SSRA Headcount Dashboard
Part of Student Success Hub
maintained by Student Success Research and Analytics
Headcount Reports is a set of following reports:
Headcounts By Semester
Headcount reports provide headcount information for 10 years at the latest benchmark for every semester.
Headcounts By Semester - All Benchmarks
Headcount All Benchmarks provide headcount information for all the benches for the past 5 years for every semester.
Annual Unduplicated Headcounts
This report captures the “unduplicated” headcount for the AY. i.e. the students are counted once within the AY. The status of the student (e.g., part-time or full-time, undergraduate or graduate) is determined using the first term of enrollment – Fall, Spring or Summer in that order.
If a student is enrolled in the Fall term, their enrollment status from the Fall term is reflected (e.g., part-time or full-time, undergraduate or graduate etc.). For students not enrolled in Fall but enrolled in Spring are defaulted to their Spring status. If the student enrolls only in the summer and at no other time during the academic year, then the summer term is used to determine the student's status.
This methodology aligns with the IPEDS reporting for “unduplicated” headcount on the 12 month Enrollment survey.
Academic Program Review - Headcounts
These reports were specifically designed to provide headcount information about individual programs to be used in Academic Program Review and/or Programmatic Accreditation. These reports are academic year based reports. Additional documentation for these reports can be found here: Academic Program Review - Student Data Dashboards - Office of Decision Support - Confluence (atlassian.net).
Data Source: SID
Refresh schedule: Data is refreshed for all three semesters for all four benchmarks. The “Data as of” field on the bottom right of the page indicates when the data was last refreshed from SID database. The "Data updated" field on the top of the report indicates when the report was last published. These two dates are often different because a report update could be change in visuals or navigation etc. and not necessarily a data refresh.
Report pages
Headcounts By Semester
All tabs are configured by default to display Degree-Seeking students only. Users may modify this by adjusting the Degree Seeking filter in the filter panel.
Quick Facts: USF → The tab displays a summary of the USF headcount information on the latest benchmark for any given term. It utilizes the Term filter(Spring, Summer, or Fall)for each year. The visuals on this page display the headcount information:
By college
By campus
By full-time indicator
By gender
By race/ethnicity
By residency
By student type and New/Returning students (click the + sign in the matrix table to expand student level)
Quick Facts: College Level → This tab displays a summary of headcount information categorized by Department and Student Type. It features a Headcount chart with a slicer to toggle amongst various filters, including Campus, Gender, Race/Ethnicity, Residency, Student Classification, and Full-time/Part-time status, for any selected term for any college. Additionally, filter for CIP is available for more detailed insights. The visuals on this page display the headcount information:
By campus
By department
By full-time/part-time indicator
By gender
By race/ethnicity
By residency
By student classification
By student type and New/Returning students (click the + sign in the matrix table to expand student level)
Quick Facts: Pell & Access Rate → The tab displays the Pell and Access Rate of enrolled undergraduate students categorized by Access Rate and College. It features a Headcount chart with a slicer to toggle amongst various filters, including College, Gender, Residency, Race/Ethnicity, Student Type, and Campus, for any selected term within Fall semesters only. It shows data for one term at a time. Pell is assigned in the Fall term for the whole year and lags by one year. For example, Fall 2024 data will be available around November 2025.
The Access Rate is calculated by dividing the number of Pell recipients by the number of Pell-eligible students for those enrolled in the Fall semester. The visuals on this page provide Pell & Access Rate information:By college
By access rate
By campus
By gender
By race/ethnicity
By residency
By student type
The Access Rate Visual on this page is special visual. Access Rate Visual is locked for the "Pell Eligible = Yes" and and "Pell Recipient = All" population. This visual has help ? enabled so if you hover over the visual, you can have more information about the Access Rate.
Access Rate is accountability plan metric and below is the methodology for Accountability Plan:
Access Rate calculation per BOG: The Access Rate is based on data from the enrollment table on the Student Instruction File (SIF), and the Awards table on the Student Financial Aid (SFA) file.
a. Numerator: The students from Financial Aid Awards table who received a Pell Grant ( award_prog_id='001' ) during the Fall term ( award_payment_term= 'yyyy08' ). BOG excludes non‐resident aliens (#2043 = ‘Y’) from both the numerator and denominator for this metric.
To determine Pell eligibility, in addition to demonstrating financial need, the US Dept. of Education considers other factors such as the student must be a US citizen or an eligible
noncitizen. There are a few exceptions whereby non‐resident aliens can receive a Pell grant.
b. Denominator: All degree‐seeking undergraduate (both lower and upper divisions) students enrolled in the Fall term. Exclude unclassified students (student_class_level=‘N’) and post‐baccalaureate students (stu_recent_adm_typ= 'P') from the denominator because these students are not eligible for a Pell grant.
