tabs: Approved ERs not Paid and Details. This dashboard is retrieving Archivum data for Travel and College Departments on a daily basis so they can monitor ERs after travel has ended, and in Request Approved status that have not yet been paid.
Approved ERs not Paid
Filters
Traveler College Name
Name of College associated with person traveling.
Traveler Global Department Name
Global Department name associated with person listed as the traveler.
Submitter Name
The name of the person submitting the travel request, which may be different than the traveller.
Data Type: Text
Fund Code
A five digit numeric value to identify a source of funds. The default is for all codes to be selected; individual or multiple codes may be selected.
FAST Department Code
A six digit numeric code to determine FAST Department. The default is for all codes to be selected; individual or multiple codes may be selected.
Last Action Day
The day derived from the travel request or the expense report created date.
Data Type: Number
Visualization
Number of Expense Reports by Last Action Date
Number of Expense Reports by Last Action Date for each college.
Total ER Expenses
Total dollar amount for a travel expense report.
Total TR Approved with No ER
Total number of the Approved Travel Requests with No Expenses Report.
Total TR Approved with No ER
Total number of the Approved Travel Requests with No Expenses Report.
This report only pulls data for ERs that have a status of 'Request Approved' and a known TER number.
Details
Status
Current status of travel expense report: Canceled, Deleted, Deletion in Progress, Fiscal Review, Paid, Prepay Auditor, Request Approved, Submission in Progress, Supervisor Review
Days Since Last Action
Number of days that an expense report has been in a particular status.
Submitted Days Before Travel
The difference between the begin date of travel and the creation date of the travel request.
Archivum TR Number
Travel request number created by the Archivum database.
Traveler Name
First and last name of traveler.
Travel Title
Travel title entered by traveler for travel request and expense report.
Traveler Global Department Name
Global Department name associated with person listed as the traveler.
Traveler College Name
Name of College associated with person traveling.
TR Total Amount
Total dollar amount for a travel request report.
Expense Report Number
Expense report number per the Travel department.
FAST TAR
A six digit numeric code to determine FAST Department. The default is for all codes to be selected; individual or multiple codes may be selected.
Data Refreshed On
Data in this report is not live, but refreshed once daily. The date on the bottom right of the report displays the last day the data was refreshed from Archivum.
Disclaimer
This report displays values as the are currently in Archivum. Those values are subject to change over time. Unauthorized use of this report is prohibited. If you log on to this computer system, you acknowledge your awareness of and concurrence with the University of South Florida policies. The University will prosecute violators to the full extent of the law.