SSRA Transfer Student Success Suite
- Shruti Kumar
- Shashank Rao Gujja
- Shabnam Mehra
- Kevin Meleedy
Transfer Student Success Suite
The transfer student flow dashboards provide a series of reports to track and identify degree progression measures such as retention, persistence and graduation performance of undergraduate transfer student cohorts. The dashboards include student profile/demographics, term-by-term retention, persistence and graduation numbers, term-by-term enrolled and not-enrolled numbers and access to underlying student data. Students are tracked starting from the term of entry up until the current term. There are 8 different cohorts available through the dashboards.
The dashboards may be utilized to review our Performance and Accountability metrics for transfer students.
Related Performance and Accountability metrics:
PBF 9a. BOG Choice: Effective Accountability Plans 2023, FCS AA Transfer Graduation Rate has changed from a two-year to a three-year measure.
PBF 9A: FCS AA Transfer Three-Year Graduation Rate [full-& part-time students]:This transfer cohort is defined as undergraduates entering in fall term (or summer continuing to fall) from the Florida College System with an Associate in Arts (AA) degree. The rate is the percentage of the initial cohort that has either graduated from the same institution by the summer term of their third academic year. Both full-time and part-time students are used in the calculation. Students who were flagged as enrolled in advanced graduate programs that would not earn a bachelor’s degree were not excluded. Source: State University Database System (SUDS).
KPI-5: FCS AA Transfer Two-Year Graduation Rate [full-time students]: Same definition as above except full-time students are used in the calculation.
Data Source: SID
Refresh schedule: Each Benchmark. The “Last Refreshed” timestamp on each page indicates the date/time when the data was last refreshed.
- Transfer Cohort Student Profile →Depicts the number of students in the transfer cohort by cohort term, type, and group (summer/fall or spring). Also shows student profile by gender, ethnicity, full-time/part-time status, campus, and college. department and major.
- Transfer Cohort Trends →Depicts trends in numbers for 8 different cohorts by cohort term, type, group, gender, ethnicity, full-time/part-time status, campus, college. department and major.
- Transfer Student Flow by Term → Depicts cohort-wise tracking of progress displaying term-by-term numbers for students retained, persisted or graduated. Students are tracked starting their term of entry up until the current term. 8 cohort years are available through the dashboard.
- Graduation Rate → Depicts cohort numbers, total graduated numbers, and ggraduation rate by cohort type, cohort group, graduation year, full/part-time status, gender, ethnicity, initial college, campus, department and major.
- Graduation Rate Trends → Depicts graduation rate trends by cohort type, cohort group, graduation year, full/part-time status, gender, ethnicity, initial college, campus, department and major.
- Graduation Rate College Summary→ Depicts cohort numbers, total graduated numbers and graduation rate in a summary view by student college.
- Student Progression → Depicts the numbers and percentage of transfer students for the selected cohort that enrolled, did not enroll or graduated by term.
- 2-Year Graduation Flow by College → Depicts 2-year graduation flow for the selected transfer cohort by initial college and degreed college.
- 4-Year Graduation Flow by College → Depicts 3-year graduation flow for the selected transfer cohort by initial college and degreed college.
All of the cross-tables within the dashboards provide drill-throughs to student-level details. Double-clicking into a data cell in the data table displays the "Drill through" page.
The ability to view the underlying "Drill through" pages is based on individual access to the report.
| Data Element | Data Source | Description | Report Pages |
|---|---|---|---|
Cohort Term | Calculated based on the term of entry of the incoming transfer student | Fall term of the incoming undergraduate transfer student when the student is a Summer/Fall admit. (Summer/Fall Cohort Group) Spring term of the incoming undergraduate transfer student when the student is a Spring admit. (Spring Cohort Group) | All |
Cohort Type | Calculated field | Transfer cohorts are put into four different categories. Below are the definitions:
| All |
| Cohort Group | Calculated field | The Transfer cohorts fall into two cohort groups - Summer/Fall and Spring.
