Report Description

The USF Organizational Report displays all 10 levels of USF active employees based upon GEMS job data.   In some cases employees have multiple job records with multiple reports_to data, so it is possible for employees to be listed multiple times.  The report contains an organization tree divided into 3 sets of groups.  The group are Levels 0-3, 4-6 and 7-10.   Levels represents the hierarchy of an employee in relation to who they report to and who reports to them.  The report contains a count on reporting employees.   The bottom of the report there is a table with employee details listing each job record in the case of someone who has multiple appointments. 

Filters

Employee ID

The Employee ID is the unique element that GEMS assigns to every employee over the course of their employment. An employee has only one Employee ID.

Employee Name

This is the first and last name of each employee. This data is maintained and managed within GEMS. In the case where a position has been vacated, and there are still employees pointing to the vacant position the name is replaced with 'Vacant Position - ' followed by the report_to ID.

Job Code Description

Job Code Description shows the job description of the employee record within GEMS. It is possible for a single employee to have multiple job code descriptions if they have multiple records listed within GEMS.

Department

Contains the department associated with the employee record in GEMS. When filtering by department if an employee has multiple records across departments only the record for that department will display.

Visualizations

Hierarchy Visual

Contains all USF active employees grouped in 3 separate tree visuals. Each visual presents the employee based on levels. The groups are based on levels 0-3, 4-6 and 7-10. A level is defined as the relationship between who a person reports to and who reports to that person. For example the the first level 0 is the President of USF, and level 1 is all the people that report to the President of USF.

Number of Reporting Employee Count

The count of employees that report directly to a chosen employee. The count is based on all reporting employees over all the levels beneath the selected employee in the tree visual and the filters applied. If no employee is selected all employees are counted.

Heat Map Count

This visual represents the total count of employees by Global Department. The count is based on all reporting employees over all the levels beneath the selected employee in the tree visual and/or filters applied. If no employee is selected all employees are counted.

Details

Employee ID

The Employee ID is the unique element that GEMS assigns to every employee over the course of their employment. An employee has only one Employee ID.

Employee Name

This is the first and last name of each employee. This data is maintained and managed within GEMS. In the case where a position has been vacated, and there are still employees pointing to the vacant position the name is replaced with 'Vacant Position - ' followed by the report_to ID.

Number of Reporting Employee Count

The count of employees that report directly to a chosen employee. The count is based on all reporting employees over all the levels beneath the selected employee in the tree visual and the filters applied. If no employee is selected all employees are counted.

Department

Contains the department associated with the employee record in GEMS. When filtering by department if an employee has multiple records across departments only the record for that department will display.

VP Area

This field contains the VP area associated with an employee. This data is maintained and managed within GEMS.

Employee Class

The employee class is the GEMS classification that is used to determine an employee's staff and/or administration group. Examples include Faculty/A&P Regular, OPS Graduate Assistant, USPS Regular, etc.

Job Code Description

Job Code Description shows the job description of the employee record within GEMS. It is possible for a single employee to have multiple job code descriptions if they have multiple records listed within GEMS.

Supervisor Name

The supervisor's name is identified from GEMS using either the reports_to data for regular employees, or using the supervisor_id for OPS employees.

Population

An active employee is defined as an employee that has an employee status code of (A - Active, L - Leave of Absence, P - Leave with Pay, or S - Suspended).

Data Refreshed On

Data in this report is not live, but refreshed once daily. The date on the bottom right of the report displays the last day the data was refreshed from GEMS.

Disclaimer

This report only displays values as they are currently in GEMS. Those values are subject to change over time.  This report is for internal use only. Unauthorized use of this report is prohibited. If you log on to this computer system, you acknowledge your awareness of and concurrence with the University of South Florida policies. The University will prosecute violators to the full extent of the law.