DegreeWorks

The DegreeWorks database contains metrics for USF degree-seeking students with reference to their school achievement and progress toward graduation. DegreeWorks data are displayed in three reports: Student Degree Completion Report for Advisor, Students Over 120 Credit Hours–Advisor Report, and Students within Specified Credits for Selected Blocks.

Student data is initially accessed from the DegreeWorks database. The population of students pulled from DegreeWorks are:

• Degree-seeking undergraduates
• Post-baccalaureate degree-seeking students
• Pre-majors or undeclared degree-seeking undergraduates

The population of students that are NOT pulled from DegreeWorks are:

• Non-degree-seeking undergraduates
• COPH students
• Graduate students

This population of students from the DegreeWorks database are then mapped to Benchmark data to match with those students who have been enrolled in at least one of the last three terms. For example, in November, the three terms are Summer, Spring, Fall, and in March, the three terms are Fall, Summer, Spring. 

The DegreeWorks Cube is then updated, which results in a composition of active, degree-seeking students.

Database updates: Cubes are updated on the 1^st Monday of every month. In May, August, and December, cubes are updated every Monday. 

Report Elements Glossary Table

This report shows Student Degree Completion status for an advisor. It helps them to identify students close to graduation and what their different statuses are within DegreeWorks.

The report displays data in three tabs: Student Advisor Report, Completion Bar Graph, and Completion Pie Chart. 

Prompts 

Enter value(s) for Student Home Campus (Mandatory): Student Home Campus

Enter value(s) for Student College (Mandatory): Student College

Enter values for Student Department (Optional): Student Department

Enter minimum for DGW Completion Percentage (Optional): DGW Completion Percentage

Enter maximum for DGW Completion Percentage (Optional): DGW Completion Percentage

Select DGW Requirement Blocks to display (Optional): DGW Requirement Blocks to display

 The report on this tab displays a list of students in tabular format, based on the filters selected in the prompts. The degree completion blocks display the credits or requirements needed for graduation. 

Filters 

Student Institutional Classification

Admission Type

DGW  Catalog Year

Report Elements

Last Name

First Name

Student ID

Email Address

Recent Enrollment Term

Catalog Year

Degree

Major

Credits Needed

Completion Percentage

GPA

Other columns vary with the required blocks for the audit. For degree completion blocks: if shaded green then all requirements for that block are complete; if shaded red, some credits or requirements are still missing.

The report displays the date the report is run along with the date the data was last refreshed in the database. 

The report on this tab displays a bar graph showing the count of students grouped by degree Completion Groups. 

The report on this tab displays a pie chart showing the count of students and percentages relative to the whole, grouped by degree Completion Groups.  

This report shows the students who are already exceeding the normal number of credit hours needed to graduate in their program so their department can get them to graduate ASAP and avoid penalties for excess hours. The added filter of Institutional Classification (Junior or Senior) can help judge the student's risk of impacting the 4-year-graduation-rate metric.

Prompts:  

Enter value(s) for Student Home Campus (Mandatory): Student Home Campus

Enter value(s) for Student College (Mandatory): Student College

Enter values for Student Department (Optional): Student Department

Filters

Student Institutional Classification

Admission Type

DGW  Catalog Year

Report Elements

Last Name

First Name

Student ID

Email Address

Recent Enrollment Term

Catalog Year

Degree

Major

Credits Applied

Credits Needed

Completion Percentage

GPA

This report shows active students within specified credits for selected blocks (typically blocks without overlapping credit). 

Prompts: 

Enter value(s) for Student Home Campus (Mandatory): Student Home Campus

Enter value(s) for Student College (Mandatory): Student College

Enter values for Student Department (Optional): Student Department

Select blocks to determine Credits needed (Mandatory): DGW Requirement Blocks to display

This report displays a table listing students in the selected campus, college, and (optional) department. Based on the clocks selected in the prompts, it shows the active students and the credits needed for each student. 

Filters:

Student Institutional Classification

Admission Type

DGW  Catalog Year

Report Elements

Last Name

First Name

Student ID

Email Address

Recent Enrollment Term

Catalog Year

Degree

Major

Credits Needed

Completion Percentage

GPA

Other columns displayed vary with the blocks selected at the prompts. For degree completion blocks: if shaded green, then all requirements for that block are complete; if shaded red, some credits or requirements are still missing.

The table below lists all the elements used in the DegreeWorks reports.