Report Description

The Travel - Approved ERs not Paid Report displays data fields that relate to current status of Travel Expense Reports with two tabs: Approved ERs not Paid and Details.  This dashboard is retrieving Archivum data for Travel and College Departments on a daily basis so they can monitor ERs after travel has ended, and in Request Approved status that have not yet been paid. 

Approved ERs not Paid

Filters

Traveler College Name

Name of College associated with person traveling.

Traveler Global Department Name

Global Department name associated with person listed as the traveler.

Submitter Name

The name of the person submitting the travel request, which may be different than the traveller.

Data Type: Text

Fund Code

A five digit numeric value to identify a source of funds. The default is for all codes to be selected; individual or multiple codes may be selected.

FAST Department Code

A six digit numeric code to determine FAST Department. The default is for all codes to be selected; individual or multiple codes may be selected.

Last Action Day

The day derived from the travel request or the expense report created date.

Data Type: Number

Visualization 

Number of Expense Reports by Last Action Date

Number of Expense Reports by Last Action Date for each college.

Total ER Expenses

Total dollar amount for a travel expense report.

Number of Expense Reports

The number of expense reports.

Number of Unique Travelers

Number of unique travelers

Details

Status

Current status of travel expense report: Canceled, Deleted, Deletion in Progress, Fiscal Review, Paid, Prepay Auditor, Request Approved, Submission in Progress, Supervisor Review

Days Since Last Action

Number of days that an expense report has been in a particular status.

Submitted Days Before Travel

The difference between the begin date of travel and the creation date of the travel request.

Archivum TR Number

Travel request number created by the Archivum database.

Traveler Name

First and last name of traveler.

Travel Title

Travel title entered by traveler for travel request and expense report.

Traveler Global Department Name

Global Department name associated with person listed as the traveler.

Traveler College Name

Name of College associated with person traveling.

TR Total Amount

Total dollar amount for a travel request report.

Expense Report Number

Expense report number per the Travel department.

FAST TAR

A six digit numeric code to determine FAST Department. The default is for all codes to be selected; individual or multiple codes may be selected.

Data Refreshed On

Data in this report is not live, but refreshed once daily. The date on the bottom right of the report displays the last day the data was refreshed from Archivum.

Disclaimer

This report displays values as the are currently in Archivum. Those values are subject to change over time. Unauthorized use of this report is prohibited. If you log on to this computer system, you acknowledge your awareness of and concurrence with the University of South Florida policies. The University will prosecute violators to the full extent of the law.