/
PowerBI External Publishing Access Flow

PowerBI External Publishing Access Flow

Nov 09, 2023

This document is intended to serve as a guiding mechanism for the various governance groups involved in controlling end user access to the PowerBI external/web data publish functionality. It enlists the flow of requesting and setup of access to the said feature and also documents the responsibilities of the individual teams.



Responsibility Assignment Matrix (RACI)



Project Task/Activity

Public Data Communication Working Committee (PDC-WC)

IT - Analytics

IT - O365

Requestor

Information Governance Management Council

Project Task/Activity

Public Data Communication Working Committee (PDC-WC)

IT - Analytics

IT - O365

Requestor

Information Governance Management Council

Intake of request

I

A



R



Preliminary analysis

C

R, A

C

C,I



Educate user about access request process

R

R, A



C, I



Evaluate and provide domain/area related sign off

I

I



I

R, A

Evaluate request and final reports/visuals sign off

R, A

I



I

I

Setup user with access

I

R, A

C





Communicate access setup and removal with user

I

R, A

I

I



Remove access setup

I

R, A

C

I



Membership - Information Governance Management Council (IGMC)

Academic Affairs  - Dr. Theresa Chisolm

Research - Keith Anderson

Membership - Public Data Communication Working Committee (PDC-WC)

Tanya Vomacka (Provost Office - Chief of Staff & Associate Vice Provost, Strategic Initiatives & Communication)

Laura Hoffman (ODS - EDR)

Christopher Akin (UCM - IT)

Kautuk Gupta (IT Analytics Solutions Architect)

Joel Londrigan (Ex-officio - Gen Counsel)

Process Flow



Access Request Form (IT) -

Power BI External Publish Access Form