SSRA Admission Profile and Student Success Dashboard

Admission Profile and Student Success

This set of reports provide academic profile for applicants, and retention and graduation information for enrolled students. The historical data is available for the past 7 years. These reports enable leadership to visualize, slice and dice the data and facilitate with strategic planning.

Data Source: SID
Refresh schedule: Data is refreshed every semester. The “Data Refreshed” field on the bottom right of the page indicates when the data was extracted from SID. The "Data Updated" field on the top of the report indicates when the report was published. These two dates are often different.

Report pages

Below are the tabs for the report:

Test Scores and GPA Grid → This tab displays the SAT and High School GPA information for applicants for summer/fall cohort. This tab can be sliced for Ethnicity, Gender, Campus, College and Residency.
Test Scores Trend For Applicants → This tab displays the trend of SAT Scores for applicants for past 5 years. This tab can be sliced for Ethnicity, Gender, Campus, College and Residency.
GPA Trend For Applicants → This tab displays the trend of High School GPA for applicants for past 5 years. This tab can be sliced for Ethnicity, Gender, Campus, College and Residency.
Test Scores By Ethnicity → This tab displays the SAT Scores breakdown by Ethnicity for applicants. This tab can be sliced for Gender, Campus, College and Residency.
GPA By Ethnicity → This tab displays the High School GPA breakdown by Ethnicity for applicants. This tab can be sliced for Gender, Campus, College and Residency.
APR Grid → This tab displays the academic progress rate for enrolled students by High School GPA and Test Scores. This tab can be sliced for Ethnicity, Gender, Campus, College and Residency. One can view the Retained 2.0% by clicking on "Retained 2.0%" button right below the slicers, Retained 2.0 Numbers by pressing the "Retained 2.0 N" button and enrollment Numbers by pressing the "Enrolled N" button.
Retention Grid → This tab displays the retention information for enrolled students by High School GPA and Test Scores. This tab can be sliced for Ethnicity, Gender, Campus, College and Residency. One can view the retention 0% by clicking on "Retention %" button right below the slicers, Retention Numbers by pressing the "Retention N" button and enrollment Numbers by pressing the "Enrolled N" button.
4 Yr Grad Rate by Test Scores→ This tab displays the 4 year graduation % for enrolled students by SAT Scores. This tab can be sliced for Ethnicity, Gender, Campus, College and Residency. By clicking on the image
, you can change the orientation of the report from horizontal bars to vertical columns.
4 Yr Grad Rate by GPA → This tab displays the 4 year graduation % for enrolled students by High School GPA. This tab can be sliced for Ethnicity, Gender, Campus, College and Residency. By clicking on the image
, you can change the orientation of the report from horizontal bars to vertical columns.
4 Yr Grad Trend by Test Scores → This tab displays the 4 year graduation trend for enrolled students by Test Scores. This tab can be sliced for Ethnicity, Gender, Campus, College and Residency.
4 Yr Grad Trend by GPA → This tab displays the 4 year graduation trend for enrolled students by High School GPA. This tab can be sliced for Ethnicity, Gender, Campus, College and Residency.
4 Yr Graduation Grid → This tab displays the 4 year graduation heatmap for enrolled students by High School GPA and Test Scores. This tab can be sliced for Ethnicity, Gender, Campus, College and Residency. One can view the 4 year graduation 0% by clicking on "4 YR Grad %" button right below the slicers, 4 Year Graduation numbers by pressing the "4 YR Grad N" button and enrollment Numbers by pressing the "Enrolled N" button.
6 Yr Graduation Grid → This tab displays the 6 year graduation heatmap for enrolled students by High School GPA and Test Scores. This tab can be sliced for Ethnicity, Gender, Campus, College and Residency. One can view the 6 year graduation 0% by clicking on "6 YR Grad %" button right below the slicers, 6 Year Graduation numbers by pressing the "6 YR Grad N" button and enrollment Numbers by pressing the "Enrolled N" button