| All |
| Students in Cohort | Calculated field | Sum total of the number of students in the cohort selected based on the slicers | Transfer Cohort Student Profile |
Full-Time Indicator | Calculated based on student level and credit hours enrolled | For the Fall term, UG students enrolled in >= 12 credits are considered full-time | All |
Campus | SID→ SID_Enrollments_All_vw→ HomeCampus | Student home campus | All |
College | SID→ SID_Enrollments_All_vw→ Global_College | College is based on Global College crosswalk post-consolidation in 2020. This is the starting college of the student. (same as initial college) | All |
Department | SID→ SID_Enrollments_All_vw→ Global_Dept | Department is based on Global College crosswalk post-consolidation in 2020 | All |
Major | SID→ SID_Major_Titles | The primary Major of the student | All |
Gender | SID→ SID_Enrollments_All_vw→ Gender | The gender of the student. Values: Male, Female, Unknown | All |
Ethnicity | SID→ SID_Enrollments_All_vw→ Ethnic | The ethnicity of the student Description of ethnic code: when E.ethnic = 'A' then 'Asian' | All |
Transfer Year | Calculated field | Tracking the academic year of the transfer student. Students are followed through the end of summer so that each year begins with fall (for summer/fall cohort) or spring semester (for spring cohort) and ends with the summer semester. | Transfer Student Flow by Term Student Progression Graduation Rate Trends |
| Term | SID→ SID_Enrollments_All_vw→ TERMID | Enrollment Term | Transfer Student Flow by Term |
| Cohort N | Calculated field | Total number of students in the selected cohort | Transfer Student Flow by Term |
| Adjusted Cohort | Calculated field | A total number of students after adjusting for any students removed from the cohort. Allowable exclusions for Transfer students include those who are removed from the cohort because they entered an Advanced Graduate program without earning a bachelor's degree (Architecture, Pharmacy), students may be removed from the cohort because they were incorrectly reported or any member of the original cohort who is deceased or permanently disabled. | All |
Retained/Persisted (Fall) | Calculated field | Retention includes the number of students that re-enrolled in the 2nd fall semester. Persistence (for the purpose of this report) is defined as the number of students that re-enrolled in the corresponding fall semester plus the graduates of previous years. | Transfer Student Flow by Term |
Retention/Persistence Rate (Fall) | Calculated field | Retained or Persisted /Adjusted Cohort | Transfer Student Flow by Term |
| Total Graduated | Calculated field | The total number of students that graduated. This is a cumulative total | Transfer Student Flow by Term |
| Graduation Rate | Calculated field | Total Graduated /Adjusted Cohort | Transfer Student Flow by Term |
| Graduation Year | Calculated field | The academic year in which the student graduates. | Graduation Rate |
| Initial College | SID→ SID_Enrollments_All_vw→ Global_College | The starting/initial college of the student | 2-Year Graduation Flow by College 3-Year Graduation Flow by College |
| Degreed College | SID→ SID_Degrees_Awarded_All_VW→ Global_College | The college from which the student graduates. For the purpose of this report, the list of values also includes ***Active***NotGraduated*** and ***Inactive***NotGraduated***
| 2-Year Graduation Flow by College 3-Year Graduation Flow by College |
| DegreedN | Calculated field | The number of students that have received a degree or are in the ***Active***NotGraduated*** or ***Inactive***NotGraduated*** categories | 2-Year Graduation Flow by College 3-Year Graduation Flow by College |
Filter Panel
If filters are available, filter panel will be on top or left of data panel. All pages may not have filter panel.
Notes:
- Click the down arrow to select from options in the filters and narrow down your results.
- To deselect an item, click on the option again.
- Some filters are radio buttons and you can select only one item. The items in these filters are indicated as round buttons.
- Some filters allow multiple selections. To select multiples in a filter, hold the Ctrl key as you check the square boxes
.
- Filters for the report may not have Blank as an option.
- Some filters may be defaulted to a value. To remove the filter select 'Clear filter' from the list of values.
Data Panel
Data panel displays the filtered results. To work with data in this panel:
- Select an individual row in the table to highlight the item/row. Select it again to return to the full table view.
- You can sort the data by column values, if the sorting is available for that column. Hover your mouse over the last row item in the column header and if a small black triangle appears
, you can sort that column in ascending or descending order by clicking on your mouse.
Select a column header to sort by that value, such as Campus.
Tasks
Drill through
To 'Drill through', double click on a data cell in the data table. The drill-though data set will open in another window with the details.
Note : All data tables may not have 'Drill through' functionality.