The IPEDS methodology to generate their percentage of under‐graduates who received a Pell grant is different and is based on preliminary (SIFP) data.
a. Numerator: It is based on the number of students who received a Pell grant anytime during a particular academic year.
b. Denominator: It is based on the students enrolled during the Fall term – including unclassified students who are not seeking a degree and therefore not eligible for financial aid. The IPEDS Financial Aid survey imports the total headcount denominator from their Fall Enrollment survey which is at the time of preliminary data (SIFP).
Trends → The tab displays the headcount trend of degree-seeking students by term and campus for the selected semester(Spring, Summer, or Fall). It includes slicers to toggle amongst Student Level, Student Type, Gender, Race/Ethnicity, Residency, Campus, Strategic Emphasis (Old and New).
Trend by Semester → The tab displays a ten-year trend of graduate and undergraduate student headcounts by semester, with the default setting for degree-seeking set to "Y"(Yes).
Trend by College → The tab displays a ten-year trend of student headcounts by college, for selected semester(Spring, Summer, or Fall). It shows data for one semester at a time.
Details by Accountability Plan Student Type → The tab displays the headcount trend of degree-seeking students by Accountability Plan student type and student level in a tabular format, for Fall semesters only. This is an Accountability Plan metric.
Additional Views → The tab displays the summary of headcounts by the term and student level(Undergraduate & Graduate). It includes slicers to toggle amongst college, campus and student type, student level and race/ethnicity, and race/ethnicity and gender for the selected semester(Fall, Spring or Summer).The default setting for degree-seeking is set to "Y"(Yes).
Headcounts By Semester - All Benchmarks
All tabs are configured by default to display Degree-Seeking students only. Users may modify this by adjusting the Degree Seeking filter in the filter panel.
Benchmarks by Term → The tab displays the undergraduate and graduate headcounts for a given term by all available benchmarks (First Day, Drop/Add, Preliminary, and Final).
Trend by Benchmark → The tab displays the headcount trend over the past 5 years by semesters (Spring, Summer, or Fall) for a given benchmark by student level, student type and New/Returning.
Trend All Benchmarks → The tab displays the headcount trend over the past 5 years by semesters (Spring, Summer, or Fall) for all benchmark by student level and student type in a matrix table.
Benchmark Comparison → The tab displays the comparison of headcount trend of past 5 years by semesters (Spring, Summer, or Fall), between two different selected benches using two slicers.
Annual Unduplicated Headcounts
Annual Unduplicated Headcounts → The tab displays the annual unduplicated headcount by college group and college in a tabular format.
Trend By College → The tab displays the annual unduplicated headcount trend over the past 10 years by college.
Trend By Campus And Residency → The tab displays the annual unduplicated headcount trend over the past 10 years by campus, and residency.
Trend by Diversity → The tab displays the annual unduplicated headcount trend by race/ethnicity, and gender.
Trend by Student Type → The tab displays the annual unduplicated headcount trend of undergraduate, graduate, and non-degree students by student level and student type.
Details By Student Classification And Student Class Level → The tab displays the annual unduplicated headcount trend by student class level and student classification in a tabular format.
Details By college, CIP and Major → The tab displays the annual unduplicated headcount trend for Undergraduate, Graduate & Non-Degree students by College, CIP and Major in a tabular format.
Academic Program Review - Headcounts
By Major, Fall Enrollment, and New Admits→ The tab displays the annual unduplicated student headcounts by academic year enrollment, fall enrollment, and new fall admits for the selected CIP Code and Degree Level.
By Student Level & Gender → The tab displays a trend of annual unduplicated academic year enrollment by student level and by gender, for the selected CIP Code and Degree Level.
By Race/Ethnicity → The tab displays a trend of annual unduplicated academic year enrollment by race/ethnicity, for the selected CIP Code and Degree Level.
By Student Classification → The tab displays a trend of annual unduplicated academic year enrollment by student classification, for the selected CIP Code and Degree Level.
By Enrollment Type & Nationality → The tab displays a trend of annual unduplicated academic year enrollment by enrollment type and nationality, for the selected CIP Code and Degree Level.
Filters on the Filters Panel
There is a filter panel on the right which can be expanded or collapsed using the >> button. The filter panel has following filters:
Academic Year
Age Group
Age Group 25
Budget Entity
Campus
CIP
CIP Code
Citizenship
College
Concentration
Degree Seeking
Department
First Generation - Effective AY 2024-2025, FAFSA changes make it easier for students to self-identify as first-generation by replacing a single question by separate parent education questions, leading to an increase in first-gen student identification.
FT PT
Gender
Honors
International
Major
Nation
New/Returning
Race/Ethnicity
Residency
State
Strategic Emphasis New - Effective AY 2024-2025, the BOG has revised its methodology for categorizing Strategic Emphasis, reducing it from five distinct areas to one. "Non-SE" denotes Non-Strategic Emphasis data.
Strategic Emphasis Old
Student Class Level
Student Classification
Student Level
Student Type
Glossary