Glossary

Data Element	Data Source (underlying data field)	Description	Report Pages
Admissions Year	SID_Applicants_Admits_All_Vw → Termid	The year when the applicant applied for admission	All Pages
APR	FTIC_Student_Success_List → RET2_USF	Academic Progress Rate for Enrolled Students	APR Grid, Retention Grid, 4 Yr Graduation Grid, 6 Yr Graduation Grid
Campus	SID_Applicants_Admits_All_Vw → Campus_H	The campus in which student applied	All Pages
College	SID_Applicants_Admits_All_Vw → College	The college in which student applied	All Pages
Enrolled N	SID_Applicants_Admits_All_Vw → Final_Adm_Action and SID_Enrollments_All_Vw → Stu_Recent_Adm_Dt	The number of enrolled students for the admission year	APR Grid, Retention Grid, 4 Yr Graduation Grid, 6 Yr Graduation Grid
Admission Status	SID_Applicants_Admits_All_Vw → Final_Adm_Action and SID_Enrollments_All_Vw → Stu_Recent_Adm_Dt	The enrollment status of applicants	All Pages
Ethnicity	SID_Applicants_Admits_All_Vw → Ethnicity	The ethnicity of applicants	All Pages
Gender	SID_Applicants_Admits_All_Vw → Gender	The gender of applicants	All Pages
GPA Range	SID_Tests_Reqs_All_Vw → HSGPA	The range of High School GPA for the applicants	All Pages except Test Scores Trend For Applicants, Test Scores By Ethnicity, 4 Yr Grad Rate by Test Scores, 4 Yr Grad Trend by Test Scores
4 Yr Graduation Rate	FTIC_Student_Success_List → Grad4_USF	The 4 year graduation rate for the enrolled students	4 Yr Grad Rate by Test Scores, 4 Yr Grad Rate by GPA, 4 Yr Graduation Grid, 4 Yr Grad Trend by Test Scores, 4 Yr Grad Trend by GPA
6 Yr Graduation Rate	FTIC_Student_Success_List → Grad6_USF	The 6 year graduation rate for the enrolled students	6 Yr Graduation Grid
Residency	SID_Applicants_Admits_All_Vw → Ethnicity and Fee_Class_Res	The residency status of the applicant	All Pages
Retention	FTIC_Student_Success_List → RET_USF	The retention information for Enrolled Students	Retention Grid
Score Range	SID_Tests_Reqs_All_Vw → TEST_SCORE_TYP, TEST_REQ_CD	The range of SAT and ACT Scores after concordance	All Pages except GPA Trend For Applicants, GPA By Ethnicity, 4 Yr Grad Rate by GPA, 4 Yr Grad Trend by GPA

Tips

Filter Panels

Filters are listed on top or on side panel of the report.

Notes:

Click the down arrow to select from options in the filters and narrow down your results.
To deselect an item, click on the option again.
Some filters are radio buttons and you can select only one item. The items in these filters are indicated as round buttons.
Some filters allow multiple selections. To select multiple values in a filter, hold the Ctrl key as you check the square boxes
.
Filters for the report may not have Blank as an option.

Data Panel

This panel displays the filtered results. To work with data in this panel:

Select an individual row in the table to highlight the item/row. Select it again to return to the full table view.
You can sort the data by column values, if the sorting is available for that column. Hover your mouse over the last row item in the column header and if a small black triangle appears
, you can sort that column in ascending or descending order by clicking on your mouse.

Options for the Data Panel

Export Data to Excel

To export the data results to Excel, hover your mouse over the upper right hand side corner of the data table and a horizontal menu bar

will pop up. Click the

in the top right corner .

A drop down menu will appear with 'Export data' as one of the options. Select Export Data to work with the data in Excel.

Note : The exported data in Excel may not look exactly like the screen.

Focus Mode

To see the data in Focus Mode, hover your mouse over the upper right hand side corner of the data table and a horizontal menu bar

will pop up. Click the option for Focus Mode

It allows the visual to take the entire space in the report canvas. Full screen mode will persist until you exit out or click on

on the top left hand side.
When in Focus Mode, click the

in the top right corner and a drop down menu will appear with the following options:

You can export data, or see the data in a table by selecting the appropriate option.

Spotlight

Spotlight causes all other visuals on the page to fade so the selected visual is highlighted. To highlight a visual, click on more action

and select

Drill Up and Drill Down

If the visual has the hierarchy, the

menu will appear when you hover on the top left side of the visual. Turn on drill down first by selecting the downward arrow. The grey background

lets you know that drill down is active. Selecting

will expand another level of hierarchy. Selecting the double arrow

drill-down icon takes you to the next level in the hierarchy. Selecting

will take you one level up in hierarchy. The arrows will be greyed out if the option is not available.

Reset to Default

If you have made any changes, such as implementing filters or sorting the table, you have the ability to return the sorting and filtering to the report creator's default view. Click the Reset to Default image above the report in the Report Header:

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